# Minute Notary — Full index

> Your online Ottawa notary, done in minutes. Sign documents online or book a mobile visit — affidavits, certified copies, statutory declarations & travel consent letters, from $9.90 per stamp + HST.

This is the expanded companion to [https://minutenotary.ca/llms.txt](https://minutenotary.ca/llms.txt). It carries
the complete service descriptions, every service FAQ, and the full blog index.

Minute Notary is a licensed Notary Public for the Province of Ontario and a Commissioner for Taking Affidavits (Commissioner of Oaths), led by Duong Quan Nguyen, a member in good standing of the Law Society of Ontario. The practice serves Ottawa and cities across Ontario, offering remote online commissioning under Ontario Regulation 431/20 as well as mobile in-person visits across Ottawa. Flat pricing: $24.95 per notary stamp/seal plus HST, the same rate for every service. Booking is by appointment. The timezone for appointments is America/Toronto (Ottawa time).

## What "commissioning" means

Commissioning is when a Commissioner for Taking Affidavits (Commissioner of Oaths) administers an oath or affirmation and witnesses a signature — the step most Canadian government and court documents require. Many documents can be commissioned online over a secure video appointment; some must be signed in person.

## Documents that can be done online

- Digital Certified Copies
- Notarizing Signatures
- Statutory Declarations
- Affidavits
- Oaths & Affirmations
- Travel Consent Letters
- Immigration Documents
- Vehicle Transfer Documents
- Online & Virtual Notary

For Ontario matters the document must relate to an Ontario matter; for federal documents (for example immigration paperwork), clients can join the online appointment from anywhere in Canada.

## Documents that require an in-person visit

- Certified True Copies
- Power of Attorney
- Real Estate & Mortgage Signing
- Apostille & Authentication
- Mobile & In-Home Notary

## Services in detail

### Certified True Copies

A certified true copy is a photocopy of an original document that has been officially certified by a Notary Public as being a true, accurate, and complete copy of the original document. This certification process involves the notary examining the original document, making a photocopy, and then affixing their official signature, seal, and a certification statement confirming the copy's authenticity. In Ontario, certified true copies from a Notary Public carry legal weight and are widely accepted by Immigration, Refugees and Citizenship Canada (IRCC), educational institutions, professional licensing bodies, employers, courts, and government agencies both domestically and internationally. Unlike simple photocopies, certified copies serve as legally acceptable substitutes when original documents cannot be submitted.

- Price: $24.95 per stamp/seal plus HST
- Typical appointment: 10-15 minutes
- Page: https://minutenotary.ca/services/certified-copies

#### FAQ — Certified True Copies

**What documents can be certified as true copies?**
We can certify copies of most documents including passports, driver's licenses, birth certificates, marriage certificates, death certificates, diplomas, degrees, transcripts, professional licenses, citizenship certificates, permanent resident cards, and other official documents. The original document must be presented for verification. We cannot certify documents that appear altered, damaged beyond legibility, or are suspected to be fraudulent.

**How many certified copies can I get at once?**
You can get as many certified copies as you need in a single visit. Each certified copy is $24.95 per stamp — the same flat rate whether it's your first document or your tenth. There's no limit to the number of documents you can have certified, and no bulk pricing tiers to worry about.

**Are certified copies accepted internationally and by IRCC?**
Yes, our certified copies are accepted by Immigration, Refugees and Citizenship Canada (IRCC) for all immigration applications including visitor visas, work permits, study permits, permanent residency, and citizenship. They are also generally accepted internationally. However, some countries may require additional authentication through Global Affairs Canada or an apostille. We can advise on specific country requirements.

**Can you certify copies of foreign language documents?**
Yes, we can certify copies of documents in any language. The certification confirms that the copy is a true copy of the original, regardless of the language. If you also need the document translated, we can notarize a translator's declaration certifying the accuracy of the translation.

**What's the difference between a certified copy and a notarized copy?**
In Ontario, a 'certified true copy' and a 'notarized copy' typically refer to the same thing when done by a Notary Public. Both involve the notary verifying the original, making a copy, and certifying that the copy is a true and accurate reproduction. The terms are often used interchangeably. What matters is that the certification is done by an authorized official like a Notary Public.

**Do I need an appointment for certified copies?**
We work by appointment so we can give you full attention without a wait. Book online or call us; same-day slots are usually available most weekdays. Mobile service available across Ottawa for clients who can’t travel.

### Digital Certified Copies

A digital certified copy is a notary-certified true copy of a document that was originally issued in electronic form — for example an online banking statement, a CRA Notice of Assessment, an IRCC eCOPR, or a MyCreds digital transcript. Because these documents never existed on paper, there is no physical original for a notary to inspect at a desk. Instead, an Ontario Notary Public certifies them over a secure video appointment: you log in to the issuing portal and download the native PDF directly from the source while sharing your screen, so the notary witnesses that the file is genuine and unaltered before applying their certification. This makes it possible to obtain a legally recognized certified copy of an electronic document without leaving home — accepted by Immigration, Refugees and Citizenship Canada (IRCC), universities, employers, and many government agencies. A critical limit applies: a scan, a photo, or a screenshot of a paper document is not a digital original and cannot be certified this way. Only the native file downloaded live from the genuine portal qualifies.

- Price: $24.95 per stamp/seal plus HST
- Typical appointment: 15-20 minutes
- Page: https://minutenotary.ca/services/digital-certified-copies

#### FAQ — Digital Certified Copies

**What is a digital certified copy?**
It is a notary-certified true copy of a document that was originally issued in electronic form — such as an online bank statement, a CRA Notice of Assessment, an IRCC eCOPR, or a digital transcript. Because the document was never on paper, the notary certifies the native electronic file after watching you download it live from the issuing portal during a video appointment.

**Can certified copies really be done online in Ontario?**
For documents that were issued electronically, yes — the notary verifies the file at its source by watching you download it on screen-share, which is what allows the copy to be certified remotely. Paper documents are different: certifying a copy of a physical original still requires an in-person appointment, because the notary must inspect the original document directly.

**Can I certify a scan, photo, or screenshot of my document?**
No. A scan, photo, or screenshot of a paper document is not a digital original and cannot be certified through this service. Only the native file downloaded directly from the genuine issuing portal qualifies. If your document only exists on paper, book an in-person certified true copy instead.

**Which documents can be certified as digital copies?**
Common examples include online bank and credit-card statements, CRA Notices of Assessment and tax slips, IRCC eCOPR and permits, MyCreds and university transcripts, digital diplomas, Ontario Business Registry profiles, and digital utility or telecom bills. If you are unsure whether your document qualifies, contact us or pick the closest match when booking and add a note.

**Is a digital certified copy accepted by IRCC?**
Certified copies from an Ontario Notary Public are accepted by IRCC. Because many IRCC-related documents (such as eCOPR) are issued only electronically, a digital certified copy is often the correct way to certify them. Some foreign authorities outside Canada may still require a physical wet-ink original — confirm with the receiving organization before booking.

**How much does a digital certified copy cost?**
Our flat rate is $24.95 per certification plus HST, the same as every other service. Online appointments add HST plus a small card processing fee, shown in full before you pay. There are no bulk tiers — each document is the same flat rate.

### Notarizing Signatures

Signature notarization is a critical legal process where a Notary Public serves as an impartial witness to the signing of important documents. The notary verifies the identity of each signer using government-issued photo identification, confirms they are signing voluntarily and without coercion, and ensures they understand the nature of the document they are signing. Once witnessed, the notary applies their official seal and signature, creating a legally binding acknowledgment. This process adds a crucial layer of authenticity and legal weight to documents, helping prevent fraud and disputes. In Ontario, notarized signatures are required or recommended for many types of contracts, real estate transactions, corporate documents, and legal agreements.

- Price: $24.95 per stamp/seal plus HST
- Typical appointment: 15-20 minutes
- Page: https://minutenotary.ca/services/notarizing-signatures

#### FAQ — Notarizing Signatures

**Do I sign before coming to the notary?**
No, absolutely not. You MUST sign the document in the physical presence of the Notary Public. If you sign before your visit, the notary cannot notarize the document. This is the most common mistake people make. Bring your documents completely unsigned.

**Can the notary explain the document or give legal advice?**
No, Notaries Public are not permitted to provide legal advice, explain the meaning of legal terms, or advise you on whether you should sign a document. Our role is to verify identity, witness the signing, and apply our official seal. If you need help understanding a document, please consult a lawyer before your notary appointment.

**What if the other signing party can't attend with me?**
All parties signing the document must be present at the same time for the notarization. If one party cannot attend, there are a few options: (1) both parties can schedule a time when everyone is available, (2) each party can sign separately with their own notary (if the document allows), or (3) the absent party may grant power of attorney to someone who can sign on their behalf.

**What types of ID are acceptable?**
We accept valid, unexpired government-issued photo identification including Canadian passport, Ontario driver's license, Ontario Photo Card, Canadian citizenship card with photo, Permanent Resident Card, or other government-issued photo ID. The name on the ID must match the name on the document being signed.

**Can you notarize documents in languages other than English?**
Yes, we can notarize signatures on documents written in any language. However, you must understand what you are signing. If the document is in a language you don't understand, you should have it translated before signing, or bring a trusted translator with you.

**How long is a notarized signature valid?**
A notarized signature does not expire - the notarization remains valid indefinitely. However, the underlying document may have its own expiration terms or may become outdated. For example, a notarized contract remains valid for the term specified in the contract.

### Statutory Declarations

A statutory declaration (commonly called a 'stat dec') is a legal document in which the declarant makes a formal written statement of facts and solemnly declares or affirms that the contents are true. Unlike an affidavit, which is specifically for court proceedings, statutory declarations are used for administrative and non-court purposes. In Canada, making a false statutory declaration is a criminal offence under the Criminal Code, punishable by up to 14 years imprisonment. This serious consequence ensures the reliability of stat decs for important matters. Statutory declarations must be made before a person authorized to administer oaths, such as a Notary Public or Commissioner of Oaths. Common uses include declaring name changes, confirming common-law relationships, reporting lost or destroyed documents, and making various statements for government agencies.

- Price: $24.95 per stamp/seal plus HST
- Typical appointment: 15-20 minutes
- Page: https://minutenotary.ca/services/statutory-declarations

#### FAQ — Statutory Declarations

**What's the difference between a statutory declaration and an affidavit?**
Both are sworn statements with serious legal consequences for false information. The key difference is their intended use: affidavits are specifically for court proceedings and litigation, while statutory declarations are for administrative and non-court purposes such as government applications, institutional requirements, and personal matters. Both require you to swear or affirm the truth of the contents before an authorized official.

**Can you help me write the statutory declaration?**
Yes, we have pre-drafted templates for common statutory declarations such as lost documents, name changes, common-law status, vehicle gifts, and more. For straightforward matters, we can prepare your declaration on the spot. For complex or unusual declarations, we may recommend having a lawyer draft the document, which we can then notarize.

**Is a statutory declaration legally binding?**
Absolutely. Making a false statutory declaration is a criminal offence under Section 134 of the Criminal Code of Canada, punishable by up to 14 years imprisonment. You must believe every statement in the declaration to be true. This serious consequence is what gives statutory declarations their legal weight and reliability.

**Do I need a statutory declaration for a vehicle gift?**
Yes, when transferring a vehicle as a gift between family members in Ontario, Service Ontario requires a sworn statement (statutory declaration) confirming the vehicle is a genuine gift and the relationship between the parties. This is needed to qualify for the RST (Retail Sales Tax) exemption on family gifts.

**Can someone else make a declaration on my behalf?**
No, the person making the declaration (the declarant) must appear in person to swear or affirm the statement. You cannot make a statutory declaration on behalf of another person. However, you can make a declaration about facts concerning someone else - for example, a character reference for a friend.

**What if I make an honest mistake in my declaration?**
If you discover an error after the declaration is completed, contact us immediately. Depending on the nature of the error, you may need to make a new declaration or an amending declaration. It's important to review the document carefully before signing. The criminal provisions apply to knowingly false statements, not genuine mistakes.

### Affidavits

An affidavit is a formal written statement of facts that the person making it (called the 'affiant' or 'deponent') swears or affirms to be true under oath. Unlike statutory declarations which are for administrative purposes, affidavits are specifically designed for use as evidence in court proceedings, litigation, and formal legal matters. The affidavit must be signed in the presence of a person authorized to administer oaths, such as a Notary Public, who then certifies the document with a 'jurat' - the official certification that includes the date, location, and the notary's signature and seal. In Canada, knowingly making a false statement in an affidavit constitutes perjury, a serious criminal offence. Affidavits are commonly required for family court matters, immigration applications, insurance claims, real estate disputes, and various civil litigation proceedings.

- Price: $24.95 per stamp/seal plus HST
- Typical appointment: 20-30 minutes
- Page: https://minutenotary.ca/services/affidavits

#### FAQ — Affidavits

**Can I bring a pre-written affidavit?**
Yes, and for court matters, we strongly recommend having your affidavit prepared by a lawyer who understands the legal requirements and proper formatting for your specific court or tribunal. We will administer the oath or affirmation, witness your signature, and apply our notary seal to complete the document.

**What if I need to attach documents to my affidavit?**
Documents attached to an affidavit are called 'exhibits.' We properly mark each exhibit (Exhibit A, Exhibit B, etc.), stamp them with our notary seal, and physically attach them to the affidavit. Each exhibit is referenced in the affidavit text to explain its relevance. There is a small additional fee per exhibit.

**Is swearing a religious oath required?**
No, you have a choice. You can swear a religious oath (typically 'I swear by Almighty God...') or make a solemn affirmation (a secular promise, 'I solemnly affirm...'). Both have identical legal effect and carry the same penalties for false statements. Simply tell the notary your preference.

**What's the difference between an affidavit and a statutory declaration?**
Both are sworn statements with criminal penalties for false information. The key difference is their use: affidavits are specifically for court proceedings and legal litigation, while statutory declarations are for administrative and non-court purposes. Courts require affidavits; government agencies often accept either.

**Can I make changes to an affidavit after it's sworn?**
Minor corrections can be initialed before signing, but once an affidavit is sworn and sealed, you cannot alter it. If changes are needed, you would need to prepare and swear a new affidavit or a supplementary affidavit correcting or adding to the original. Consult your lawyer about the best approach.

**How do I format an affidavit correctly?**
Court affidavits have specific formatting requirements including a caption with court information, numbered paragraphs, first-person statements, and a proper jurat clause. Requirements vary by court and proceeding. We recommend having a lawyer prepare court affidavits to ensure compliance with the specific rules of your court.

### Oaths & Affirmations

An oath is a solemn promise to tell the truth or fulfill a commitment, traditionally invoking a deity or sacred text. An affirmation serves the identical legal purpose but is a secular alternative for those who prefer not to make religious references. In Ontario and throughout Canada, both oaths and affirmations carry the same legal weight and consequences - there is no legal distinction between them. Notaries Public and Commissioners of Oaths are authorized to administer oaths and affirmations for various purposes including swearing in documents like affidavits and statutory declarations, professional licensing requirements, citizenship ceremonies, and various government applications. The person taking the oath or affirmation is bound by law to tell the truth, and making false sworn statements can result in criminal charges for perjury or making false statements.

- Price: $24.95 per stamp/seal plus HST
- Typical appointment: 10-15 minutes
- Page: https://minutenotary.ca/services/oaths-affirmations

#### FAQ — Oaths & Affirmations

**What's the difference between an oath and an affirmation?**
An oath typically invokes a religious element, such as 'I swear by Almighty God that...' or swearing on a religious text. An affirmation is a secular promise, such as 'I solemnly affirm that...' with no religious reference. In Canada, both have identical legal effect and consequences. You have the absolute right to choose whichever option aligns with your personal beliefs.

**Can I choose which one to take?**
Absolutely. It is your legal right to choose between an oath and an affirmation. No one can require you to take a religious oath if you prefer an affirmation, and vice versa. Simply tell the notary your preference before the ceremony begins. Both options are equally valid and legally binding.

**What happens if I break an oath?**
Breaking a sworn oath can have serious legal consequences. If you make knowingly false statements under oath (in an affidavit, during testimony, etc.), you can be charged with perjury or making false statements, which are criminal offences punishable by up to 14 years imprisonment. The law treats both oaths and affirmations identically in this regard.

**Do I need to bring a religious text?**
No, you don't need to bring anything. If you choose to swear a religious oath, you can simply raise your hand and repeat the oath. We can accommodate various religious preferences, but bringing a specific text is not required unless you personally wish to swear on one.

**Is the process different for citizenship oaths?**
Citizenship oaths are administered by IRCC (Immigration, Refugees and Citizenship Canada) citizenship judges or officials at official citizenship ceremonies, not by notaries. However, we can help with other immigration-related oaths and affirmations, such as those required for sponsorship applications or other IRCC documents.

**Can I take an oath on behalf of someone else?**
No, oaths and affirmations must be taken personally by the individual making the commitment or statement. You cannot swear on behalf of another person. Each person who needs to take an oath must appear in person and personally make the sworn statement.

### Travel Consent Letters

A travel consent letter (also called a child travel consent form or minor travel authorization) is a document signed by the non-traveling parent(s) or guardian(s) giving explicit permission for a minor child to travel domestically or internationally. This notarized letter helps border officials, airlines, and immigration authorities verify that the child has proper authorization to travel and is not being abducted or trafficked. While not always legally required, travel consent letters are strongly recommended by the Government of Canada, CBSA (Canada Border Services Agency), and most airlines. Border agents have the authority to question any adult traveling with a minor, and having a notarized consent letter can prevent lengthy delays, missed flights, or being denied entry to another country. The letter typically includes parent information, child details, travel itinerary, emergency contacts, and sometimes medical authorization.

- Price: $24.95 per stamp/seal plus HST
- Typical appointment: 15-20 minutes
- Page: https://minutenotary.ca/services/travel-consent

#### FAQ — Travel Consent Letters

**Do both parents need to come in to sign?**
Only the non-traveling parent(s) need to sign the consent letter in front of the notary. The parent who will be traveling with the child does not need to be present for the notarization. If both parents are non-traveling (child going with grandparents, for example), then both parents should sign.

**What if the other parent is unavailable or refuses to sign?**
If you have sole custody or the other parent's rights have been terminated, bring certified court documentation proving this. If the other parent is deceased, bring the death certificate. If the other parent is simply unavailable or refuses, you may need legal advice as forcing a child to travel without proper consent can create serious legal issues.

**How long is the consent letter valid?**
The letter should be specific to the trip with exact travel dates. It is valid for the period specified in the letter. For frequent travelers, we can prepare letters covering multiple trips or a longer time period, though border officials generally prefer specific, recent letters.

**Is a travel consent letter legally required?**
In Canada, there is no law requiring a consent letter. However, the Government of Canada strongly recommends them, and border officials have broad authority to question any adult traveling with a minor. Many other countries do legally require consent letters, and airlines may also request them. The practical reality is that having a consent letter prevents significant hassle.

**What information should be in the letter?**
A comprehensive consent letter includes: child's full name, date of birth, and passport details; traveling parent/guardian information; non-traveling parent information and consent statement; travel dates and destinations; accompanying adult details; emergency contact information; and optionally, medical treatment authorization.

**Can I use this letter for multiple trips?**
It's best to have a letter specific to each trip with exact dates and destinations. General letters covering a time period (like 'for the 2024-2025 school year') can work but may face more scrutiny. For frequent travelers, we can discuss the best approach for your situation.

### Power of Attorney

A Power of Attorney (POA) is a legal document that allows you (the 'grantor' or 'donor') to appoint another person (the 'attorney' - not necessarily a lawyer) to make decisions and act on your behalf. In Ontario, there are two main types: a Continuing Power of Attorney for Property, which covers financial and property matters and remains valid even if you become mentally incapable, and a Power of Attorney for Personal Care, which covers health care and personal decisions when you cannot make them yourself. These are crucial estate planning documents that ensure your affairs can be managed if you become ill, incapacitated, or simply unavailable. Creating a POA while you are mentally capable is essential - once you lose capacity, it's too late to grant one. We witness the signing of POA documents and can notarize them if required, ensuring they meet Ontario's legal requirements.

- Price: $24.95 per stamp/seal plus HST
- Typical appointment: 20-30 minutes
- Page: https://minutenotary.ca/services/power-of-attorney

#### FAQ — Power of Attorney

**Can you prepare a Power of Attorney document for me?**
We can witness and notarize POA documents, but we strongly recommend having a lawyer prepare the actual document. A POA is a powerful legal instrument, and a lawyer can ensure it's properly drafted to meet your specific needs, includes appropriate limitations or instructions, and complies with Ontario law. We focus on the witnessing and notarization process.

**Does the attorney (the person I'm appointing) need to be present?**
Generally, no. Only the grantor (the person creating the POA) needs to sign in front of the witness. The attorney doesn't need to be present for the POA to be valid. However, some institutions prefer to see the attorney's signature accepting the role. Your lawyer can advise on whether this is needed for your situation.

**What if I want to cancel or revoke a POA?**
A POA can be revoked at any time while you are mentally capable. The revocation should be in writing, and you should notify your attorney, any institutions that have copies of the POA, and ideally retrieve and destroy all copies of the old POA. We can notarize a revocation document if needed.

**What's the difference between a general POA and a continuing POA?**
A general (or 'non-continuing') POA becomes invalid if you become mentally incapable. A Continuing Power of Attorney for Property specifically states that it continues even if you become incapable - this is typically what you want for estate planning purposes. Only a continuing POA protects you if you lose capacity.

**Can I have more than one attorney?**
Yes, you can appoint multiple attorneys to act jointly (together), jointly and severally (together or separately), or you can name successor attorneys who take over if your first choice cannot act. Your lawyer can help you decide the best structure for your situation.

**Is a POA valid in other provinces or countries?**
POAs are governed by provincial law and may not be automatically recognized elsewhere. While many Canadian institutions will accept an Ontario POA, some may require their own forms. For international use, additional documentation or a POA created under that jurisdiction's laws may be needed. Consult a lawyer for cross-border situations.

### Immigration Documents

Immigration to Canada requires extensive documentation, and many documents must be notarized or certified to be accepted by Immigration, Refugees and Citizenship Canada (IRCC). Whether you're applying for a visitor visa (TRV), work permit, study permit, permanent residency (PR), or Canadian citizenship, proper document notarization is essential for a successful application. Our services include certified true copies of passports, birth certificates, marriage certificates, educational credentials, and other identity documents; affidavits and statutory declarations supporting your application; sponsorship declarations and relationship affidavits; and certification of translated documents. We understand IRCC requirements and can help ensure your documents are properly prepared to support your immigration journey. Improperly notarized or certified documents can result in application delays or refusals, so getting it right the first time is crucial.

- Price: $24.95 per stamp/seal plus HST
- Typical appointment: 15-25 minutes
- Page: https://minutenotary.ca/services/immigration-documents

#### FAQ — Immigration Documents

**Do you provide translation services?**
We do not provide translation services ourselves. However, we can notarize a translator's declaration/affidavit certifying the accuracy of a translation. You need to have your documents translated by a certified translator first, and then the translator must come in person to swear an affidavit confirming the accuracy of their translation, OR provide a signed declaration that we can notarize.

**What documents typically need notarization for IRCC?**
Common documents include certified copies of passports, birth certificates, marriage/divorce certificates, educational transcripts and diplomas, employment reference letters, police clearance certificates, and financial documents. Additionally, you may need sworn affidavits for relationship proof, sponsorship undertakings, or statutory declarations explaining various circumstances.

**Can you help with apostille or authentication for foreign use?**
We provide the first step: notarization. For documents being sent to other countries, additional authentication through Global Affairs Canada may be required, and possibly an apostille for countries that are part of the Hague Convention. We can advise on the process, but the authentication/apostille is done through other agencies.

**How do I prove my common-law relationship for immigration?**
Common-law sponsorship typically requires a comprehensive affidavit detailing your relationship history, cohabitation evidence, and future plans, plus supporting documents like joint leases, bank statements, and photos. We can help you prepare and notarize the relationship affidavit and certify supporting documents.

**Can I get multiple documents done in one visit?**
Absolutely. Many immigration applicants need multiple documents certified and/or affidavits sworn. We can handle everything in a single visit. For large document packages, consider booking an appointment so we can allocate sufficient time. The same flat $24.95-per-stamp rate applies to every document.

**What if my documents are in a language other than English or French?**
Documents in other languages must be accompanied by certified translations into English or French for IRCC. Have your documents translated by a certified translator, then bring both the original and translation. The translator can provide a signed declaration of accuracy, which we can notarize, or the translator can come in person to swear an affidavit.

### Real Estate & Mortgage Signing

Real estate and mortgage transactions generate documents that need to be signed in front of a notary public — agreements of purchase and sale, mortgage and refinance packages, land transfer tax affidavits, statutory declarations of marital status, and property transfer paperwork. As an impartial Ontario Notary Public, we verify the identity of each signer, confirm they are signing voluntarily and understand the document, witness the signatures, and apply our official seal. We do not give legal advice and we do not replace your real estate lawyer — Ontario land registry transfers are completed by a lawyer — but we handle the witnessing and notarization steps that sit alongside the legal work. That includes lender packages that require a notarial seal and signings for clients buying property abroad. Mobile and after-hours appointments are available for closings that cannot happen at our office.

- Price: $24.95 per stamp/seal plus HST
- Typical appointment: 20-30 minutes
- Page: https://minutenotary.ca/services/real-estate-signing

#### FAQ — Real Estate & Mortgage Signing

**Do you replace my real estate lawyer?**
No. In Ontario, the land registry transfer and the legal work of a closing are handled by a real estate lawyer. Our role is the notarial step: verifying identity, witnessing signatures, and applying our seal on documents that require it — for example a lender package or a document for use in another country. We work alongside your lawyer, not in place of them.

**Should I sign the documents before my appointment?**
No. Bring the package completely unsigned. Any signature that needs to be notarized has to be made in front of the notary, otherwise we cannot apply the seal. If your lawyer or lender gave you signing instructions, bring those too so we follow them exactly.

**Can you come to me for a closing?**
Yes. We offer mobile signing across Ottawa for closings, after-hours deadlines, hospitals, and clients who cannot travel. A travel fee may apply depending on the distance from central Ottawa. Call us to arrange a time and place.

**Do all signers need to attend?**
Every person whose signature is being notarized must be present at the same time with their own valid government-issued photo ID. If a co-buyer or co-owner cannot attend, call us first and we will talk through the options.

**How much does it cost?**
Our flat rate is $24.95 per stamp/seal plus HST — the same whether it is the first document or the fifth. There is no closing surcharge. Mobile appointments may carry a separate travel fee depending on distance.

### Apostille & Authentication

Documents used in another country usually have to pass through a chain: first a notarization by an Ontario Notary Public, then authentication by a competent authority (in Canada this is Global Affairs Canada or a provincial Official Document Services office), and — for countries that joined the Hague Apostille Convention, which Canada implemented on January 11, 2024 — an Apostille certificate. We handle the first link in that chain: verifying your identity, witnessing your signature or certifying the document, and applying a wet-ink notarial seal that foreign embassies and authorities will accept. Because foreign authorities and the authentication process are built around original physical seals, this work is done in person at our Ottawa office, not over video. We also explain what your destination country requires so you submit to the right authority in the right order and avoid a rejected package.

- Price: $24.95 per stamp/seal plus HST
- Typical appointment: 15-25 minutes
- Page: https://minutenotary.ca/services/apostille-authentication

#### FAQ — Apostille & Authentication

**What is the difference between an Apostille and authentication?**
They are two routes to the same goal — making a Canadian document acceptable abroad. Since Canada joined the Hague Apostille Convention on January 11, 2024, documents going to a member country need a single Apostille certificate from the competent authority. Documents going to a non-member country instead need authentication (by Global Affairs Canada or a provincial office) followed by legalization at that country’s embassy or consulate. The destination country decides which path applies.

**Do you issue the Apostille yourself?**
No. We provide the notarization — the first step in the chain. The Apostille certificate and authentication are issued by Global Affairs Canada or the relevant provincial Official Document Services office, and embassy legalization is handled by the destination country’s consulate. We can explain the process and point you to the right authority, but we do not issue Apostilles.

**Why does this have to be done in person?**
Documents headed overseas need an original wet-ink notarial seal, and the authentication process that follows is built around that physical seal. For that reason we handle this work in person at our Ottawa office rather than over a video appointment.

**How long does the whole process take?**
The notarization itself takes only a few minutes. The Apostille or authentication step that follows is handled at the government level and can take days to weeks depending on the authority and whether embassy legalization is also required. Start early, especially if you have a deadline tied to a visa, marriage, job, or property purchase.

**How much do you charge?**
Our flat rate is $24.95 per stamp/seal plus HST. Government fees for the Apostille or authentication, and any embassy legalization fees, are separate and paid to those authorities directly.

### Vehicle Transfer Documents

Transferring a vehicle in Ontario often comes with a sworn document attached. The most common is the Sworn Statement for a Family Gift of a Used Motor Vehicle (Form 1157E), which lets eligible family members transfer a vehicle without paying retail sales tax — but only if the statement is sworn before a notary public or commissioner of oaths. Other transfers need a sworn statement for the transfer of a used vehicle (for estate or matrimonial situations), a Registrant Identification Number (RIN) letter for corporate vehicles, or an affidavit for a lost or stolen ownership. As an Ontario Notary Public, we verify your identity, administer the oath or affirmation, witness your signature, and apply our seal so Service Ontario accepts the document. We commission the sworn statement; we do not complete the registration itself, which you take to a Service Ontario centre.

- Price: $24.95 per stamp/seal plus HST
- Typical appointment: 15-20 minutes
- Page: https://minutenotary.ca/services/vehicle-transfer

#### FAQ — Vehicle Transfer Documents

**Do I need a notary to gift a vehicle to a family member in Ontario?**
Yes. To claim the retail sales tax exemption on a family gift of a used vehicle, the Sworn Statement for a Family Gift of a Used Motor Vehicle (Form 1157E) must be sworn before a notary public or commissioner of oaths. We administer the oath, witness your signature, and apply our seal so Service Ontario will accept it.

**Which family relationships qualify for the gift exemption?**
The exemption covers specific relationships defined by the Ministry of Finance (such as spouse, parent, child, grandparent, grandchild, and siblings). We commission the sworn statement but do not determine your tax eligibility — confirm your relationship qualifies with Service Ontario or the Ministry of Finance before your visit.

**Should I sign the form before I arrive?**
No. Fill in the vehicle and party details, but leave the signature blank. A sworn statement must be signed in front of the notary after you swear or affirm that it is true. Bring it unsigned.

**Can I do this online?**
Vehicle sworn statements can often be commissioned through our online appointment, but the registration itself is completed at a Service Ontario centre. Book online or call and we will confirm whether your specific document can be done remotely or needs an in-person visit.

**How much does it cost?**
Our flat rate is $24.95 per stamp/seal plus HST, the same as every other service. Any Service Ontario registration or tax amounts are separate and paid to Service Ontario directly.

### Mobile & In-Home Notary

A mobile notary is a Notary Public who travels to your location to commission and notarize documents instead of asking you to come to an office. This is ideal when you are elderly, recovering in hospital, living in a long-term care or retirement residence, have limited mobility, or simply can't get away from home or work. Wherever we meet, the process is the same as an in-office appointment: we verify your government-issued photo ID, administer the oath or affirmation, witness your signature, and apply our official Ontario Notary Public seal. We commonly attend bedside signings for powers of attorney, statutory declarations, and affidavits, working respectfully with family members, care staff, and hospital schedules. Our flat rate of $24.95 per seal applies the same as in office; any travel arrangement is confirmed up front when you book so there are no surprises.

- Price: $24.95 per stamp/seal plus HST
- Typical appointment: 20-30 minutes (plus travel)
- Page: https://minutenotary.ca/services/mobile-notary

#### FAQ — Mobile & In-Home Notary

**Do you really come to my home or hospital room?**
Yes. Our mobile notary travels to your home, hospital room, long-term care or retirement residence, or office anywhere in the Ottawa area. Book online or call with the address and we confirm a time.

**How much does a mobile notary cost?**
The notarization itself is our flat $24.95 per stamp/seal plus HST, the same as in office. Any travel arrangement is confirmed up front when you book so you know the full cost before we come.

**Can you notarize for someone in the hospital?**
Yes, we regularly do bedside signings. The person signing must be alert and able to understand the document and sign of their own free will. We work around hospital and care-home schedules.

**Should the documents be signed before you arrive?**
No. Leave anything that needs an oath or witnessing unsigned. It must be signed in front of the notary during the visit.

**What do I need to have ready?**
Have the completed but unsigned document and valid government-issued photo ID ready, and give us the full visit address with any access details (room number, buzzer code) when you book.

### Online & Virtual Notary

An online or virtual notary appointment lets you have certain documents commissioned over a secure video (audio-visual) connection instead of attending in person. Ontario permits the remote commissioning of affidavits and statutory declarations by audio-visual technology, provided the notary can verify your identity and witness the signing live over video. During the appointment we connect by video, verify your valid government-issued photo ID, administer the oath or affirmation, and witness you sign in real time before completing the jurat and applying our seal. This is convenient for clients who travel, live outside Ottawa, have mobility limitations, or simply prefer not to attend in person. Not every document can be done remotely — certified true copies, for example, require an in-person visit — so book online or call and we will confirm whether your specific document qualifies before your appointment.

- Price: $24.95 per stamp/seal plus HST
- Typical appointment: 15-20 minutes
- Page: https://minutenotary.ca/services/online-notary

#### FAQ — Online & Virtual Notary

**Is online notarization legal in Ontario?**
Yes. Ontario permits affidavits and statutory declarations to be commissioned remotely using audio-visual technology, provided the notary can verify your identity and witness the signing live over video. We confirm whether your specific document qualifies before the appointment.

**What documents can be done online?**
Many affidavits and statutory declarations can be commissioned remotely. Some documents — including certified true copies — must be done in person. Book online or call and we'll confirm whether your specific document can be completed virtually.

**What do I need for a video appointment?**
A device with a working camera and microphone, a stable internet connection, your valid government-issued photo ID, and the completed but unsigned document. Find a quiet, private space where you can sign on camera.

**Will my document be accepted if it is notarized online?**
A remotely commissioned affidavit or declaration carries the same legal weight as one done in person. However, not every organization accepts remotely commissioned documents, so confirm with the receiving party before you book.

**How much does an online notary appointment cost?**
Our flat rate is $24.95 per stamp/seal plus HST, the same as every other service, whether the appointment is online or in person.

## Locations served (online)

- [Notary & commissioning in Toronto](https://minutenotary.ca/locations/toronto): Online notary and Commissioner of Oaths serving Toronto, Ontario (Greater Toronto Area).
- [Notary & commissioning in Ottawa](https://minutenotary.ca/locations/ottawa): Online notary and Commissioner of Oaths serving Ottawa, Ontario (National Capital Region).
- [Notary & commissioning in Mississauga](https://minutenotary.ca/locations/mississauga): Online notary and Commissioner of Oaths serving Mississauga, Ontario (Greater Toronto Area).
- [Notary & commissioning in Brampton](https://minutenotary.ca/locations/brampton): Online notary and Commissioner of Oaths serving Brampton, Ontario (Greater Toronto Area).
- [Notary & commissioning in Hamilton](https://minutenotary.ca/locations/hamilton): Online notary and Commissioner of Oaths serving Hamilton, Ontario (Greater Golden Horseshoe).
- [Notary & commissioning in London](https://minutenotary.ca/locations/london): Online notary and Commissioner of Oaths serving London, Ontario (Southwestern Ontario).
- [Notary & commissioning in Markham](https://minutenotary.ca/locations/markham): Online notary and Commissioner of Oaths serving Markham, Ontario (Greater Toronto Area).
- [Notary & commissioning in Vaughan](https://minutenotary.ca/locations/vaughan): Online notary and Commissioner of Oaths serving Vaughan, Ontario (Greater Toronto Area).
- [Notary & commissioning in Kitchener](https://minutenotary.ca/locations/kitchener): Online notary and Commissioner of Oaths serving Kitchener, Ontario (Waterloo Region).
- [Notary & commissioning in Windsor](https://minutenotary.ca/locations/windsor): Online notary and Commissioner of Oaths serving Windsor, Ontario (Southwestern Ontario).
- [Notary & commissioning in Kingston](https://minutenotary.ca/locations/kingston): Online notary and Commissioner of Oaths serving Kingston, Ontario (Eastern Ontario).
- [Notary & commissioning in Oshawa](https://minutenotary.ca/locations/oshawa): Online notary and Commissioner of Oaths serving Oshawa, Ontario (Durham Region).
- [Notary & commissioning in Barrie](https://minutenotary.ca/locations/barrie): Online notary and Commissioner of Oaths serving Barrie, Ontario (Simcoe County).
- [Notary & commissioning in St. Catharines](https://minutenotary.ca/locations/st-catharines): Online notary and Commissioner of Oaths serving St. Catharines, Ontario (Niagara Region).
- [Notary & commissioning in Cambridge](https://minutenotary.ca/locations/cambridge): Online notary and Commissioner of Oaths serving Cambridge, Ontario (Waterloo Region).
- [Notary & commissioning in Guelph](https://minutenotary.ca/locations/guelph): Online notary and Commissioner of Oaths serving Guelph, Ontario (Wellington County).
- [Notary & commissioning in Waterloo](https://minutenotary.ca/locations/waterloo): Online notary and Commissioner of Oaths serving Waterloo, Ontario (Waterloo Region).
- [Notary & commissioning in Burlington](https://minutenotary.ca/locations/burlington): Online notary and Commissioner of Oaths serving Burlington, Ontario (Halton Region).
- [Notary & commissioning in Oakville](https://minutenotary.ca/locations/oakville): Online notary and Commissioner of Oaths serving Oakville, Ontario (Halton Region).
- [Notary & commissioning in Richmond Hill](https://minutenotary.ca/locations/richmond-hill): Online notary and Commissioner of Oaths serving Richmond Hill, Ontario (York Region).
- [Notary & commissioning in Greater Sudbury](https://minutenotary.ca/locations/sudbury): Online notary and Commissioner of Oaths serving Greater Sudbury, Ontario (Northern Ontario).

## Guides & articles (complete index)

- [Online & Virtual Notary in Canada: What You Can Notarize by Video in 2026](https://minutenotary.ca/blog/online-notary-virtual-notary-canada): A complete guide to using an online notary in Canada — what a virtual notary can do by video, what stays in person, how it works, and the flat $24.95 price.
- [Custodianship Declaration (IMM 5646) for Minor Students: Notarize Online](https://minutenotary.ca/blog/custodianship-declaration-imm-5646-online-canada): The IMM 5646 custodianship declaration for a minor international student has two notarized parts. Here is how the Canadian custodian's part works online. Flat $24.95.
- [AGCO Liquor Licence Municipal Information Form: Notarize Online in Ontario](https://minutenotary.ca/blog/agco-liquor-licence-municipal-information-form-online-ontario): Applying for an AGCO liquor licence and need the Municipal Information Form sworn? Commission it online by video. How it works, what to bring, flat $24.95.
- [CCDC 9A Statutory Declaration: Notarize Online in Ontario (Progress Payment)](https://minutenotary.ca/blog/ccdc-9a-progress-payment-declaration-online-ontario): Contractors needing a CCDC 9A statutory declaration of progress payment distribution can swear it online by video. How it works, what to bring, flat $24.95.
- [Affidavit for Vaccination Exemption (Religious / Conscience): Notarize Online](https://minutenotary.ca/blog/vaccination-religious-grounds-affidavit-online-ontario): Need a sworn statement of religious belief or conscience about vaccination? A notary can commission it online by video. How it works, what to bring, flat $24.95.
- [Statutory Declaration of Residency: Notarize Online in Ontario](https://minutenotary.ca/blog/statutory-declaration-of-residency-online-ontario): Need a statutory declaration of residency? Commission it online by video with an Ontario notary — a declaration, not a certified bill. How it works, flat $24.95.
- [Pension Purpose Attestation (Proof of Life): Notarize Online in Canada](https://minutenotary.ca/blog/pension-purpose-attestation-online-canada): Need a proof-of-life or residency attestation for a foreign pension? A notary can commission it online by video. How it works, what to bring, flat $24.95.
- [Digital Certified Copies in Ottawa: How to Certify an Online Bank Statement, eCOPR, or Digital Transcript Without Printing](https://minutenotary.ca/blog/digital-certified-copy-online-bank-statement-ecopr-ottawa): Your bank statement, CRA notice, eCOPR, and university transcript may only exist as a PDF. Here is how an Ottawa notary certifies a document that was issued electronically — online, over video, without a paper original.
- [Can a Notary Notarize a Document for a Family Member in Ontario?](https://minutenotary.ca/blog/notarize-document-for-family-member-ontario): Can a notary notarize for a family member in Ontario? Why impartiality matters, when a relative's signature is refused, and who can commission your document instead in Ottawa.
- [Why Would a Notary Refuse to Notarize My Document? (Ontario)](https://minutenotary.ca/blog/why-notary-refuses-to-notarize-document-ontario): Why a notary refuses to notarize a document in Ontario — the real reasons, from ID and pre-signed pages to incomplete forms — and how to prepare so it doesn't happen in Ottawa.
- [Affidavit for Divorce (Form 36): Notarize Online in Ontario](https://minutenotary.ca/blog/divorce-affidavit-form-36-online-ontario): Filing a simple or joint divorce in Ontario? The Affidavit for Divorce (Form 36) is sworn. Swear it online by video with a notary. How it works, flat $24.95.
- [Affidavit of Service (Form 6B / 26B): Notarize Online in Ontario](https://minutenotary.ca/blog/affidavit-of-service-form-6b-26b-online-ontario): Need an affidavit of service sworn for an Ontario court (Form 6B or 26B)? Swear it online by video with a notary. How it works, what to bring, flat $24.95.
- [Statutory Declaration to Correct a Registration Error: Notarize Online in Ontario](https://minutenotary.ca/blog/correct-registration-error-statutory-declaration-online-ontario): Fixing an error on an Ontario vital-statistics registration needs a sworn statutory declaration. Commission it online by video. How it works, flat $24.95.
- [Declaration Affirming Parentage in Ontario: Notarize Online by Video](https://minutenotary.ca/blog/declaration-affirming-parentage-online-ontario): Need a declaration affirming parentage in Ontario? Commission the sworn declaration online by video with a notary. How it works, what to bring, flat $24.95.
- [Delayed Birth Registration in Ontario: Notarize the Declaration Online](https://minutenotary.ca/blog/delayed-birth-registration-online-ontario): Registering a birth late in Ontario needs a statutory declaration and evidence. Commission the declaration online by video. How it works, flat $24.95.
- [Amend a Birth Registration in Ontario: Notarize the Declaration Online](https://minutenotary.ca/blog/amend-birth-registration-online-ontario): Correcting or amending an Ontario birth registration often needs a sworn statement. Commission it online by video. How it works, what to bring, flat $24.95.
- [Changing a Child Under 12's Name in Ontario: Notarize the Declaration Online](https://minutenotary.ca/blog/child-under-12-name-change-election-online-ontario): Changing the name of a child under 12 in Ontario often needs a sworn declaration and consent. Commission it online by video. How it works, flat $24.95.
- [OSAP Affidavit: Notarize Online in Ontario (Sole Support, Common-Law, Income)](https://minutenotary.ca/blog/osap-affidavit-online-ontario): Need an OSAP affidavit sworn for sole support, common-law status, or income? Swear it online by video with an Ontario notary. How it works, flat $24.95.
- [Affidavit of Translation: Notarize Online in Canada for IRCC & Beyond](https://minutenotary.ca/blog/affidavit-of-translation-online-canada): Need a notarized affidavit of translation for IRCC or another body? The translator can swear it online by video. How it works, what to bring, flat $24.95.
- [PR Card Statutory Declaration: Notarize Online in Canada for IRCC](https://minutenotary.ca/blog/pr-card-statutory-declaration-online-canada): Need a statutory declaration for a Permanent Resident (PR) card application? Commission it online by video with an Ontario notary. How it works, flat $24.95.
- [Lost or Stolen Vehicle Ownership Affidavit: Notarize Online in Ontario](https://minutenotary.ca/blog/lost-stolen-vehicle-ownership-affidavit-online-ontario): Lost your Ontario vehicle permit (ownership)? Swear a lost or stolen vehicle ownership affidavit online by video. How it works, what to bring, flat $24.95.
- [RIN Letter for a Corporate Vehicle: Notarize the Sworn Statement Online in Ontario](https://minutenotary.ca/blog/notarize-rin-letter-corporate-vehicle-online-ontario): Need a notarized RIN letter for a corporate vehicle in Ontario? Swear the statement online by video. How it works, what to bring, and the flat $24.95 price.
- [Vehicle Transfer & Gift Affidavits Online in Ontario — Sworn by Video](https://minutenotary.ca/blog/vehicle-transfer-affidavit-online-ontario): Swear the sworn statement for an Ontario vehicle transfer or family gift (Form 1157E) online by video. How it works, what to bring, flat $24.95 per stamp.
- [Notarize Immigration Documents Online in Canada — IRCC Paperwork by Video](https://minutenotary.ca/blog/notarize-immigration-documents-online-canada): Notarize immigration documents online in Canada for IRCC by secure video — declarations, certified digital copies, and translator affidavits. Flat $24.95.
- [Notarize a Travel Consent Letter Online in Canada — By Video, Any City](https://minutenotary.ca/blog/travel-consent-letter-online-notary-canada): Get a child travel consent letter notarized online in Canada by secure video. Why CBSA recommends it, what to include, what to bring, flat $24.95 per stamp.
- [Oaths and Affirmations Online in Canada — Sworn by Video, Any City](https://minutenotary.ca/blog/oath-affirmation-online-notary-canada): Take an oath or affirmation online in Canada before a notary public by secure video. Oath vs. affirmation, when each is needed, what to bring, flat $24.95.
- [Notarize a Signature Online in Canada — Witnessed by Video, Any City](https://minutenotary.ca/blog/notarize-signature-online-canada): Get a signature notarized online in Canada by secure video. How signature witnessing works, what documents qualify, what to bring, flat $24.95 per stamp.
- [Notarize a Statutory Declaration Online in Canada — By Video, Any City](https://minutenotary.ca/blog/notarize-statutory-declaration-online-canada): Get a statutory declaration commissioned online in Canada by secure video. How it works, common uses, what to bring, where it's accepted, flat $24.95.
- [How to Notarize an Affidavit Online in Canada — From Any City, By Video](https://minutenotary.ca/blog/notarize-affidavit-online-canada): Notarize an affidavit online in Canada by secure video — no office visit. See how it works, what to bring, where it's accepted, and the flat $24.95 price.
- [Notarize OCT Teaching Application Documents in Ottawa](https://minutenotary.ca/blog/notarize-oct-teaching-application-ottawa): Notarize OCT teaching application Ottawa — what the Ontario College of Teachers asks for, certified copies for cross-province and internationally educated teachers.
- [Notary Services for International Students at uOttawa and Carleton](https://minutenotary.ca/blog/notary-international-students-uottawa-carleton): Notary international student Ottawa university — what study-permit, work-permit, and degree-application paperwork students at uOttawa and Carleton routinely need notarized.
- [Single Status Declaration for a Foreign Marriage: An Ottawa Notary Guide](https://minutenotary.ca/blog/single-status-declaration-foreign-marriage-ottawa): Single status declaration Ottawa marriage abroad — what the sworn declaration says, when foreign authorities require it, and the apostille step that comes after.
- [PPTC 132 Guarantor Declaration: When a Notary Helps in Ottawa](https://minutenotary.ca/blog/pptc-132-guarantor-declaration-notary-ottawa): PPTC 132 guarantor declaration Ottawa — when Service Canada needs a sworn declaration in lieu of a guarantor, what the form says, and what a notary commissions.
- [Common-Law Statutory Declaration for IRCC Sponsorship in Ottawa](https://minutenotary.ca/blog/common-law-statutory-declaration-ircc-sponsorship-ottawa): Common-law declaration IRCC sponsorship Ottawa — what the sworn statement says, the IRCC IMM 5409 form, and what an Ottawa notary commissions.
- [Notarized Letter of Employment in Ottawa: For IRCC, Banks, and Schools](https://minutenotary.ca/blog/notarized-letter-of-employment-ottawa): Notarized letter of employment Ottawa — what employers and HR include, when notarization is required, and what an Ottawa notary actually does.
- [Power of Attorney for Personal Care vs Property in Ontario: What's the Difference?](https://minutenotary.ca/blog/power-of-attorney-personal-care-vs-property-ontario): Power of attorney personal care vs property Ontario — two separate documents under the Substitute Decisions Act, what each covers, and how a notary witnesses each.
- [Notarized Letter of Invitation for a Canadian Visitor Visa: What to Know](https://minutenotary.ca/blog/notarized-letter-of-invitation-canadian-visitor-visa): Notarized letter of invitation Ottawa explained for Canadian residents inviting family — what IRCC asks for, when notarization helps, and what an Ottawa notary actually does.
- [Apostille for Canadian Documents in 2026: The Full Process](https://minutenotary.ca/blog/apostille-canada-documents-process-2026): Apostille Canada documents 2026 — what changed when Canada joined the Hague Convention, where to get an apostille, what a notary does first, and how Ottawa applicants step through.
- [Notary Public vs Justice of the Peace in Ontario: Which One Do You Need?](https://minutenotary.ca/blog/notary-public-vs-justice-of-the-peace-ontario): Notary public vs justice of the peace Ontario explained for Ottawa clients — what each can do, when each is needed, and which professional handles your document.
- [Notarize Nursing Application Ottawa: CNO, NCAS, and Cross-Province Moves](https://minutenotary.ca/blog/notarize-nursing-application-ottawa): Notarize nursing application Ottawa — what CNO, NCAS, and provincial regulators ask for, which documents need certified copies, and how to bundle the appointment.
- [Notarize PEO and Inter-Provincial P.Eng. Documents in Ottawa](https://minutenotary.ca/blog/notarize-peo-engineering-documents-ottawa): Notarize PEO engineering documents Ottawa — what Professional Engineers Ontario asks for, what cross-provincial mobility requires, and which Minute Notary service applies.
- [Affidavit of Execution of an Ontario Will: What a Notary Actually Does](https://minutenotary.ca/blog/affidavit-of-execution-ontario-will): Affidavit of execution Ontario explained — what an executor brings to probate, how a notary or commissioner takes the witness's sworn statement, and what to bring to an Ottawa appointment.
- [Lost Passport Statutory Declaration Ottawa: The Notary Step Explained](https://minutenotary.ca/blog/lost-passport-statutory-declaration-ottawa): Lost passport statutory declaration Ottawa explained for travellers and Express Entry applicants — what the sworn declaration says, who commissions it, and what to bring.
- [Last-Minute Travel Consent Letter Ottawa: What to Do When the Flight Is Tomorrow](https://minutenotary.ca/blog/last-minute-travel-consent-letter-ottawa): Last-minute travel consent letter Ottawa — what travel.gc.ca requires, what airline check-in and CBSA actually ask for, and how a same-day notary appointment fits into a 48-hour window.
- [Bedside Notary Ottawa: Hospital and Long-Term Care Visits](https://minutenotary.ca/blog/bedside-notary-hospital-long-term-care-ottawa): Bedside notary Ottawa — when a notary travels to a hospital or long-term care home, what capacity rules apply, and how to book a visit calmly when family is already stretched.
- [Continuing Power of Attorney for Property in Ontario: How a Notary Witnesses It](https://minutenotary.ca/blog/continuing-power-of-attorney-ontario-notary): Continuing power of attorney Ontario notary explained — what makes a CPOA 'continuing,' the witnessing rules in the Substitute Decisions Act, and what an Ottawa notary can and cannot do.
- [Same-Day Notary Ottawa: How Booking Actually Works in 2026](https://minutenotary.ca/blog/same-day-notary-ottawa): Need a same-day notary Ottawa appointment? Here is how booking really works in 2026, what to send when you call, and the small mistakes that turn a 15-minute appointment into a 24-hour problem.
- [Notarial Copy vs Certified Copy vs Witnessed Copy: Which One Do You Need?](https://minutenotary.ca/blog/notarial-copy-vs-certified-copy-vs-witnessed-copy): Notarial copy vs certified copy explained for Ottawa clients — three near-synonyms, three slightly different documents, and how to know which one IRCC, embassies, and Ontario receivers want.
- [Notary vs Lawyer Ontario: When Each Is Required](https://minutenotary.ca/blog/notary-vs-lawyer-ontario): Notary vs lawyer Ontario explained for Ottawa clients — who drafts, who witnesses, who advises, and who certifies, with a document-by-document decision matrix and pricing.
- [Notary Public vs Commissioner of Oaths Ontario: Which One Do You Actually Need?](https://minutenotary.ca/blog/notary-public-vs-commissioner-of-oaths-ontario): Notary public vs commissioner of oaths Ontario explained for Ottawa clients — what each can do, who is automatically a commissioner, and which professional each document needs.
- [Wills and Estate Documents: What Needs Notarization?](https://minutenotary.ca/blog/wills-estates-notary): Complete guide to notarization requirements for wills and estate documents in Ontario. Learn which estate planning documents need notarization and how to properly prepare them.
- [Guardianship Documents in Ontario: Complete Guide](https://minutenotary.ca/blog/guardianship-documents-guide): Everything you need to know about guardianship documents in Ontario. Learn about guardianship for children and incapable adults, what documents are required, and when notarization is needed.
- [Divorce Documents That Need Notarization in Ontario](https://minutenotary.ca/blog/divorce-documents-notarization): Complete guide to document requirements for divorce and separation in Ontario. Learn which documents need notarization and how to properly prepare your divorce paperwork.
- [Landlord-Tenant Agreements: When to Get Them Notarized](https://minutenotary.ca/blog/landlord-tenant-notary-agreements): Guide to notarization for landlords and tenants. Learn when lease agreements, rental documents, and landlord-tenant communications benefit from or require notarization.
- [Property Transfer Documents: Notarization Requirements in Ontario](https://minutenotary.ca/blog/property-transfer-documents): Complete guide to document requirements for transferring property in Ontario. Learn what documents need notarization when transferring property between family members, into trusts, or after death.
- [Mortgage Document Notarization: What Homebuyers Need to Know](https://minutenotary.ca/blog/mortgage-documents-notary): Complete guide to notarization requirements for mortgage documents in Canada. Learn which documents need notarization and how to prepare for a smooth home purchase.
- [Apostille vs Notarization: What's the Difference?](https://minutenotary.ca/blog/apostille-vs-notarization): Understand the difference between apostille and notarization for international documents. Learn which one you need and how to get documents authenticated for use abroad.
- [Authorization Letters: Types, Templates & Notarization Guide](https://minutenotary.ca/blog/authorization-letters-guide): Complete guide to authorization letters - when you need them, how to write them, and when notarization is required. Includes templates and examples for common situations.
- [When and Why to Notarize Business Contracts](https://minutenotary.ca/blog/contract-notarization-guide): Learn when contract notarization is required or beneficial for your business. Understand the legal advantages and process of notarizing agreements and contracts.
- [Corporate Document Notarization: A Complete Guide for Businesses](https://minutenotary.ca/blog/corporate-document-notarization): Everything businesses need to know about notarizing corporate documents. From board resolutions to shareholder agreements, learn when and why corporate documents need notarization.
- [Dual Citizenship in Canada: Document Requirements & Notarization Guide](https://minutenotary.ca/blog/dual-citizenship-documents-canada): Complete guide to document requirements for dual citizenship in Canada. Learn what documents you need, what requires notarization, and how to navigate citizenship applications.
- [Work Permit Application Documents: Essential Checklist for Canada](https://minutenotary.ca/blog/work-permit-documents-canada): Complete guide to document requirements for Canadian work permits. Learn what documents you need for LMIA-based, open, and closed work permits, and how notarization helps your application.
- [International Adoption Documents: Notarization Requirements in Canada](https://minutenotary.ca/blog/international-adoption-notary-documents): Complete guide to document requirements for international adoption in Canada. Learn what documents need notarization, authentication, and apostille for adopting a child from abroad.
- [Express Entry Document Requirements: Complete 2026 Guide](https://minutenotary.ca/blog/express-entry-document-guide): Everything you need to know about document requirements for Express Entry applications. From ECA to police certificates, get your PR application right the first time.
- [How to Prove Your Relationship for Spousal Sponsorship in Canada](https://minutenotary.ca/blog/spousal-sponsorship-relationship-proof): Complete guide to documenting your genuine relationship for Canadian spousal sponsorship. Learn what evidence IRCC accepts and how notarization strengthens your application.
- [What is a Notary Public in Ontario? Complete Guide for 2026](https://minutenotary.ca/blog/what-is-notary-public-ontario): Learn everything about Notary Public services in Ontario - what they do, how they differ from lawyers, and when you need their services.
- [Lost Important Documents? Here's What to Do and How a Notary Can Help](https://minutenotary.ca/blog/lost-documents-what-to-do): Discover step-by-step solutions when you've lost your passport, birth certificate, or other vital documents. Learn how notary services can help you recover.
- [Medical Consent Forms: When and Why You Need Notarization in Ontario](https://minutenotary.ca/blog/consent-forms-medical): Understand when medical consent forms require notarization in Ontario, including healthcare proxies, surgical consents, and authorization for medical treatment of minors.
- [Professional License Notarization: Verifying Your Credentials for International Use](https://minutenotary.ca/blog/professional-license-notarization): Learn how to get your professional licenses, certifications, and credentials notarized for use in other provinces or countries. Complete guide for doctors, engineers, nurses, and other professionals.
- [Travel Consent Letter for Children: Complete 2026 Guide](https://minutenotary.ca/blog/travel-consent-letter-guide): Everything parents need to know about travel consent letters when children travel with one parent, grandparents, or guardians. Avoid border issues with proper documentation.
- [Academic Credentials Certification: Getting Your Degrees Notarized for International Use](https://minutenotary.ca/blog/academic-credentials-certification): Complete guide to notarizing academic credentials for international education, employment, and immigration. Learn the process for degrees, diplomas, transcripts, and certificates.
- [Certified Copies vs. Notarized Copies: What's the Difference?](https://minutenotary.ca/blog/certified-copies-vs-notarized): Confused about certified copies and notarized copies? Learn the key differences and when you need each type for immigration, education, and legal purposes.
- [How to Prepare for Your Notary Appointment: Complete Checklist and Tips](https://minutenotary.ca/blog/notary-appointment-preparation): Maximize your notary appointment efficiency with our complete preparation guide. Learn what to bring, common mistakes to avoid, and how to ensure your documents are processed correctly the first time.
- [Remote Online Notarization in Ontario: 2026 Guide](https://minutenotary.ca/blog/remote-online-notarization-ontario): Remote commissioning of affidavits and statutory declarations is permanent and fully digital in Ontario. Learn what can be notarized online, what still has to be done in person, and how Minute Notary's virtual service works.
- [Immigration Documents Checklist: What Needs to Be Notarized?](https://minutenotary.ca/blog/immigration-documents-checklist): Complete checklist of documents you'll need for Canadian immigration applications. Know exactly what needs notarization vs. certification.
- [Power of Attorney in Ontario: What You Need to Know](https://minutenotary.ca/blog/power-of-attorney-guide): Understand the different types of Power of Attorney in Ontario, when you need one, and how notary services can help you get it done properly.
- [Affidavit vs. Statutory Declaration: Which One Do You Need?](https://minutenotary.ca/blog/affidavit-vs-statutory-declaration): Understand the differences between affidavits and statutory declarations, when each is required, and how to get them properly notarized.
- [7 Common Notary Mistakes That Can Delay Your Application](https://minutenotary.ca/blog/common-notary-mistakes): Avoid these frequent errors when getting documents notarized. Save time and prevent rejections for your immigration, legal, or business applications.
- [Sending Documents Overseas? Here's What You Need to Know](https://minutenotary.ca/blog/notarize-documents-for-overseas): Complete guide to preparing documents for international use. Learn about authentication, apostille, and country-specific requirements.
- [Name Change Documents: What You Need Notarized](https://minutenotary.ca/blog/name-change-documents): Changing your name after marriage, divorce, or personal choice? Learn which documents need notarization and how to update your records properly.
- [Real Estate Transactions: What a Notary Public Can (and Can't) Do](https://minutenotary.ca/blog/real-estate-notary-services): Understand the role of Notary Public in Ontario real estate. Learn which documents need notarization and when you need a lawyer instead.
- [Why Was My Notarized Document Rejected? Common Issues and Fixes](https://minutenotary.ca/blog/why-notarized-documents-rejected): Frustrated by document rejections? Learn the most common reasons notarized documents get rejected and how to fix them quickly.

## Contact

- Notary: Duong Quan Nguyen, Notary Public (Province of Ontario) & Commissioner for Taking Affidavits
- Phone: (613) 434-5555
- Email: info@minutenotary.ca
- Office: 8056 Jeanne d\'Arc Boulevard North, Ottawa, Ontario K1E 1W8, Canada
- Online service area: Ontario, Canada (federal documents: Canada-wide)
- Languages: English