Corporate Document Notarization: A Complete Guide for Businesses | Minute Notary Blog | Minute Notary
Business
January 30, 20257 min read
Corporate Document Notarization: A Complete Guide for Businesses
Everything businesses need to know about notarizing corporate documents. From board resolutions to shareholder agreements, learn when and why corporate documents need notarization.
MN
Minutes Notary
Notary Public • Ottawa, ON
Why Businesses Need Notary Services
In the corporate world, notarized documents carry additional legal weight and credibility. Whether you're a startup, small business, or large corporation, there are many situations where notarization is required or beneficial.
This guide covers the most common corporate documents that need notarization and explains the process.
Types of Corporate Documents We Notarize
1. Corporate Resolutions
A corporate resolution is a formal document recording decisions made by a company's board of directors or shareholders.
When notarization is needed:
Opening business bank accounts
Authorizing signatories
Major business transactions
Real estate purchases
Loan applications
What we notarize:
Director's resolutions
Shareholder resolutions
Banking resolutions
Authorization resolutions
2. Articles of Incorporation
While the original articles filed with the government don't need notarization, certified copies are often required for:
Note: We certify that a copy matches an original. For some purposes (like filing with government), you may need the original or a government-certified copy.
Common Business Notarization Mistakes
❌ Signing Before the Appointment
All signatures must be made in the notary's presence. Pre-signed documents cannot be notarized.
❌ Wrong Person Signing
The person signing must have documented authority. Bring proof of authority (resolution, Power of Attorney, officer appointment).
❌ Missing Identification
Every signer needs valid government-issued photo ID. Corporate IDs are not sufficient.
❌ Incomplete Documents
Fill in all blanks before signing. Notarized documents with blanks may be questioned.
❌ Not Getting Enough Copies
Consider how many notarized originals you need. Some institutions require original notarized documents, not photocopies.
Learn when contract notarization is required or beneficial for your business. Understand the legal advantages and process of notarizing agreements and contracts.
