What is document commissioning, and can it be done online in Waterloo?

Commissioning is when a Commissioner for Taking Affidavits administers an oath or affirmation and witnesses your signature — the step most Canadian government and court documents require. For Waterloo residents, many documents can be commissioned online over a secure video appointment under Ontario law (O. Reg. 431/20), including affidavits and statutory declarations. The notary verifies your identity, witnesses your signature, and applies the seal during the call.

Can I notarize documents online in Waterloo?

Yes. Residents of Waterloo can have many documents commissioned by an Ontario Notary Public over a secure video appointment under Ontario law (O. Reg. 431/20). This includes affidavits, statutory declarations, and certified copies of documents that were issued electronically. The notary verifies your identity, witnesses your signature, and applies the notarial seal during the call.

Do I need to live in Waterloo to use this service?

No. For Ontario matters, the document must relate to an Ontario matter rather than your physical location. For federal documents — such as immigration paperwork — clients can join the video appointment from Waterloo or anywhere else in Canada. If you are unsure whether your document can be completed online, contact us before booking.

How much does an online notary cost in Waterloo?

Our flat rate is $19.90 per notarial seal plus HST, the same for every service. Online appointments add HST and a small card-processing fee, shown in full before you pay. There are no tiers or surprises.

Which documents cannot be completed online?

Some documents still require an in-person, wet-ink signature — for example certified true copies of paper originals, powers of attorney, real estate documents, and documents headed for Apostille or authentication abroad. For those, please call us at (613) 434-5555 to arrange an appointment.

What do I need for my online appointment?

You will need valid government-issued photo identification, the unsigned document, a device with a camera and microphone, and a stable internet connection. The notary will guide you through identity verification and signing during the call.

Waterloo, Ontario · Waterloo Region

Online Notary & Commissioning in Waterloo

A Commissioner for Taking Affidavits and Ontario Notary Public for Waterloo. Serving Waterloo, students, and tech alike — online. From $19.90 per seal plus HST.

Book online from Waterloo

Did you know?

Most documents can be signed online.

1Book a video appointment that suits you.
2Present your photo ID on the secure call.
3Sign while the notary witnesses and seals it.

Notary & commissioning for Waterloo

You can have it commissioned online — without leaving Waterloo.

Waterloo residents — including students and faculty — can swear affidavits and statutory declarations, and certify digital documents, with an Ontario Commissioner of Oaths and Notary Public over a secure video appointment.

Choose a time, join the call, show your identification, and sign while the notary witnesses and seals your document under Ontario law. Federal documents, including immigration paperwork, can be completed online from anywhere.

What can be done online — and what needs an in-person visit

Not every document can be commissioned remotely. Here is the honest split for Waterloo clients.

Documents you can notarize online

Commissioned over a secure video call

Book an online appointment

Documents that need an in-person visit

Wet-ink signature required by law

Call to book in person (613) 434-5555

Ontario-commissioned

A Notary Public & Commissioner for Taking Affidavits under O. Reg. 431/20.

Done in minutes

Most online appointments wrap up in 15–20 minutes once you join the call.

One flat rate

$19.90 per seal plus HST — no tiers, no surprises.

Serving Waterloo and the Waterloo Region

Online appointments are available to clients across Waterloo, including Uptown, Beechwood, Lakeshore, Eastbridge and Columbia — and nearby communities such as Kitchener, Cambridge, Guelph.

UptownBeechwoodLakeshoreEastbridgeColumbia

Popular in Waterloo

Documents Waterloo clients commonly get commissioned

These are among the most requested documents — most can be sworn or commissioned online over a secure video appointment.

Waterloo notary FAQ

Common questions

Online notary in other Ontario cities

Toronto Ottawa Mississauga Brampton Hamilton London Markham Vaughan Kitchener Windsor Kingston Oshawa Barrie St. Catharines Cambridge Guelph Burlington Oakville Richmond Hill Greater Sudbury

Ready to get your document commissioned?

Book a secure online appointment from Waterloo, or call us to confirm whether your document can be completed online.

Book my appointment online Call (613) 434-5555

Client reviews

What our clients say.

Verified reviews pulled from Trustpilot and Google. We do not edit them.

4.9(45 reviews)

“I bring all my clients here for notarization. Reliable, professional, and always available when we need them. 5 stars!”

Jennifer K.

Real Estate Agent

“Vista maravilhosa. Imperdível!”

Luciana Meireles de Azerêdo Coutinho

“Fast, efficient, and reasonably priced. The notary was very thorough in explaining the process. Will definitely use again.”

Michael R.

Legal Professional

“”

Jasleen Kaur

“Great service for my university transcript certification. Fast, affordable, and very convenient location.”

James H.

Student

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