Immigration Documents Checklist: What Needs to Be Notarized?
Complete checklist of documents you'll need for Canadian immigration applications. Know exactly what needs notarization vs. certification.
Navigating Immigration Paperwork
Applying for Canadian immigration can feel overwhelming. Between IRCC requirements, supporting documents, and tight deadlines, it's easy to miss something important.
This guide breaks down exactly what documents you'll need and what notary services are required for each.
Types of Immigration Applications
Before diving into specifics, here are the main application types:
- Permanent Residence (PR) — Express Entry, Provincial Nominee, Family Sponsorship
- Work Permits — LMIA-based, Open Work Permits, IEC
- Study Permits — International students
- Visitor Visas (TRV) — Tourism, family visits, business
- Citizenship — After meeting PR requirements
Universal Document Requirements
These documents are needed for almost all immigration applications:
1. Identity Documents
| Document | Notary Service Required |
|---|---|
| Passport (all pages) | Certified true copies |
| Birth certificate | Certified true copy |
| National ID card | Certified true copy |
| Driver's license | Sometimes certified copy |
2. Civil Status Documents
| Document | Notary Service Required |
|---|---|
| Marriage certificate | Certified true copy |
| Divorce decree | Certified true copy |
| Death certificate (spouse) | Certified true copy |
| Name change documents | Certified true copy |
3. Police Certificates
Police clearance certificates from every country where you've lived for 6+ months. These usually need to be original documents, not copies.
Express Entry & Provincial Nominee (PR)
Educational Credentials
| Document | Requirement |
|---|---|
| Diplomas/Degrees | Certified true copies |
| Transcripts | Certified true copies |
| ECA (Educational Credential Assessment) | Original from WES, IQAS, etc. |
Work Experience
| Document | Requirement |
|---|---|
| Reference letters | Original on company letterhead |
| Pay stubs | Copies (sometimes certified) |
| Tax documents | Copies or certified copies |
Language Test Results
IELTS, CELPIP, or TEF results are sent directly to IRCC — no notarization needed.
Family Sponsorship
Family sponsorship requires additional relationship proof:
Spousal Sponsorship
| Document | Notary Service Required |
|---|---|
| Relationship questionnaires | Notarized signatures |
| Statutory declaration of common-law | Sworn before notary |
| Joint financial documents | Certified copies |
| Photos together | Usually copies are fine |
Parent & Grandparent Sponsorship
| Document | Notary Service Required |
|---|---|
| Birth certificates (showing relationship) | Certified true copies |
| Proof of income (NOAs) | Certified copies recommended |
| Undertaking form | Original signature |
Work Permits
LMIA-Based Work Permits
| Document | Requirement |
|---|---|
| LMIA confirmation | Original from employer |
| Job offer letter | Original on letterhead |
| Educational credentials | Certified true copies |
| Professional licenses | Certified true copies |
Open Work Permits (Spousal)
| Document | Requirement |
|---|---|
| Spouse's valid permit/status | Certified copy |
| Proof of relationship | As per sponsorship |
| Marriage certificate | Certified true copy |
Study Permits
| Document | Requirement |
|---|---|
| Letter of acceptance | Original from institution |
| Proof of funds | Bank statements (recent) |
| Educational transcripts | Certified true copies |
| Custodian declaration (minors) | Notarized |
Common Affidavits for Immigration
Sometimes IRCC requires sworn statements:
Affidavit of Support
A sponsor declares they will financially support the applicant. Learn more about our affidavit services.
Affidavit of Relationship
Declares the nature of relationship between applicant and sponsor.
Statutory Declaration of Common-Law Relationship
Proves you've lived together for 12+ months.
Affidavit of No Criminal Record
If police certificate is unavailable from a certain country.
Tips for Successful Applications
✓ Start Early
Some documents take weeks to obtain. Start gathering them as soon as possible.
✓ Check Specific Requirements
IRCC requirements change. Always check the most current checklist for your specific application type.
✓ Keep Originals Safe
Only submit certified copies unless originals are specifically requested. Keep your originals in a safe place.
✓ Organize by Category
Use dividers or separate folders for each document type. Label everything clearly.
✓ Make Extra Copies
Have 2-3 certified copies of important documents. You may need them for other applications or future reference.
Cost Estimates
| Service | Estimated Cost |
|---|---|
| Certified copy (per document) | $20-25 |
| Statutory declaration | $25-35 |
| Affidavit | $30-40 |
| Multiple documents (package) | Ask for quote |
Processing Times for Notary Services
| Service | Time Required |
|---|---|
| Certified copies | Same day (walk-in) |
| Simple affidavits | Same day (with draft) |
| Complex statutory declarations | May need appointment |
Ready to Prepare Your Immigration Documents?
At Minute Notary, we specialize in immigration document services. We understand IRCC requirements and can ensure your documents meet all specifications.
Book your appointment and bring your checklist — we'll help you get everything in order.
