Notary service by appointment
Real Estate & Mortgage Signing
Buying, selling, or refinancing? We witness and notarize the signing of your real estate and mortgage documents so your lawyer or lender can close on time. In person at our Ottawa office, or mobile to your location.
This service must be completed in person. You can book a mobile visit online and have the notary come to your home, hospital, care residence, or office in the Ottawa area. Office appointments are still available by phone.
- Posted price
- $24.95 + HST
- Appointment length
- 20-30 minutes
- Where
- By appointment
If more than one person is signing, an additional signer fee also applies.
Quick answer
Written by Kai Mai, Content Editor, Minute Notary. General information, not legal advice.
Real Estate Signing must be handled in person — it cannot be completed over an online video appointment. The rate is $24.95 per seal + HST. You can book a mobile visit online; a $60 travel fee is charged once per trip, or call (613) 434-5555 for an office appointment. Most appointments take 20-30 minutes.
- Posted price
- $24.95 + HST
- Appointment length
- 20-30 minutes
- Where
- By appointment
- Hours
- 7 days a week, 8:00 AM - 8:00 PM
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What is real estate & mortgage signing?
Real estate and mortgage transactions generate documents that need to be signed in front of a notary public — agreements of purchase and sale, mortgage and refinance packages, land transfer tax affidavits, statutory declarations of marital status, and property transfer paperwork.
As an impartial Ontario Notary Public, we verify the identity of each signer, confirm they are signing voluntarily and understand the document, witness the signatures, and apply our official seal. We do not give legal advice and we do not replace your real estate lawyer — Ontario land registry transfers are completed by a lawyer — but we handle the witnessing and notarization steps that sit alongside the legal work. That includes lender packages that require a notarial seal and signings for clients buying property abroad. Mobile and after-hours appointments are available for closings that cannot happen at our office.
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How to get real estate signing notarized
Straightforward process. Most appointments completed in minutes once we're face to face.
- 1
Bring Your Unsigned Package
Bring the complete document package unsigned, along with any signing instructions from your lawyer or lender. Call to book an office visit or arrange a mobile appointment.
- 2
Identity Verification
Each signer presents valid government-issued photo ID. The notary records the identification details and verifies every signer.
- 3
Review & Confirm
The notary confirms that each signer understands they are signing and is doing so voluntarily, and checks the package against any signing instructions provided.
- 4
Witnessed Signing
Each party signs in the presence of the Notary Public, who witnesses every signature and any required initials.
- 5
Notarization & Sealing
The notary applies the official seal and signature to each document that requires it, completing the notarial certificate so your lawyer or lender can proceed.
What's Included
- Identity verification for every signer
- Signatures witnessed and sealed in person
- Official Ontario Notary Public seal and signature
- Mobile and after-hours appointments available
- Flat $24.95 per seal — no closing surcharge
- Lender and cross-border packages accepted
- Multiple signers accommodated in one visit
Common Uses
- Agreements of purchase and sale
- Mortgage and refinance document packages
- Land Transfer Tax refund affidavits
- Statutory declarations of marital status for title
- Property transfer and deed signings
- Lender packages requiring a notarial seal
- Cross-border purchases (Canadians buying abroad)
- Authorization and direction documents
Why it matters
Why Do Real Estate Documents Need a Notary?
Real estate is one of the highest-value transactions most people ever make, and lenders, title insurers, and counterparties rely on notarized signatures to confirm that the people signing are who they say they are and are signing willingly.
A notarized signature on a mortgage package or transfer document provides evidence that the signing was witnessed by an impartial officer, which protects everyone from fraud and later disputes. Lenders frequently require a notarial seal before they will release funds, and parties buying property in another country are often asked for notarized signatures that a foreign authority will accept. The notary's role is narrow but essential: verify identity, witness the signing, and seal — so the legal and financial steps around the deal can close on schedule.
What to bring
Requirements to bring with you
Please ensure you have the following items when you visit.
- 01The complete, UNSIGNED document package (do not sign before your visit)
- 02Valid government-issued photo ID for ALL signers (passport, driver's license, or Ontario Photo Card)
- 03All signing parties present at the same time
- 04Any instructions from your lawyer or lender about how the package must be signed
Pro tips before your visit
Quick tips to make your appointment go smoothly.
Don't Sign Ahead of Time
Bring the package completely unsigned. Signatures that need notarizing must happen in front of the notary, or the seal can't be applied.
All Signers Together
Every person signing must attend at the same time with their own photo ID. If a co-buyer or co-owner cannot attend, call us first to discuss options.
Mobile for Closings
We offer mobile signing across Ottawa for closings, hospitals, and after-hours deadlines. Call to arrange a time and location.
We Are Not Your Lawyer
We witness and seal — we do not give legal advice or complete the land registry transfer. Keep your real estate lawyer in the loop on what they need signed.
Is This For You?
Who Needs This Service
This service is commonly needed by the following groups.
- 01
Home Buyers & Sellers
Purchase and sale agreements, transfer documents, and statutory declarations connected to a closing often require notarized signatures.
- 02
Refinancing Homeowners
Lenders frequently require notarized signatures on refinance and mortgage packages before releasing funds.
- 03
Cross-Border Buyers
Canadians purchasing property abroad are often asked for notarized signatures that the foreign jurisdiction will accept.
- 04
Investors & Landlords
Multi-property owners signing financing or transfer packages need each document witnessed and sealed correctly.
- 05
Lawyers & Brokers
Real estate lawyers and mortgage brokers refer clients to us for the witnessing and notarization step alongside their own work.
Transparent pricing
$24.95 + HST. Every fee shown before you pay.
The price you see is what you pay at the counter. HST applies. If more than one person is signing, an additional signer fee also applies.
Mobile visits are paid online: HST plus a small card processing fee, shown in full before you pay. The travel fee is charged once per trip, not per document.
See the full price breakdown, HST and card fee includedPricing details
- $24.95
First stamp / seal
Per document
- $24.95
Each additional stamp / seal
Each additional stamp
- $60
Travel fee (we come to you)
Charged once per trip, however many documents we sign
- $115
Will or power of attorney
Per document; covers the signing, the witness, and the affidavit of execution
Ready when you are. Same-day slots available 7 days a week.
A Notary Public witnesses signatures and applies a seal; we do not provide legal advice and do not complete real estate transactions or land registry transfers — those are handled by your real estate lawyer. Mobile appointments carry a flat $60 travel fee, charged once per trip.
Where it gets done
Real Estate Signing: where and how it gets done
Real Estate Signing is handled by an Ontario Notary Public and Commissioner for Taking Affidavits. Here is where it gets done.
Office
8056 Jeanne d'Arc Boulevard North, Ottawa, Ontario. Walk in by appointment; same-day slots most days.
Mobile visits
A notary comes to your home, hospital, care residence or office across the Ottawa area for one travel fee per trip.
In person
This document is completed in person, at the office or on a mobile visit. It is not available over a video appointment.
FAQs
Common questions about real estate signing
If your question is not here, .
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Book today
Ready to book your real estate signing?
$24.95 per seal + HST. 20-30 minutes. Book a mobile visit online; the $60 travel fee is charged once per trip, or call for an office appointment.
Real Estate Signing
$24.95 + HST · +$60 travel / trip