Mon-Fri: 9:00 AM - 5:00 PMSat: 10:00 AM - 2:00 PM
Notary service in Ottawa
$25 + HST15-25 minutesBy appointment in Ottawa
Navigating immigration paperwork? We provide comprehensive notarization services for all types of immigration documents, from visa applications to sponsorship forms, ensuring your documents meet IRCC requirements.
Immigration to Canada requires extensive documentation, and many documents must be notarized or certified to be accepted by Immigration, Refugees and Citizenship Canada (IRCC). Whether you're applying for a visitor visa (TRV), work permit, study permit, permanent residency (PR), or Canadian citizenship, proper document notarization is essential for a successful application. Our services include certified true copies of passports, birth certificates, marriage certificates, educational credentials, and other identity documents; affidavits and statutory declarations supporting your application; sponsorship declarations and relationship affidavits; and certification of translated documents. We understand IRCC requirements and can help ensure your documents are properly prepared to support your immigration journey. Improperly notarized or certified documents can result in application delays or refusals, so getting it right the first time is crucial.
Related services you may need: Certified True Copies, Notarizing Signatures, Statutory Declarations
Why it matters
IRCC requires notarized or certified documents to verify authenticity and prevent fraud in immigration applications. Simple photocopies are not accepted for most immigration purposes - you need certified true copies made by a Notary Public or other authorized official. Affidavits and statutory declarations add legal weight to claims you make in your application, such as relationship status, employment history, or financial support commitments. For documents in languages other than English or French, you need a certified translation with a translator's affidavit. Submitting improperly certified documents can result in your application being returned as incomplete, delays in processing, or even refusal. Given the time, money, and hope invested in immigration applications, ensuring your documents are properly prepared is essential.
Straightforward process. Most appointments completed in 15 minutes once we're face to face.
Review your IRCC application checklist to determine which documents need certification, notarization, or sworn declarations. Bring all relevant original documents.
For certified copies, bring all original documents. We will examine them and create certified copies. You keep your originals.
Present your valid photo ID. The notary verifies your identity, which is especially important for sworn declarations and affidavits.
Depending on your needs, we certify copies, administer oaths for affidavits, witness signatures, or certify translator declarations.
Receive your notarized/certified documents immediately. We can process multiple documents in a single visit.
What to bring
Please ensure you have the following items when you visit.
Quick tips to make your appointment go smoothly.
Different visa categories have different document requirements. Check your specific application guide on the IRCC website before visiting us.
Documents from other countries may need to be translated and the translation certified. We can notarize translator declarations, but you need a certified translator.
Get your documents notarized well before your application deadline. Rush situations can cause errors. Plan ahead.
For sponsorship applications, prepare comprehensive relationship affidavits with specific details about how you met, your relationship history, and future plans.
Is This For You?
This service is commonly needed by the following groups.
Work permits require certified copies of educational credentials, professional certifications, employment letters, and sometimes financial documents.
Study permit applications require certified copies of acceptance letters, transcripts, diplomas, financial support documents, and identity documents.
Permanent residency applications require extensive certified documentation including educational credentials, work experience letters, language test results, and police clearances.
Sponsorship applications require relationship affidavits, proof of relationship documents, financial ability declarations, and various certified supporting documents.
Citizenship applications may require certified copies of PR cards, travel documents, residency evidence, and sometimes statutory declarations explaining gaps or discrepancies.
Transparent pricing
The price you see is what you pay at the counter. HST applies.
Certified copy (first document)
Per document type
Additional certified copies
Same document
Immigration affidavit/declaration
Sworn statement
Translator's affidavit
Certify translation accuracy
Complete package (multiple docs)
Custom quote
Ready when you are. Same-day slots available most weekdays.
While we can notarize and certify documents for immigration purposes, we are not immigration consultants or lawyers and cannot provide advice on your immigration application strategy or chances of success. For immigration advice, consult a licensed immigration consultant (RCIC) or immigration lawyer. We ensure your documents meet notarial requirements; you are responsible for ensuring you submit the correct documents for your application.
FAQs
If your question is not here, call us at (613) 434-5555.
Practical guides written for the same kinds of clients we see in person. Free to read, no signup.
Complete checklist of documents you'll need for Canadian immigration applications. Know exactly what needs notarization vs. certification.
Everything you need to know about document requirements for Express Entry applications. From ECA to police certificates, get your PR application right the first time.
Complete guide to documenting your genuine relationship for Canadian spousal sponsorship. Learn what evidence IRCC accepts and how notarization strengthens your application.
Complete guide to document requirements for dual citizenship in Canada. Learn what documents you need, what requires notarization, and how to navigate citizenship applications.
Complete guide to document requirements for Canadian work permits. Learn what documents you need for LMIA-based, open, and closed work permits, and how notarization helps your application.
Official certification that a copy matches the original document. Commonly needed for immigration, education, and employment purposes.
Witnessing and authenticating signatures on important documents such as contracts, agreements, and legal papers.
Swearing or affirming statements of fact for name changes, lost documents, relationship status, and more.
Book today
$25 + HST. 15-25 minutes. By appointment in Ottawa, with same-day slots available most weekdays.