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Immigration Documents

Follow the current IRCC checklist, then book an eligible affidavit or declaration for remote commissioning, or an in-person appointment for signature notarization. Certified true copies require a separate physical-original appointment.

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Posted price
$24.95 + HST
Appointment length
3-4 minutes
Where
Online or by appointment

If more than one person is signing, an additional signer fee also applies.

Quick answer

Written by Kai Mai, Content Editor, Minute Notary. General information, not legal advice.

Immigration Docs can be commissioned online over a secure video appointment with an Ontario Notary Public under O. Reg. 431/20, or handled in person in Ottawa. The flat rate is $24.95 + HST and most appointments take 3-4 minutes. Remotely commissioned affidavits and declarations are accepted by Ontario courts, ServiceOntario, IRCC, and most Canadian institutions; when the receiver is a foreign embassy or a land registry, ask them first.

Posted price
$24.95 + HST
Appointment length
3-4 minutes
Where
Online or by appointment
Hours
7 days a week, 8:00 AM - 8:00 PM

Also searched as: immigration notary OttawaIRCC document notarizationcertified copies immigrationsponsorship affidavit Ottawawork permit documents Ottawastudy permit notarizationPR application documentsimmigration documents Ottawa

What is immigration documents?

IRCC document requirements are program-specific.

Minute Notary can remotely commission eligible affidavits and statutory declarations under O. Reg. 431/20. Signature notarization and certified true copies are separate in-person office or mobile services; a physical original must be inspected for each certified copy. The notary performs the requested act but does not review the application, choose supporting evidence, or provide immigration advice.

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Is This For You?

Who Needs This Service

This service is commonly needed by the following groups.

  1. 01

    Work Permit Applicants

    Follow the current work-permit checklist and request a certified copy only when it specifies that copy type and certifier.

  2. 02

    International Students

    Use the current study-permit checklist to distinguish ordinary copies, certified copies, affidavits, and declarations.

  3. 03

    PR Applicants (Express Entry, PNP)

    Express Entry and PNP requirements differ; use the program checklist to identify any required notarial act.

  4. 04

    Family Sponsors

    The sponsorship checklist decides whether an affidavit, declaration, or certified copy is required; notarization does not validate the relationship facts.

  5. 05

    Citizenship Applicants

    Citizenship applications may require certified copies of PR cards, travel documents, residency evidence, and sometimes statutory declarations explaining gaps or discrepancies.

Why it matters

Why Do You Need Notarized Immigration Documents?

Use a notarial service only when the current IRCC checklist or a written request asks for a certified copy, sworn declaration, affidavit, or witnessed signature.

The checklist decides the document and format; the notary performs the act. Notarization does not validate the underlying facts, improve approval odds, or replace advice from an authorized immigration representative.

How to get immigration docs notarized

Straightforward process. Most appointments completed in minutes once we're face to face.

  1. 1

    Identify Your Document Needs

    Review your IRCC application checklist to determine which documents need certification, notarization, or sworn declarations. Bring all relevant original documents.

  2. 2

    Choose the Correct Appointment Mode

    Eligible affidavits and declarations may be remotely commissioned or handled in person. If the checklist asks for a witnessed or notarized signature or a certified true copy, book the separate in-person service and bring any required original.

  3. 3

    Identity Verification

    Present your valid photo ID. The notary verifies your identity, which is especially important for sworn declarations and affidavits.

  4. 4

    Document Processing

    Depending on your needs, we certify copies, administer oaths for affidavits, witness signatures, or certify translator declarations.

  5. 5

    Receive Completed Documents

    Receive your notarized/certified documents immediately. We can process multiple documents in a single visit.

What to bring

Requirements to bring with you

Please ensure you have the following items when you visit.

  1. 01

    Completed but unsigned affidavit, declaration, or letter

  2. 02

    Valid government-issued photo ID (passport, driver's license, or Ontario Photo Card)

  3. 03

    Knowledge of specific IRCC requirements for your application type

  4. 04

    Attend live online or in person; certified copies use the separate physical-original service

What's Included

  • Checklist-led commissioning and witnessing
  • Remote commissioning or in-person notarial appointments, as eligible
  • Affidavits of support and sponsorship
  • Relationship affidavits and declarations
  • Translation certification (translator's affidavit)
  • Police clearance document handling
  • Statutory declarations for immigration purposes
  • Clear boundary between notarial work and immigration advice

Common Uses

  • Work permit applications (including LMIA-based)
  • Study permit applications for international students
  • Permanent residency (PR) applications (Express Entry, PNP, Family Class)
  • Family sponsorship applications (spouse, parents, children)
  • Canadian citizenship applications
  • Visitor visa (TRV) applications
  • Refugee and asylum applications
  • Temporary Resident Permit (TRP) applications

Pro tips before your visit

Quick tips to make your appointment go smoothly.

  • Check IRCC Requirements

    Different visa categories have different document requirements. Check your specific application guide on the IRCC website before visiting us.

  • Foreign Documents

    Documents from other countries may need to be translated and the translation certified. We can notarize translator declarations, but you need a certified translator.

  • Processing Times

    Get your documents notarized well before your application deadline. Rush situations can cause errors. Plan ahead.

  • Relationship Evidence

    For sponsorship applications, prepare comprehensive relationship affidavits with specific details about how you met, your relationship history, and future plans.

Where it gets done

Immigration Docs: where and how it gets done

Immigration Docs is handled by an Ontario Notary Public and Commissioner for Taking Affidavits. Here is where it gets done.

See all notary services in Ottawa

Office
8056 Jeanne d'Arc Boulevard North, Ottawa, Ontario. Walk in by appointment; same-day slots most days.
Mobile visits
A notary comes to your home, hospital, care residence or office across the Ottawa area for one travel fee per trip.
Online
Affidavits and statutory declarations that qualify under O. Reg. 431/20 are commissioned over secure video from anywhere in Ontario. Certified copies and signature witnessing stay in person.
Hours
Open 7 days a week, 8:00 AM - 8:00 PM, including Saturday and Sunday.

Transparent pricing

$24.95 + HST. Every fee shown before you pay.

The price you see is what you pay at the counter. HST applies. If more than one person is signing, an additional signer fee also applies.

Booking online instead? Online appointments add HST plus a small card processing fee, shown in full before you pay.

See the full price breakdown, HST and card fee included

Pricing details

  • First stamp / seal

    Per document

    $24.95 + HST

  • Each additional stamp / seal

    Each additional stamp

    $24.95 + HST

Ready when you are. Same-day slots available 7 days a week.

Book online

While we can notarize and certify documents for immigration purposes, we are not immigration consultants or lawyers and cannot provide advice on your immigration application strategy or chances of success. For immigration advice, consult a licensed immigration consultant (RCIC) or immigration lawyer. We ensure your documents meet notarial requirements; you are responsible for ensuring you submit the correct documents for your application.

FAQs

Common questions about immigration docs

If your question is not here, .

Read more on the blog

Practical guides written for the same kinds of clients we see in person. Free to read, no signup.

014 min read

Immigration Documents Checklist: What Needs to Be Notarized?

Checklist of documents for Canadian immigration applications — and a straight answer on which ones actually need a notary. Most don't; here is where a commissioned declaration or certified copy fits.

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$24.95 + HST. 3-4 minutes. Book online, with same-day slots available 7 days a week.

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Immigration Docs

$24.95 + HST · 3-4 minutes

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