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Need official copies of important documents? Our certified true copy service provides legally recognized verification that your copies are authentic reproductions of the originals. Accepted by IRCC, universities, employers, and government agencies worldwide.
About This Service
A certified true copy is a photocopy of an original document that has been officially certified by a Notary Public as being a true, accurate, and complete copy of the original document. This certification process involves the notary examining the original document, making a photocopy, and then affixing their official signature, seal, and a certification statement confirming the copy's authenticity. In Ontario, certified true copies from a Notary Public carry legal weight and are widely accepted by Immigration, Refugees and Citizenship Canada (IRCC), educational institutions, professional licensing bodies, employers, courts, and government agencies both domestically and internationally. Unlike simple photocopies, certified copies serve as legally acceptable substitutes when original documents cannot be submitted.
Related services you may need: Notarizing Signatures, Statutory Declarations, Affidavits
Why It Matters
Many organizations and government agencies require certified true copies rather than simple photocopies to prevent fraud and verify document authenticity. Immigration, Refugees and Citizenship Canada (IRCC) specifically requires certified copies for visa, work permit, study permit, and permanent residency applications. Universities and professional licensing bodies need certified transcripts and credentials. Employers conducting background checks require certified copies of educational and professional documents. Unlike regular photocopies, certified true copies carry legal weight because a Notary Public has verified the copy matches the original exactly. This verification protects both you and the receiving organization from document fraud.
Simple Process
Our straightforward process ensures you get your documents notarized quickly and correctly.
Visit our Ottawa office with your original documents. We accept walk-ins during business hours, or you can book an appointment for faster service.
Present your valid government-issued photo ID. The notary will verify your identity and examine the original documents for authenticity.
We make high-quality photocopies of your original documents using our professional equipment. You keep your originals.
The Notary Public affixes their official seal, signature, and certification statement to each copy, declaring it a true copy of the original.
Receive your certified copies immediately. The entire process typically takes only 10-15 minutes.
Before Your Visit
Please ensure you have the following items when you visit.
Helpful Advice
Follow these tips to ensure a smooth and efficient notarization experience.
We must see and copy your original documents. Photocopies of photocopies cannot be certified. If you only have copies, contact the issuing authority for originals.
Need copies for multiple applications? Get them all certified at once to save time and money. Additional copies of the same document are discounted.
For documents going abroad, ask about apostille and authentication requirements. Some countries require additional steps beyond notarization.
We can certify copies of documents in any language. If a translation is required, we can also notarize the translator's declaration.
Is This For You?
This service is commonly needed by the following groups.
IRCC requires certified copies of passports, birth certificates, marriage certificates, educational credentials, and police clearances for visa, PR, and citizenship applications.
Universities, colleges, and scholarship programs require certified copies of transcripts, diplomas, and academic records for admissions and credential verification.
Professional licensing bodies and regulatory colleges require certified copies of credentials, certifications, and training documents for registration.
Employers conducting background checks often require certified copies of educational qualifications, professional certifications, and identification documents.
Courts, lawyers, and legal proceedings may require certified copies of contracts, agreements, wills, and other legal documents.
Transparent Pricing
Clear, upfront pricing with no hidden fees.
First certified copy
Per document
Additional copies (same document)
Each additional
Bulk certification (5+ documents)
Discounted rates
Rush/Priority service
If queue is long
In Ontario, Notaries Public are appointed under the Notaries Act by the Attorney General. Certified true copies made by our office are legally recognized documents that can be used in place of originals where accepted. For certain uses, additional authentication or apostille may be required.
Common Questions
Explore More
Witnessing and authenticating signatures on important documents such as contracts, agreements, and legal papers.
Swearing or affirming statements of fact for name changes, lost documents, relationship status, and more.
Sworn written statements used in court proceedings, immigration applications, and other legal matters.
Book your certified copies appointment today. Walk-ins are welcome during business hours.