Open daily: 8:00 AM - 8:00 PM
Notary service by appointment
$24.95 + HST10-15 minutesBy appointment
Bring the original to an in-person office or mobile appointment. An Ontario Notary Public compares it with the copy, then signs and seals the certification. Confirm the receiving body accepts a certified copy.
This service must be completed in person. You can book a mobile visit online and have the notary come to your home, hospital, care residence, or office in the Ottawa area. Office appointments are still available by phone.
Quick answer
Certified Copies must be handled in person — it cannot be completed over an online video appointment. The rate is $24.95 per seal + HST. You can book a mobile visit online; a $60 travel fee is charged once per trip, or call (613) 434-5555 for an office appointment. Most appointments take 10-15 minutes.
A certified true copy is a photocopy that a Notary Public has compared with the original document shown at a physical appointment. The notary then adds a certification statement, signature, date, and seal. The certification confirms that the copy matches the original presented; it does not confirm the original's validity or require a receiving body to accept it. Follow the receiving organization's current instructions for acceptable certifiers, wording, page treatment, and any authentication or apostille step.
Related services you may need: Notarizing Signatures, Statutory Declarations, Affidavits
Why it matters
A receiving organization may ask for a certified true copy when it needs confirmation that a photocopy matches an original. Requirements differ by program and receiver. Check the current instructions before booking, and bring them with the original so the certification can use any required wording.
Straightforward process. Most appointments completed in minutes once we're face to face.
Book an in-person Ottawa office or mobile appointment and bring every original document that must be copied.
Present valid government-issued photo ID. The notary verifies your identity and compares each requested copy with the original document shown.
We make high-quality photocopies of your original documents using our professional equipment. You keep your originals.
The Notary Public affixes their official seal, signature, and certification statement to each copy, declaring it a true copy of the original.
Receive your certified copies immediately. The entire process typically takes only 10-15 minutes.
What to bring
Please ensure you have the following items when you visit.
Quick tips to make your appointment go smoothly.
We must see and copy your original documents. Photocopies of photocopies cannot be certified. If you only have copies, contact the issuing authority for originals.
Check how many copies each receiving body asks for. Each copy is $24.95 per seal plus HST and can be handled in the same physical appointment when every original is present.
For documents going abroad, confirm the document, destination, and receiving body requirements first. Some destinations require an apostille or other authentication, while others do not accept notarized copies.
We can certify copies of documents in any language. If a translation is required, we can also notarize the translator's declaration.
Is This For You?
This service is commonly needed by the following groups.
Use a certified copy when the relevant IRCC program checklist asks for one, and follow that checklist’s certifier and wording requirements.
Use certified copies of transcripts, diplomas, or academic records when the school or credential evaluator’s current instructions ask for them.
Follow the licensing body’s current instructions when it asks for certified credentials, certificates, or training records.
Confirm whether an employer or screening provider accepts or requests certified copies before booking.
Use a certified copy only when the court, lawyer, or applicable procedure asks for one and follow its format requirements.
Transparent pricing
The price you see is what you pay at the counter. HST applies. If more than one person is signing, an additional signer fee also applies.
Mobile visits are paid online: HST plus a small card processing fee, shown in full before you pay. The travel fee is charged once per trip, not per document.
First stamp / seal
Per document
Each additional stamp / seal
Each additional stamp
Ready when you are. Same-day slots available 7 days a week.
The certification confirms that the copy matches the original shown to the notary. Acceptance and any authentication or apostille requirement are decided by the receiving body.
FAQs
If your question is not here, .
Practical guides written for the same kinds of clients we see in person. Free to read, no signup.
Notarial copy vs certified copy explained for Ottawa clients — three near-synonyms, three slightly different documents, and how to know which one IRCC, embassies, and Ontario receivers want.
Confused about certified copies and notarized copies? Learn the key differences and when you need each type for immigration, education, and legal purposes.
Understand the difference between apostille and notarization for international documents. Learn which one you need and how to get documents authenticated for use abroad.
Complete guide to notarizing academic credentials for international education, employment, and immigration. Learn the process for degrees, diplomas, transcripts, and certificates.
Complete guide to preparing documents for international use. Learn about authentication, apostille, and country-specific requirements.
Witnessing and authenticating signatures on important documents such as contracts, agreements, and legal papers.
Swearing or affirming statements of fact for name changes, lost documents, relationship status, and more.
Sworn written statements used in court proceedings, immigration applications, and other legal matters.
Book today
$24.95 per seal + HST. 10-15 minutes. Book a mobile visit online; the $60 travel fee is charged once per trip, or call for an office appointment.
Certified Copies
$24.95 + HST · +$60 travel / trip