Notary service by appointment
Certified True Copies
Bring the original to an in-person office or mobile appointment. An Ontario Notary Public compares it with the copy, then signs and seals the certification. Confirm the receiving body accepts a certified copy.
This service must be completed in person. You can book a mobile visit online and have the notary come to your home, hospital, care residence, or office in the Ottawa area. Office appointments are still available by phone.
- Posted price
- $24.95 + HST
- Appointment length
- 10-15 minutes
- Where
- By appointment
If more than one person is signing, an additional signer fee also applies.
Quick answer
Certified Copies must be handled in person — it cannot be completed over an online video appointment. The rate is $24.95 per seal + HST. You can book a mobile visit online; a $60 travel fee is charged once per trip, or call (613) 434-5555 for an office appointment. Most appointments take 10-15 minutes.
Written by Kai Mai, Content Editor, Minute Notary. General information, not legal advice.
- Posted price
- $24.95 + HST
- Appointment length
- 10-15 minutes
- Where
- By appointment
- Hours
- 7 days a week, 8:00 AM - 8:00 PM
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What is certified true copies?
A certified true copy is a photocopy that a Notary Public has compared with the original document shown at a physical appointment.
The notary then adds a certification statement, signature, date, and seal. The certification confirms that the copy matches the original presented; it does not confirm the original's validity or require a receiving body to accept it. Follow the receiving organization's current instructions for acceptable certifiers, wording, page treatment, and any authentication or apostille step.
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Why it matters
Why Do You Need Certified True Copies?
A receiving organization may ask for a certified true copy when it needs confirmation that a photocopy matches an original.
Requirements differ by program and receiver. Check the current instructions before booking, and bring them with the original so the certification can use any required wording.
What to bring
Requirements to bring with you
Please ensure you have the following items when you visit.
- 01Original document (we make the copy for you)
- 02Valid government-issued photo ID (passport, driver's license, or Ontario Photo Card)
- 03Be present in person for identity verification
- 04Documents must be in good condition and legible
How to get certified copies notarized
Straightforward process. Most appointments completed in minutes once we're face to face.
- 1
Bring Your Original Documents
Book an in-person Ottawa office or mobile appointment and bring every original document that must be copied.
- 2
Identity Verification
Present valid government-issued photo ID. The notary verifies your identity and compares each requested copy with the original document shown.
- 3
Document Copying
We make high-quality photocopies of your original documents using our professional equipment. You keep your originals.
- 4
Certification & Sealing
The Notary Public affixes their official seal, signature, and certification statement to each copy, declaring it a true copy of the original.
- 5
Receive Your Certified Copies
Receive your certified copies immediately. The entire process typically takes only 10-15 minutes.
What's Included
- Official Ontario Notary Public seal and signature
- Ontario Notary Public certification statement
- In-person office or mobile appointments
- Flat $24.95 per seal plus HST
- Prepared to the receiving checklist where provided
- Foreign-use requirements confirmed by the client
- Certification of foreign language documents
- Corporate and business documents accepted
Common Uses
- Immigration applications (IRCC, work permits, study permits, PR)
- Educational transcripts, diplomas, and degrees
- Professional licenses and trade certifications
- Passport and travel document copies
- Birth, marriage, and death certificates
- Employment and background check documents
- Legal proceedings and court submissions
- Real estate and property documents
Is This For You?
Who Needs This Service
This service is commonly needed by the following groups.
- 01
Immigration Applicants
Use a certified copy when the relevant IRCC program checklist asks for one, and follow that checklist’s certifier and wording requirements.
- 02
Students & Graduates
Use certified copies of transcripts, diplomas, or academic records when the school or credential evaluator’s current instructions ask for them.
- 03
Professionals & Tradespeople
Follow the licensing body’s current instructions when it asks for certified credentials, certificates, or training records.
- 04
Job Seekers
Confirm whether an employer or screening provider accepts or requests certified copies before booking.
- 05
Legal Matters
Use a certified copy only when the court, lawyer, or applicable procedure asks for one and follow its format requirements.
Pro tips before your visit
Quick tips to make your appointment go smoothly.
- 01
Bring Originals Only
We must see and copy your original documents. Photocopies of photocopies cannot be certified. If you only have copies, contact the issuing authority for originals.
- 02
Plan for Multiple Copies
Check how many copies each receiving body asks for. Each copy is $24.95 per seal plus HST and can be handled in the same physical appointment when every original is present.
- 03
International Use
For documents going abroad, confirm the document, destination, and receiving body requirements first. Some destinations require an apostille or other authentication, while others do not accept notarized copies.
- 04
Foreign Language Documents
We can certify copies of documents in any language. If a translation is required, we can also notarize the translator's declaration.
Where it gets done
Certified Copies: where and how it gets done
Certified Copies is handled by an Ontario Notary Public and Commissioner for Taking Affidavits. Here is where it gets done.
See all notary services in Ottawa
Hours. Open 7 days a week, 8:00 AM - 8:00 PM, including Saturday and Sunday.
Office
8056 Jeanne d'Arc Boulevard North, Ottawa, Ontario. Walk in by appointment; same-day slots most days.
Mobile visits
A notary comes to your home, hospital, care residence or office across the Ottawa area for one travel fee per trip.
In person
This document is completed in person, at the office or on a mobile visit. It is not available over a video appointment.
Transparent pricing
$24.95 + HST. Every fee shown before you pay.
The price you see is what you pay at the counter. HST applies. If more than one person is signing, an additional signer fee also applies.
Mobile visits are paid online: HST plus a small card processing fee, shown in full before you pay. The travel fee is charged once per trip, not per document.
See the full price breakdown, HST and card fee includedPricing details
- $24.95 + HST
First stamp / seal
Per document
- $24.95 + HST
Each additional stamp / seal
Each additional stamp
Ready when you are. Same-day slots available 7 days a week.
The certification confirms that the copy matches the original shown to the notary. Acceptance and any authentication or apostille requirement are decided by the receiving body.
FAQs
Common questions about certified copies
If your question is not here, .
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Book today
Ready to book your certified copies?
$24.95 per seal + HST. 10-15 minutes. Book a mobile visit online; the $60 travel fee is charged once per trip, or call for an office appointment.
Certified Copies
$24.95 + HST · +$60 travel / trip