Lost Important Documents? Here's What to Do and How a Notary Can Help

A statutory declaration is a formal statement declaring that your document has been lost. This is often required by:

• Government agencies
• Insurance companies
• Banks and financial institutions
• Immigration authorities

The notary will:

• Verify your identity
• Witness your declaration
• Apply their official seal and signature

2. Certified Copies as Backup

Once you get replacement documents, consider having certified copies made. This way, you'll have legally recognized copies if the originals go missing again.

3. Affidavit for Insurance Claims

If you lost documents in a theft, fire, or natural disaster, you may need a sworn affidavit for insurance purposes.

Common Documents People Lose

Sample Statutory Declaration for Lost Document

A typical statutory declaration includes:

1. Your full legal name and address
2. A statement that you lost the document
3. When and how you believe it was lost
4. That you have made reasonable efforts to find it
5. Your signature (witnessed by the notary)

Tips to Prevent Future Document Loss

1. Create a document inventory — List all important documents and their locations
2. Use a fireproof safe — Protect originals from fire and water damage
3. Keep certified copies — Store them in a separate location
4. Go digital — Scan important documents and store securely in the cloud
5. Organize by category — Use a filing system that makes sense

The Cost of Replacement vs. Prevention

Consider this:

• Replacing a passport: $160+ plus time and hassle
• Getting certified copies made: $20-30
• Peace of mind: Priceless

Need a Statutory Declaration?

At Minutes Notary, we can help you prepare and notarize statutory declarations for lost documents. Our process is quick, professional, and affordable.

Contact us today to get started.

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• What is a Notary Public in Ontario?