Can I have documents commissioned online in Waterloo?

Yes. Residents of Waterloo can have many documents commissioned by an Ontario Notary Public over a secure video appointment under Ontario law (O. Reg. 431/20). This includes affidavits, statutory declarations, and travel consent letters prepared as statutory declarations. Certified true copies and witnessed signatures are NOT available online — those are in-person acts. The notary verifies your identity, administers the oath or declaration while you sign on camera, and applies the notarial seal during the call. You do not need to live in Waterloo: you can join from anywhere, in Ontario, elsewhere in Canada or abroad.

Which documents cannot be completed online?

Some documents are completed in person only — certified true copies of paper originals (the notary must inspect the original), and by our practice powers of attorney, wills, real estate documents, and documents headed for Apostille or authentication abroad. We are online-only in Waterloo, so for those you would need our Orléans office or mobile service near Ottawa if you can make the trip, or a notary or commissioner local to you.

What do I need for my online appointment?

You will need valid government-issued photo identification, the unsigned document, a device with a camera and microphone, and a stable internet connection. The notary will guide you through identity verification and signing during the call.

Can I get a same-day notary appointment from Waterloo?

Usually, yes. We are open every day from 8:00 AM - 8:00 PM, so same-day online appointments are generally available, including evenings and weekends. Booking online guarantees your time slot; if your document is urgent, call (613) 434-5555 and we will find the earliest opening.

Which documents do people in Waterloo most often need notarized or commissioned?

Most often: statutory declaration, affidavit, invitation letter for a visitor visa, consent to travel for a minor. Most of these can be completed over a secure video appointment from Waterloo under Ontario law (O. Reg. 431/20).

Waterloo, Ontario · Waterloo Region

Online Notary & Commissioning in Waterloo

A Commissioner for Taking Affidavits and Ontario Notary Public for Waterloo. Serving Waterloo, students, and tech alike — online. From $24.95 per seal plus HST.

No office visit needed · a secure video appointment that averages 3-4 minutes from anywhere in Waterloo · same-day and evening times, open every day, 8:00 AM - 8:00 PM

Book online from Waterloo

How it works

Three steps, one short video call.

Book a video appointment that suits you.
Present your photo ID on the secure call.
Sign while the notary witnesses and seals it.

Per seal: $24.95 + HST
Open: Every day, 8:00 AM - 8:00 PM
Serving: 125,000 residents
How: Secure video, no visit

Notary & commissioning for Waterloo

You can have it commissioned online, without leaving Waterloo.

Waterloo residents — including students and faculty — can swear affidavits and statutory declarations, and have oaths and affirmations administered, with an Ontario Commissioner of Oaths and Notary Public over a secure video appointment.

Choose a time, join the call, show your identification, and sign while the notary witnesses and seals your document under Ontario law. Federal documents, including immigration paperwork, can be completed online from anywhere.

Online or in person

What can be done online — and what needs an in-person visit

Not every document can be commissioned remotely. Here is the honest split for Waterloo clients. See how our online notary service works.

Documents you can notarize online

Commissioned over a secure video call

Book an online appointment

Documents that need an in-person visit

Wet-ink signature required by law

We are online-only in Waterloo. If you can come to the Ottawa area, our Orléans office and mobile service handle these — otherwise a notary or commissioner local to you is the right choice.

See Ottawa in-person options

Before the call

Have these ready and the appointment takes minutes

Remote commissioning is governed by Ontario law (O. Reg. 431/20). The commissioner checks your identity on camera, watches you sign, then seals the document and sends it back.

Document: Filled in, but unsignedThe commissioner must watch you sign. Signing beforehand means starting over.
Photo ID: Valid government-issued photo IDPassport, driver's licence, or Ontario Photo Card. Each signer shows their own.
Device: Camera, microphone, steady connectionA phone is fine. Find a quiet spot with enough light to read your ID.
Takes: 3-4 minutes on averageSame-day and evening times, open every day, 8:00 AM - 8:00 PM.

Waterloo: co-op students and a global technology workforce

Waterloo is home to the University of Waterloo and Wilfrid Laurier University, and its co-op programs place large numbers of students into work terms across Canada and abroad each year. That produces a recognisable document pattern: employment verification affidavits, declarations for work permits, and affidavits of translation.

The city's technology employers recruit internationally, so permanent residence and work permit supporting declarations are common requests.

Waterloo's student population is highly international, which makes affidavits of translation and custodianship declarations for students under 18 a recurring request, particularly ahead of each academic term.

Commonly requested in Waterloo

Work permit and permanent residence supporting declarations
Co-op and employment verification affidavits
OSAP and student declarations
Affidavits of translation for foreign credentials
Invitation letters for visiting family
Custodianship declarations (IMM 5646) for minor students
Statutory declarations for ServiceOntario applications

Areas served

Serving Waterloo and the Waterloo Region

Online appointments are available to clients across Waterloo, including Uptown, Beechwood, Lakeshore, Eastbridge and Columbia — and nearby communities such as Kitchener, Cambridge, Guelph.

Uptown
Beechwood
Lakeshore
Eastbridge
Columbia

Popular in Waterloo

Documents Waterloo clients commonly get commissioned

These are among the most requested documents — most can be sworn or commissioned online over a secure video appointment.

Waterloo notary FAQ

Common questions

Nearby

Notary help near Waterloo

Online across Ontario — pick a nearby community for local detail.

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Client reviews

What our clients say.

Verified reviews pulled from Google. We do not edit them.

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“Efficient and well-priced.”
Kate RowswellVerified on Google
“Simplest process! Individual I dealt with was polite, professional and efficient. Would not hesitate to utilize this service again.”
stephanie haggithVerified on Google
“So completely effortless and stress free, thank you .”
Manny MachadoVerified on Google
“I used this service notarize a legal document and the process could not have been easier. Easy to book, easy to submit documents, and the attorney who I saw was very nice and helpful. All from the comfort of home! Will definitely use again if the need arises.”
Kathleen “Kate” McLeodVerified on Google

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Ready to get your document commissioned?

A secure video appointment from anywhere in Waterloo, open every day, 8:00 AM - 8:00 PM. No office visit needed.

Book online from Waterloo Call to book (613) 434-5555