Open daily: 8:00 AM - 8:00 PM
Notary service by appointment
$19.90 + HST10-15 minutesBy appointment
Need official copies of important documents? Our certified true copy service provides legally recognized verification that your copies are authentic reproductions of the originals. Accepted by IRCC, universities, employers, and government agencies worldwide.
In-person appointment only.This document can't be notarized over an online appointment. Call us to book an in-person visit.
Quick answer
Certified Copies must be notarized in person — it cannot be completed over an online appointment. The flat rate is $19.90 + HST and most appointments take 10-15 minutes. Call (613) 434-5555 to book.
A certified true copy is a photocopy of an original document that has been officially certified by a Notary Public as being a true, accurate, and complete copy of the original document. This certification process involves the notary examining the original document, making a photocopy, and then affixing their official signature, seal, and a certification statement confirming the copy's authenticity. In Ontario, certified true copies from a Notary Public carry legal weight and are widely accepted by Immigration, Refugees and Citizenship Canada (IRCC), educational institutions, professional licensing bodies, employers, courts, and government agencies both domestically and internationally. Unlike simple photocopies, certified copies serve as legally acceptable substitutes when original documents cannot be submitted.
Related services you may need: Digital Certified Copies, Notarizing Signatures, Statutory Declarations
Why it matters
Many organizations and government agencies require certified true copies rather than simple photocopies to prevent fraud and verify document authenticity. Immigration, Refugees and Citizenship Canada (IRCC) specifically requires certified copies for visa, work permit, study permit, and permanent residency applications. Universities and professional licensing bodies need certified transcripts and credentials. Employers conducting background checks require certified copies of educational and professional documents. Unlike regular photocopies, certified true copies carry legal weight because a Notary Public has verified the copy matches the original exactly. This verification protects both you and the receiving organization from document fraud.
Straightforward process. Most appointments completed in minutes once we're face to face.
Visit our Ottawa office with your original documents. Book an appointment online or call to confirm same-day availability.
Present your valid government-issued photo ID. The notary will verify your identity and examine the original documents for authenticity.
We make high-quality photocopies of your original documents using our professional equipment. You keep your originals.
The Notary Public affixes their official seal, signature, and certification statement to each copy, declaring it a true copy of the original.
Receive your certified copies immediately. The entire process typically takes only 10-15 minutes.
What to bring
Please ensure you have the following items when you visit.
Quick tips to make your appointment go smoothly.
We must see and copy your original documents. Photocopies of photocopies cannot be certified. If you only have copies, contact the issuing authority for originals.
Need copies for multiple applications? Get them all certified at once to save time. Each copy is the same flat $19.90 per stamp, so you can certify everything in one visit.
For documents going abroad, ask about apostille and authentication requirements. Some countries require additional steps beyond notarization.
We can certify copies of documents in any language. If a translation is required, we can also notarize the translator's declaration.
Is This For You?
This service is commonly needed by the following groups.
IRCC requires certified copies of passports, birth certificates, marriage certificates, educational credentials, and police clearances for visa, PR, and citizenship applications.
Universities, colleges, and scholarship programs require certified copies of transcripts, diplomas, and academic records for admissions and credential verification.
Professional licensing bodies and regulatory colleges require certified copies of credentials, certifications, and training documents for registration.
Employers conducting background checks often require certified copies of educational qualifications, professional certifications, and identification documents.
Courts, lawyers, and legal proceedings may require certified copies of contracts, agreements, wills, and other legal documents.
Transparent pricing
The price you see is what you pay at the counter. HST applies.
First stamp / seal
Per document
Each additional stamp / seal
Each additional stamp
Ready when you are. Same-day slots available most weekdays.
In Ontario, certified true copies made by our office are legally recognized documents that can be used in place of originals where accepted. For certain uses, additional authentication or apostille may be required.
FAQs
If your question is not here, .
Practical guides written for the same kinds of clients we see in person. Free to read, no signup.
Confused about certified copies and notarized copies? Learn the key differences and when you need each type for immigration, education, and legal purposes.
Understand the difference between apostille and notarization for international documents. Learn which one you need and how to get documents authenticated for use abroad.
Complete guide to notarizing academic credentials for international education, employment, and immigration. Learn the process for degrees, diplomas, transcripts, and certificates.
Complete guide to preparing documents for international use. Learn about authentication, apostille, and country-specific requirements.
Certify documents that were issued electronically — online bank statements, CRA notices, eCOPR, and digital transcripts — over a secure video appointment.
Witnessing and authenticating signatures on important documents such as contracts, agreements, and legal papers.
Swearing or affirming statements of fact for name changes, lost documents, relationship status, and more.
Book today
$19.90 + HST. 10-15 minutes. In-person appointment required. Call to book a time.
Certified Copies
$19.90 + HST · 10-15 minutes