Online & virtual notary service
Online & Virtual Notary
Looking for an online notary? In Ontario, the legally permitted online service is remote commissioning: eligible affidavits and statutory declarations can be sworn over secure video under O. Reg. 431/20. We confirm your document and receiving party's requirements before you book.
- Posted price
- $24.95 + HST
- Appointment length
- 5-15 minutes
- Where
- Online or by appointment
If more than one person is signing, an additional signer fee also applies.
Quick answer
Written by Kai Mai, Content Editor, Minute Notary. General information, not legal advice.
Online Notary can be commissioned online over a secure video appointment with an Ontario Notary Public under O. Reg. 431/20, or handled in person in Ottawa. The flat rate is $24.95 + HST and most appointments take 5-15 minutes.
- Posted price
- $24.95 + HST
- Appointment length
- 5-15 minutes
- Where
- Online or by appointment
- Hours
- 7 days a week, 8:00 AM - 8:00 PM
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What is online & virtual notary?
An online or virtual notary appointment lets you have certain documents commissioned over a secure video (audio-visual) connection instead of attending in person.
Ontario permits the remote commissioning of affidavits and statutory declarations by audio-visual technology, provided the notary can verify your identity and witness the signing live over video. During the appointment we connect by video, verify your valid government-issued photo ID, administer the oath or affirmation, and witness you sign in real time before completing the jurat and applying our seal. This is convenient for clients who travel, live outside Ottawa, have mobility limitations, or simply prefer not to attend in person. Not every document can be done remotely — certified true copies, for example, require an in-person visit — so book online or call and we will confirm whether your specific document qualifies before your appointment.
Related services you may need:
Why it matters
Why Use an Online Notary?
Attending a notary in person is not always possible — you may be travelling, living outside Ottawa, caring for family, or have limited mobility.
Ontario law allows eligible affidavits and statutory declarations to be commissioned remotely by audio-visual technology, so the commissioner can verify your identity and witness your signature live over video without you leaving home. When the requirements of O. Reg. 431/20 are met, an eligible affidavit or declaration may be validly commissioned remotely. Acceptance is a separate decision made by the receiving organization, so we help you confirm both eligibility and acceptance before you book.
How to get online notary notarized
Straightforward process. Most appointments completed in minutes once we're face to face.
- 1
Book & Confirm Eligibility
Book online or call and tell us which document you need. We confirm whether it qualifies to be commissioned remotely before your appointment.
- 2
Join the Video Appointment
At your scheduled time, join the secure video link from a device with a camera and microphone in a quiet, private space.
- 3
Identity Verification
Present your valid government-issued photo ID to the camera. The notary verifies your identity live over video.
- 4
Oath & Signature on Camera
You swear or affirm the document is true and sign it in real time while the notary witnesses over video.
- 5
Seal & Delivery
The notary completes the jurat, signs, and applies the seal, then arranges delivery of your commissioned document.
What's Included
- Secure video (audio-visual) appointment
- Remote commissioning of affidavits and statutory declarations under Ontario law
- Identity verified live over video
- Oath or affirmation administered remotely
- Official Ontario Notary Public seal applied
- Flat $24.95 per seal
- Convenient for clients outside Ottawa or with limited mobility
Common Uses
- Affidavits for court, government, or administrative matters
- Statutory declarations for immigration or personal matters
- Declarations of single status or change of name (where accepted)
- Sworn statements that the receiving party accepts remotely
- Consent and authorization declarations
- General affidavits and attestations done by video
What to bring
Requirements to bring with you
Please ensure you have the following items when you visit.
- 01The document(s) to be commissioned, filled in but UNSIGNED
- 02Valid government-issued photo ID (passport, driver's license, or Ontario Photo Card)
- 03A device with a working camera and microphone, and a stable internet connection
- 04A quiet, private space where you can sign on camera
Is This For You?
Who Needs This Service
This service is commonly needed by the following groups.
- 01
Clients Outside Ottawa
People living elsewhere in Ontario or travelling can have eligible affidavits and declarations commissioned without coming to the office.
- 02
Busy Professionals
A short video appointment fits around a workday far more easily than an in-person visit.
- 03
Clients With Limited Mobility
Anyone who finds travel difficult can complete eligible documents from home over video.
- 04
Immigration Applicants
Many statutory declarations for immigration matters can be commissioned remotely — confirm IRCC or the receiving body accepts it.
- 05
Anyone Needing a Quick Affidavit
For a straightforward affidavit or declaration, a virtual appointment is often the fastest option.
Pro tips before your visit
Quick tips to make your appointment go smoothly.
Don't Sign Beforehand
Leave the document unsigned. It must be signed live on camera in front of the notary during the video appointment.
Confirm the Receiver Accepts It
Before booking, check that the organization receiving your document accepts remotely commissioned (virtual) documents.
Certified Copies Are In Person
Certified true copies cannot be done online — they require an in-person visit. Ask us if you are unsure which you need.
Have Good ID and Lighting
Use a device with a clear camera and have your government-issued photo ID ready so identity verification goes smoothly.
Transparent pricing
$24.95 + HST. Every fee shown before you pay.
The price you see is what you pay at the counter. HST applies. If more than one person is signing, an additional signer fee also applies.
Booking online instead? Online appointments add HST plus a small card processing fee, shown in full before you pay.
See the full price breakdown, HST and card fee includedPricing details
- $24.95
First stamp / seal
Per document
- $24.95
Each additional stamp / seal
Each additional stamp
Ready when you are. Same-day slots available 7 days a week.
Online commissioning is available for eligible affidavits and statutory declarations under Ontario law; certified true copies and some other documents require an in-person visit. We do not provide legal advice. Confirm that the organization receiving your document accepts remotely commissioned documents before booking.
Where it gets done
Online Notary: where and how it gets done
Online Notary is handled by an Ontario Notary Public and Commissioner for Taking Affidavits. Here is where it gets done.
- Office
- 8056 Jeanne d'Arc Boulevard North, Ottawa, Ontario. Walk in by appointment; same-day slots most days.
- Mobile visits
- A notary comes to your home, hospital, care residence or office across the Ottawa area for one travel fee per trip.
- Online
- Affidavits and statutory declarations that qualify under O. Reg. 431/20 are commissioned over secure video from anywhere in Ontario. Certified copies and signature witnessing stay in person.
- Hours
- Open 7 days a week, 8:00 AM - 8:00 PM, including Saturday and Sunday.
FAQs
Common questions about online notary
If your question is not here, .
Read more on the blog
Practical guides written for the same kinds of clients we see in person. Free to read, no signup.
Related services
View All ServicesStatutory declarations are among the documents most often commissioned online.
Oaths and affirmations can be administered remotely over video for eligible documents.
Many immigration declarations can be done remotely once eligibility is confirmed.
Book today
Ready to book your online notary?
$24.95 + HST. 5-15 minutes. Book online, with same-day slots available 7 days a week.
Online Notary
$24.95 + HST · 5-15 minutes