Skip to main content
Minute Notary
Book

Online & virtual notary service

Statutory Declarations

A statutory declaration is a formal written statement of facts that you solemnly declare to be true. We administer the oath or affirmation and complete the jurat on your declaration for government, legal, and administrative purposes.

Book this online
Posted price
$24.95 + HST
Appointment length
5-15 minutes
Where
Online or by appointment

If more than one person is signing, an additional signer fee also applies.

Quick answer

Reviewed by Duong Quan Nguyen, Notary Public and Licensed Paralegal, Law Society of Ontario.

Stat Declarations can be commissioned online over a secure video appointment with an Ontario Notary Public under O. Reg. 431/20, or handled in person in Ottawa. The flat rate is $24.95 + HST and most appointments take 5-15 minutes.

Posted price
$24.95 + HST
Appointment length
5-15 minutes
Where
Online or by appointment
Hours
7 days a week, 8:00 AM - 8:00 PM

Also searched as: statutory declaration Ottawastat dec Ottawasworn declaration Ottawacommon law declarationname change declarationlost document declarationgift declaration vehiclecommissioner of oaths Ottawa

What is statutory declarations?

A statutory declaration (commonly called a 'stat dec') is a legal document in which the declarant makes a formal written statement of facts and solemnly declares or affirms that the contents are true.

Unlike an affidavit, which is specifically for court proceedings, statutory declarations are used for administrative and non-court purposes. In Canada, making a false statutory declaration is a criminal offence under the Criminal Code, punishable by up to 14 years imprisonment. This serious consequence ensures the reliability of stat decs for important matters. Statutory declarations must be made before a person authorized to administer oaths, such as a Notary Public or Commissioner of Oaths. Common uses include declaring name changes, confirming common-law relationships, reporting lost or destroyed documents, and making various statements for government agencies.

Related services you may need:

How to get stat declarations notarized

Straightforward process. Most appointments completed in minutes once we're face to face.

  1. 1

    Prepare Your Declaration

    Bring a draft of your statutory declaration or explain what facts you need to declare. We have templates for common declarations or can help you prepare a custom one.

  2. 2

    Identity Verification

    Present your valid government-issued photo ID. The notary will verify your identity before proceeding.

  3. 3

    Review the Declaration

    Read through the declaration carefully. You must fully understand and believe every statement you are about to declare as true.

  4. 4

    Administer Oath or Affirmation

    Choose to swear an oath (religious) or make a solemn affirmation (secular). Both carry identical legal weight. Then sign the declaration.

  5. 5

    Notarization & Certification

    The Notary Public signs and applies their official seal, completing the jurat (certification) portion of the statutory declaration.

Why it matters

Why Do You Need a Statutory Declaration?

Government agencies, institutions, and organizations often require statutory declarations because they carry legal weight and criminal consequences for false statements.

When you need to confirm facts that cannot be easily proven by documents - such as a common-law relationship, a name you've been using, or that a document was lost - a statutory declaration provides a sworn statement that authorities can rely upon. Banks may require stat decs for account changes, Service Ontario requires them for vehicle gift transfers, and immigration authorities use them to verify relationships and circumstances. The sworn nature of the declaration, with its serious legal consequences for false statements, provides assurance to the receiving party that the information is truthful.

What to bring

Requirements to bring with you

Please ensure you have the following items when you visit.

  1. 01Draft of declaration OR details of what you need to declare
  2. 02Valid government-issued photo ID (passport, driver's license, or Ontario Photo Card)
  3. 03Full understanding of the statement contents
  4. 04Be present in person to make the declaration

What's Included

  • Oath or solemn affirmation administered
  • Official notary certification and seal
  • Pre-drafted templates for common declarations
  • Legally binding sworn document
  • Same-day service available
  • You supply the wording; the notary administers the oath and completes the jurat
  • Recognized by government agencies (confirm acceptance with the receiving party)

Common Uses

  • Name change declarations (marriage, divorce, personal choice)
  • Lost, stolen, or destroyed document declarations
  • Common-law relationship status confirmation
  • Change of address or residence declarations
  • Identity confirmation and statutory declarations of identity
  • Gift declarations for vehicles, property, or assets
  • Character reference declarations
  • Relationship declarations for immigration

Is This For You?

Who Needs This Service

This service is commonly needed by the following groups.

  1. 01

    People Changing Their Name

    Statutory declarations are often required when changing your name due to marriage, divorce, or personal preference, especially when updating government documents.

  2. 02

    Common-Law Partners

    To prove common-law relationship status for immigration sponsorship, tax purposes, or benefit applications, couples often need sworn declarations.

  3. 03

    Those Who Lost Documents

    When original documents are lost, stolen, or destroyed, a statutory declaration explaining the circumstances is often required to obtain replacements.

  4. 04

    Vehicle Gift Recipients

    Service Ontario requires a statutory declaration to confirm a vehicle is being transferred as a gift between family members for tax exemption purposes.

  5. 05

    Immigration Applicants

    Various immigration applications require statutory declarations to confirm relationships, employment history, or other facts that support the application.

Pro tips before your visit

Quick tips to make your appointment go smoothly.

  1. 01

    Know What You're Declaring

    Be clear about the facts you need to state. Write down the key points before your visit. We can help format it properly, but you need to know the content.

  2. 02

    Truth is Mandatory

    Only declare facts you know to be true. Making a false statutory declaration is a criminal offence with serious penalties including imprisonment.

  3. 03

    Check Requirements First

    Ask the requesting organization if they have a specific form or wording required. Some agencies have particular formats they need.

  4. 04

    Third-Party Declarations

    If someone else needs to make a declaration about you (like for a character reference), they must come in person to swear/affirm it themselves.

Ottawa and Ontario

Stat Declarations in Ottawa

Stat Declarations is handled by an Ontario Notary Public and Commissioner for Taking Affidavits based in Ottawa. Here is where it gets done.

  • Office

    8056 Jeanne d'Arc Boulevard North, Ottawa, Ontario. Walk in by appointment; same-day slots most days.

  • Mobile visits

    A notary comes to your home, hospital, care residence or office across the Ottawa area for one travel fee per trip.

  • Online

    Affidavits and statutory declarations that qualify under O. Reg. 431/20 are commissioned over secure video from anywhere in Ontario. Certified copies and signature witnessing stay in person.

Hours. Open 7 days a week, 8:00 AM - 8:00 PM, including Saturday and Sunday.

Transparent pricing

$24.95 + HST. Every fee shown before you pay.

The price you see is what you pay at the counter. HST applies. If more than one person is signing, an additional signer fee also applies.

Booking online instead? Online appointments add HST plus a small card processing fee, shown in full before you pay.

See the full price breakdown, HST and card fee included

Pricing details

  • First stamp / seal

    Per document

    $24.95

  • Each additional stamp / seal

    Each additional stamp

    $24.95

Ready when you are. Same-day slots available 7 days a week.

Book online

Making a false statutory declaration is a criminal offence under Section 134 of the Criminal Code of Canada. The declarant must believe all statements to be true and understand they are making a legally binding sworn statement. If you are uncertain about any facts, do not include them in the declaration.

FAQs

Common questions about stat declarations

If your question is not here, .

Read more on the blog

Practical guides written for the same kinds of clients we see in person. Free to read, no signup.

Related services

View All Services
Certified True Copies

Official certification that a copy matches the original document. Commonly needed for immigration, education, and employment purposes.

From $24.95Read service guide
Notarizing Signatures

Witnessing and authenticating signatures on important documents such as contracts, agreements, and legal papers.

From $24.95Read service guide
Affidavits

Sworn written statements used in court proceedings, immigration applications, and other legal matters.

From $24.95Read service guide

Book today

Ready to book your stat declarations?

$24.95 + HST. 5-15 minutes. Book online, with same-day slots available 7 days a week.

Book online today

Stat Declarations

$24.95 + HST · 5-15 minutes

Book online