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Vehicle Transfer Documents

ServiceOntario asks for the sworn statement already commissioned before it processes a family gift or another exempt used-vehicle transfer. We commission Form 1157E (family gift) and Form 1155E (the other exempt transfers) over secure video anywhere in Ontario, or in person in Ottawa: $24.95 per seal plus HST, and two deponents means two seals.

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Posted price
$24.95 + HST
Appointment length
5-15 minutes
Where
Online or by appointment

If more than one person is signing, an additional signer fee also applies.

Quick answer

Written by Kai Mai, Content Editor, Minute Notary. General information, not legal advice.

Vehicle Transfer can be commissioned online over a secure video appointment with an Ontario Notary Public under O. Reg. 431/20, or handled in person in Ottawa. The flat rate is $24.95 + HST and most appointments take 5-15 minutes.

Posted price
$24.95 + HST
Appointment length
5-15 minutes
Where
Online or by appointment
Hours
7 days a week, 8:00 AM - 8:00 PM

Also searched as: used vehicle transfer OntarioServiceOntario sworn statementServiceOntario vehicle transferServiceOntario Form 1157Evehicle transfer notary Ottawafamily gift vehicle sworn statementForm 1157E OttawaForm 1157E downloadForm 1155E used vehicle transfergift a car to a family member Ontariotransfer car to family member Ontario tax freeRIN letter notarylost vehicle ownership affidavitnotary public Ottawa

What is vehicle transfer documents?

Transferring a vehicle in Ontario often comes with a sworn document attached.

The most common is the Sworn Statement for a Family Gift of a Used Motor Vehicle (Form 1157E), which lets eligible family members transfer a vehicle without paying retail sales tax — but only if the statement is sworn before a notary public or commissioner of oaths. Other transfers need a sworn statement for the transfer of a used vehicle (for estate or matrimonial situations), a Registrant Identification Number (RIN) letter for corporate vehicles, or an affidavit for a lost or stolen ownership. As an Ontario Notary Public, we verify your identity, administer the oath or affirmation, witness your signature, and apply our seal so ServiceOntario accepts the document. We commission the sworn statement; we do not complete the registration itself, which you take to a ServiceOntario centre.

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How to get vehicle transfer notarized

Straightforward process. Most appointments completed in minutes once we're face to face.

  1. 1

    Bring the Unsigned Form

    Complete the vehicle transfer form or sworn statement but do not sign it yet. Book online or call — same-day slots are usually available.

  2. 2

    Identity Verification

    Present your valid government-issued photo ID. The notary verifies your identity before administering the oath.

  3. 3

    Review the Statement

    Read through the sworn statement and confirm every fact is true — including the family relationship for a gift transfer.

  4. 4

    Oath & Signature

    You swear or affirm the statement is true and sign it in front of the notary. Making a false sworn statement is a criminal offence.

  5. 5

    Seal & Submit to ServiceOntario

    The notary completes the jurat, signs, and applies the seal. You take the sworn document to a ServiceOntario centre to finish the registration.

What to bring

Requirements to bring with you

Please ensure you have the following items when you visit.

Get the form

Download the official form

These forms are published by the government that issues them, and that is where these links go — never a copy of ours. Always download a fresh one: an out-of-date revision can be turned away at the counter. Complete it, but leave it unsigned until the appointment.

  • 1157ESworn Statement for a Family Gift of a Used Motor Vehicle in the Province of Ontario

    Ontario Ministry of Finance · revision 2022/10

    The family gift form. It is sworn by the donor and the recipient together — the form reads "We … MAKE OATH AND SAY" and carries a signature line for each of them.

    Download the official PDF (1157E)Form page (1157E)Fill it in online (1157E)
  • 1155ESworn Statement for the Transfer of a Used Motor Vehicle in the Province of Ontario

    Ontario Ministry of Finance · revision 2014/06

    The non-gift transfer: a spousal or former-spousal settlement under the Family Law Act, an estate, a court order, or a corporation and its shareholders. Like the gift form, it is sworn by both parties and carries a signature line for each.

    Download the official PDF (1155E)Form page (1155E)Fill it in online (1155E)
  1. 01The vehicle transfer form or sworn statement (e.g., Form 1157E), filled in but UNSIGNED
  2. 02Valid government-issued photo ID (passport, driver's license, or Ontario Photo Card)
  3. 03Details of the vehicle and the parties to the transfer
  4. 04For a family gift: confirmation of the qualifying family relationship
  5. 05For a family gift: both the donor and the recipient — Form 1157E is sworn by the two of them together
  6. 06For a family gift: confirmation the same vehicle has not already been gifted tax-exempt in the last 12 months

Why it matters

Why Do Vehicle Transfers Need a Notary?

ServiceOntario relies on sworn statements to prevent tax avoidance and fraud in vehicle transfers.

A family gift of a used vehicle can be exempt from retail sales tax, but only when the Sworn Statement for a Family Gift of a Used Motor Vehicle is sworn before a notary public or commissioner of oaths — without that, the exemption is not granted. The same applies to transfers tied to estates or separations, corporate RIN letters, and affidavits for a lost ownership: the sworn-and-sealed statement is what lets ServiceOntario process the change with confidence that the facts were declared under oath, with criminal consequences for a false statement. It is a quick step, but skipping it means the transfer stalls at the counter.

Official guidance

Check the rules at the source

The claims on this page follow the published federal and Ontario guidance below. Rules change; the receiving authority always has the final say.

What's Included

  • Family gift sworn statement (Form 1157E) commissioned
  • Used vehicle transfer sworn statements
  • RIN letters for corporate vehicles
  • Lost or stolen ownership affidavits
  • Oath or affirmation administered
  • Official Ontario Notary Public seal applied
  • Same-day service available

Common Uses

  • Family gift of a used vehicle (Form 1157E)
  • Used vehicle transfer for estate or matrimonial situations
  • RIN letters for corporate vehicle registration
  • Affidavit for lost or stolen vehicle ownership
  • Sworn statements for boats and trailers
  • Bill of sale witnessing for private vehicle sales

Pro tips before your visit

Quick tips to make your appointment go smoothly.

  • Don't Sign Beforehand

    Bring the form unsigned. The sworn statement has to be signed in front of the notary after you swear it is true.

  • Check the Family Relationship

    The gift exemption only covers specific family relationships. Confirm yours qualifies before your visit so the statement is accurate.

  • Fill In the Details First

    Complete the vehicle and party details on the form before you arrive. We administer the oath and seal — we do not fill in the transfer details for you.

  • Registration Is Separate

    We commission the sworn statement; the actual registration is done at a ServiceOntario centre. Bring the sealed document there to finish.

Is This For You?

Who Needs This Service

This service is commonly needed by the following groups.

  1. 01

    Families Gifting a Vehicle

    A family gift of a used vehicle needs a sworn statement (Form 1157E) to qualify for the retail sales tax exemption.

  2. 02

    Estates & Executors

    Transferring a vehicle from an estate or after a separation often requires a sworn statement before ServiceOntario will register it.

  3. 03

    Business Vehicle Owners

    Corporate vehicle registrations may need a RIN (Registrant Identification Number) letter sworn before a notary.

  4. 04

    Owners of Lost Ownership Documents

    When a vehicle ownership permit is lost or stolen, an affidavit may be required to support a replacement and transfer.

  5. 05

    Private Buyers & Sellers

    Private sales of vehicles, boats, and trailers sometimes need a witnessed bill of sale or sworn statement for registration.

Transparent pricing

$24.95 + HST. Every fee shown before you pay.

The price you see is what you pay at the counter. HST applies. If more than one person is signing, an additional signer fee also applies.

Booking online instead? Online appointments add HST plus a small card processing fee, shown in full before you pay.

See the full price breakdown, HST and card fee included

Pricing details

  • First stamp / seal

    Per document

    $24.95

  • Each additional stamp / seal

    Each additional stamp

    $24.95

  • Family gift statement (Form 1157E) — donor and recipient

    Two people swear one form, so it is two stamps — plus HST

    $49.90

Ready when you are. Same-day slots available 7 days a week.

Book online

We commission and seal the sworn statement or affidavit; we do not complete the vehicle registration itself, which is done at a ServiceOntario centre. We do not provide legal or tax advice — confirm your eligibility for any tax exemption with ServiceOntario or the Ministry of Finance.

Where it gets done

Vehicle Transfer: where and how it gets done

Vehicle Transfer is handled by an Ontario Notary Public and Commissioner for Taking Affidavits. Here is where it gets done.

See all notary services in Ottawa

Office
8056 Jeanne d'Arc Boulevard North, Ottawa, Ontario. Walk in by appointment; same-day slots most days.
Mobile visits
A notary comes to your home, hospital, care residence or office across the Ottawa area for one travel fee per trip.
Online
Affidavits and statutory declarations that qualify under O. Reg. 431/20 are commissioned over secure video from anywhere in Ontario. Certified copies and signature witnessing stay in person.
Hours
Open 7 days a week, 8:00 AM - 8:00 PM, including Saturday and Sunday.

FAQs

Common questions about vehicle transfer

If your question is not here, .

Read more on the blog

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  1. 0117 min read

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$24.95 + HST. 5-15 minutes. Book online, with same-day slots available 7 days a week.

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Vehicle Transfer

$24.95 + HST · 5-15 minutes

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