RIN Letter for a Corporate Vehicle: Notarize the Sworn Statement Online in Ontario
Need a notarized RIN letter for a corporate vehicle in Ontario? Swear the statement online by video. How it works, what to bring, and the flat $19.90 price.
Last updated: June 23, 2026
RIN Letter for a Corporate Vehicle: Notarize the Sworn Statement Online in Ontario
Quick answer: A RIN (Registrant Identification Number) letter for a corporate vehicle is a signed, often sworn statement a business provides to ServiceOntario in connection with a vehicle registered under the company's RIN. The authorized signing officer can swear it before an Ontario notary public online, by secure video — show valid photo ID, swear the statement, and sign while the notary watches. It costs a flat $19.90 per stamp plus HST. Because vehicle registration and the RIN are Ontario matters, this applies to Ontario corporate vehicles.
If your business registers or transfers vehicles in Ontario, you may be asked for a RIN letter — a sworn statement tied to the company's Registrant Identification Number. It is a niche document, but the notary step is straightforward: the right person at the company swears the statement, and a notary commissions it. For Ontario corporate vehicles, that swearing can be done online over video, without a trip to the office.
This short guide explains what a RIN letter is, how to notarize it online, what to bring, and where the notary's role ends. If your letter is ready, you can book online or call (613) 434-5555. For the wider picture, see our guide to online and virtual notary services.
Key Takeaways
| Decision point | What to check | Why it matters |
|---|---|---|
| Province | The vehicle is registered in Ontario | The RIN and these forms are Ontario matters. |
| Who signs | An authorized officer of the corporation | They must have authority to act for the business. |
| Identification | Valid government photo ID | Required on camera. |
| Contents | What ServiceOntario asks the letter to state | The notary commissions; ServiceOntario sets the content. |
| Price | Flat $19.90 per stamp plus HST | Same online or in person. |
What a Notary Can and Cannot Do
What a notary can and cannot do: A notary public in Ontario administers the oath and witnesses the signature, then commissions the sworn statement. A notary does not decide whether your letter meets ServiceOntario's requirements, confirm your internal corporate authority, or complete the vehicle registration. Those are set by ServiceOntario and the company.
Minute Notary commissions corporate sworn statements as an Ontario notary public, including by video under O. Reg. 431/20, made under the Commissioners for Taking Affidavits Act.
How to Notarize a RIN Letter Online — Step by Step
- Prepare the letter, unsigned. Complete the RIN letter with the corporation's and vehicle's details, but leave the signature and oath for the appointment.
- Confirm who will sign. It should be an officer or representative with authority to act for the company.
- Book the service and a time. Choose vehicle transfer when you book online. Slots run on Ottawa time (America/Toronto).
- Join the video call and verify identity. The signing officer holds up valid government photo ID.
- Swear and sign. The officer swears the statement is true and signs while the notary watches.
- The notary commissions it. The notary completes the jurat and applies their seal.
- Submit to ServiceOntario. Take the commissioned letter to ServiceOntario with the rest of your vehicle paperwork.
What to Bring to Your Online Appointment
| Item | Why you need it |
|---|---|
| The completed RIN letter, unsigned | You swear and sign in front of the notary. |
| Valid government photo ID | Required on camera. |
| The corporation's details | To confirm the letter matches the business and vehicle. |
| Proof you are authorized to sign | The notary witnesses; the company is responsible for authority. |
| A payment method | The flat fee plus HST is taken before release. |
Booking note: If more than one officer must swear, each can join the same video call with their own ID. Call (613) 434-5555 if you are unsure which document you need.
Available Online Across Ontario
Because the swearing is by video, the signing officer can join from anywhere in Ontario — Toronto, Ottawa, Mississauga, Hamilton, London, Kitchener–Waterloo, Windsor, Kingston, Sudbury, and beyond — while the vehicle stays registered in Ontario. If the vehicle is registered in another province, that province's registry and rules apply instead.
Common Mistakes to Avoid
- Signing before the appointment. The officer must swear and sign in front of the notary.
- The wrong person signing. The signer must have authority to act for the corporation.
- An incomplete letter. Complete the corporate and vehicle details before the call.
- Assuming the notary checks ServiceOntario requirements. Confirm the content with ServiceOntario first.
- Expired ID. Valid government photo ID is required on camera.
When a Corporate Vehicle Needs a Sworn Statement
A RIN letter comes up in a handful of business situations. The exact requirement is set by ServiceOntario, but the common threads are confirming who has authority over a company-registered vehicle and attesting to facts about it. You may be asked for one when:
- A corporation registers or re-registers a vehicle under its RIN and needs to confirm authority to do so.
- A company transfers a vehicle to or from the business and a sworn confirmation is required.
- A signing officer must attest to corporate details tied to the RIN for a ServiceOntario transaction.
- A dealer or fleet operator needs a sworn confirmation in connection with a RIN-registered vehicle.
In each case, the document itself comes from your records or ServiceOntario's requirement; the notary's job is to put the signing officer under oath and commission the statement.
Online or In Person — How to Decide
| Your situation | Best channel | Why |
|---|---|---|
| Officer has valid ID, Ontario corporate vehicle | Online by video | Fastest; sworn under O. Reg. 431/20. |
| Several officers must swear, in different cities | Online by video | Each joins the same call with their own ID. |
| Vehicle registered in another province | Use that province | Its registry and rules apply, not Ontario's. |
| No working camera or quiet space | In person | The notary must see and hear the signer clearly. |
Why Notarize the RIN Letter Online
For a busy business, the online route removes a trip and a wait. The authorized officer joins a short video call from the office or home, and if more than one officer needs to swear, they can join from different cities on the same call. Same-day slots are often available when a ServiceOntario deadline is close. The trade-offs are the usual ones: the signer needs a working camera, a quiet space, and valid photo ID, the vehicle must be Ontario-registered, and the letter must be complete. For the routine corporate vehicle sworn statement, it is usually the quickest path to a commissioned document.
A Quick Scenario
A small Ottawa company is moving a delivery van out of the business name. ServiceOntario asks for a sworn statement tied to the company's RIN. The director completes the letter, joins a fifteen-minute video appointment, holds up a driver's licence, swears the statement, and signs while the notary watches. The notary commissions it, and the director takes it to ServiceOntario with the rest of the transfer package the same week — no second trip to find a notary.
Pricing and Booking
| Service | Fee | Note |
|---|---|---|
| RIN letter sworn statement | $19.90 per stamp | Flat rate plus HST, online or in person |
| Each additional stamp / seal | $19.90 | Same flat rate, no bulk tiers |
Online appointments add HST plus a small card processing fee, shown in full before you pay. To book, choose vehicle transfer when you book online, or call (613) 434-5555.
Frequently Asked Questions
What is a RIN letter for a corporate vehicle?
A RIN (Registrant Identification Number) is the identifier ServiceOntario assigns to a business that registers vehicles in Ontario. A RIN letter is a signed, often sworn statement a corporation provides in connection with a corporate vehicle — for example to confirm authority to register, transfer, or deal with a vehicle tied to the company's RIN. A notary public can commission the sworn statement; ServiceOntario sets what the letter must contain.
Can I notarize a RIN letter online in Ontario?
Yes. The authorized signing officer can swear the statement before an Ontario notary public over a secure video appointment under O. Reg. 431/20. You show valid government photo ID, swear the statement on camera, and sign while the notary watches. The vehicle and the RIN are Ontario matters, so this applies to Ontario corporate vehicles. Confirm the current ServiceOntario requirement before booking.
Who signs the RIN letter for a company?
An officer or authorized representative of the corporation who has authority to act for the business signs and swears the statement. Bring valid government photo ID and be ready to confirm your role with the company. The notary verifies your identity and witnesses the signature; it does not verify your internal corporate authority, so make sure you are the right person to sign.
What do I need for the online appointment?
A device with a working camera and microphone, a stable internet connection, valid government photo ID, and the completed RIN letter, unsigned. Have the corporation's details and your authority to sign ready. You sign in front of the notary, so do not sign beforehand.
How much does it cost?
Minute Notary charges a flat $19.90 per stamp plus HST, the same online or in person. Online appointments add HST plus a small card processing fee, shown before you pay, and nothing is confirmed until payment succeeds.
How long does the appointment take?
Most RIN letter appointments take about ten to fifteen minutes once the letter is complete and the signing officer's ID is ready. If more than one officer must swear, allow a little more time. Having the corporate and vehicle details filled in and the letter unsigned is the fastest path.
Can more than one officer sign on the same call?
Yes. If your letter or ServiceOntario's requirement calls for more than one officer to swear, each can join the same secure video appointment — even from different cities — present their own valid government photo ID, and sign while the notary watches. Mention how many signers there are when you book.
Is the online appointment secure and private?
The appointment runs over a secure video connection, and the notary keeps a record of the act as required. Join from a private, quiet space and share the letter and ID only with the notary. Corporate documents can be sensitive, so treat them accordingly.
Final Recommendation
If your business needs a RIN letter for an Ontario corporate vehicle, confirm with ServiceOntario exactly what the sworn statement must say, make sure the right authorized officer will sign, and complete the letter before the appointment. Then book a short video call, have the officer's photo ID ready, and swear it online — no second trip. The notary makes the statement official; ServiceOntario decides what the letter requires and processes the transaction.
Book Your Appointment
Need to notarize a RIN letter for a corporate vehicle in Ontario? Minute Notary commissions the sworn statement by secure video — flat $19.90 per stamp plus HST.
- Book online: Request an appointment
- Call: (613) 434-5555
- Service page: Vehicle Transfer Documents
- Related guide: Vehicle transfer & gift affidavits online
- Hours: Monday to Friday, 9:00 AM to 5:00 PM (Ottawa time)
