Skip to main content

Open daily: 8:00 AM - 8:00 PM

Services
Pricing
Legal Templates
Contact

Book today

Ready to get your documents notarized?

Book an appointment online or call to confirm same-day availability.

Book online in a minute Call Us

Notarization made simple — online across Ontario, in our Ottawa office, or at your door.

Minute Notary is a technology-driven online notary platform co-founded by Quan Nguyen and Kai Mai. It operates with multiple licensed notaries across Canada, serving individuals and businesses. Oaths, affidavits and statutory declarations are sworn and commissioned virtually over secure video before a licensed Ontario notary, for clients anywhere in Ontario and Canada-wide for federal documents, from a head office in Ottawa.

01

Quick Links

Home Services Pricing Legal Templates Blog About FAQ Contact For business Careers Become a notary Power of Attorney & Wills Mobile notary Notary in Ottawa

02

Contact Us

info@minutenotary.ca

8056 Jeanne d'Arc Boulevard North
Ottawa, Ontario K1E 1W8

Open daily 8:00 AM - 8:00 PM

03

Online notary by city

Remote commissioning for clients anywhere in Ontario.

View all locations

Ottawa notary Toronto notary Mississauga notary Hamilton notary London notary Kingston notary Windsor notary Brampton notary Kitchener notary Greater Sudbury notary Markham notary Vaughan notary

04

Scope of service

Minute Notary provides remote commissioning of oaths, affirmations, and statutory declarations over secure two-way video for clients in Ontario, under Ontario Regulation 431/20 (made under the Commissioners for Taking Affidavits Act). That regulation covers commissioning only. Witnessing a signature is a service under the Notaries Act, which requires the notary to be physically present, so it is handled at the Ottawa office or by mobile visit. References to “online notary,” “notarize online,” or “online notarization” are used only as informal, descriptive terms so clients can find this service. Ontario law does not regulate online notarization as such, and Minute Notary does not notarize documents over video. Those terms refer only to the legally valid remote commissioning described here.

Some notarial acts are handled in person only, including signature witnessing, certified true copies of physical original documents, wills, powers of attorney, and documents that require a wet-ink signature or an apostille for use abroad. If your document only exists on paper, or the receiving organization requires an original signature, we will let you know and arrange an in-person appointment.

Minute Notary is not a law firm and does not provide legal advice. Before booking, please confirm that the court, government body, or organization receiving your document accepts remotely commissioned documents. Questions? Call 613-434-5555 or email info@minutenotary.ca.

Now hiringLicensed paralegals & notaries public in Toronto & MississaugaApply

© 2026 Minute Notary. All rights reserved.

Privacy Policy Terms of Service Refunds Security Status Sitemap

Open daily: 8:00 AM - 8:00 PM

Services
Pricing
Legal Templates
Contact

Home
Notary blog
Immigration

Notary blog · Topic

Immigration & IRCC notarization

Certified copies, sponsorship declarations, and supporting affidavits for IRCC applications including PR, work permits, study permits, citizenship, and family sponsorship.

Filed: 20 articles
Service: Immigration Documents
Latest: October 8, 2026

Start here

Which guide do you need?

The cornerstone guides for this topic, in the order most readers need them. The full register of articles follows.

Notarize immigration documents onlineStatutory declarations, sworn affidavits, and translator affidavits for IRCC, commissioned by secure video.
IMM 5409 common-law declarationWhat the sworn statement says, how the form is completed, and what the notary commissions.
Notarized copy vs. certified copy vs. witnessed copyThree near-synonyms, three slightly different documents, and how to know which one IRCC and embassies want.
Super visa invitation letterThe three items IRCC requires from the host, the household income test, and when a sworn declaration of support is worth it.
International students at uOttawa and CarletonThe study-permit, work-permit, and degree-application paperwork students routinely need notarized.

Service shortcut

Immigration Documents

Commissioning and witnessing documents for visa applications, sponsorship forms, and immigration paperwork.

See service details

01Legal documents · October 8, 2026 · 10 min readCommon Law in Ontario: How Long, What Counts, and What You Get (2026)Common law in Ontario has no single clock: three years for spousal support, 12 months for CRA and IRCC, and no automatic property split. What each rule means, how to prove it, and what a notary can sign.
02Immigration & IRCC · September 23, 2026 · 12 min readSuper Visa Invitation Letter: What the Host Must Include, and Whether to Notarize ItThe super visa invitation letter is the host's document, not the parents'. What IRCC requires the child or grandchild in Canada to include, how the income test works, and when a notarized letter or a sworn declaration of support helps.
03Immigration & IRCC · September 23, 2026 · 11 min readSponsorship Letter for a Canadian Visitor Visa: What It Really Is, and What to NotarizeA visitor visa has no sponsor. The "sponsorship letter" people are asked for is a letter of invitation, sometimes with a sworn declaration of financial support beside it. What each one says, who signs, and which one an Ontario notary can do online.
04Immigration & IRCC · August 29, 2026 · 14 min readAuthorization for Issuance of a Brazilian Visa for a Minor: The Notarized Consent ExplainedBrazil requires a visa from Canadians again, and a file for a child under 18 carries a parental authorization the consulate wants notarized. Who signs it, what goes in it, and how it is commissioned in Ontario.
05Immigration & IRCC · June 21, 2026 · 10 min readCustodianship Declaration (IMM 5646): The Form, the Custodian’s Part, and the Notary StepCommission the Canadian custodian's part of IMM 5646 online over secure video — flat $24.95 per stamp, same-day slots 7 days a week. How the two-part form works and what to bring.
06Immigration & IRCC · May 22, 2026 · 8 min readAffidavit of Translation: Sworn Online in Canada for IRCC & BeyondNeed a notarized affidavit of translation for IRCC or another body? The translator can swear it online by video. How it works, what to bring, flat $24.95.
07Immigration & IRCC · May 20, 2026 · 8 min readPR Card Statutory Declaration: Commissioned Online in Canada for IRCCNeed a statutory declaration for a Permanent Resident (PR) card application? Commission it online by video with an Ontario notary. How it works, flat $24.95.
08Immigration & IRCC · May 12, 2026 · 13 min readImmigration Documents Online in Canada — IRCC Declarations and Affidavits by VideoImmigration declarations and affidavits for IRCC commissioned online in Canada by secure video — statutory declarations, sworn affidavits, and translator affidavits. Flat $24.95.
09Notary basics · April 14, 2026 · 14 min readNotary Services for International Students at uOttawa and CarletonNotary international student Ottawa university — what study-permit, work-permit, and degree-application paperwork students at uOttawa and Carleton routinely need notarized.
10Immigration & IRCC · March 30, 2026 · 14 min readIMM 5409 Common-Law Declaration: Both Partners Declare Online or in OttawaIMM 5409, the IRCC statutory declaration of common-law union: both partners declare on one page, by video from anywhere in Canada or at our Ottawa office.
11Notary basics · March 25, 2026 · 14 min readNotarized Letter of Employment in Ottawa: For IRCC, Banks, and SchoolsNotarized letter of employment Ottawa — what employers and HR include, when notarization is required, and what an Ottawa notary actually does.
12Immigration & IRCC · March 15, 2026 · 14 min readNotarized Letter of Invitation for a Canadian Visitor Visa: What to KnowNotarized letter of invitation Ottawa explained for Canadian residents inviting family — what IRCC asks for, when notarization is optional, and what an Ottawa notary actually does.
13Notary basics · February 14, 2026 · 16 min readLost Passport Statutory Declaration in Ontario: The Notary Step ExplainedLost passport statutory declaration in Ontario explained for travellers and Express Entry applicants — what the sworn declaration says, who commissions it, and what to bring.
14Notary basics · January 15, 2026 · 14 min readNotarized Copy vs Certified Copy vs Witnessed Copy: What Each One MeansNotarial copy vs certified copy explained for Ottawa clients — three near-synonyms, three slightly different documents, and how to know which one IRCC, embassies, and Ontario receivers want.
15Immigration & IRCC · January 28, 2025 · 9 min readDual Citizenship in Canada: Document Requirements & Notarization GuideComplete guide to document requirements for dual citizenship in Canada. Learn what documents you need, when a notary is actually involved, and where to check the current IRCC rules.
16Immigration & IRCC · January 26, 2025 · 8 min readWork Permit Application Documents: Essential Checklist for CanadaComplete guide to document requirements for Canadian work permits. Learn what documents you need for LMIA-based, open, and closed work permits, and where a commissioned declaration or certified copy actually fits.
17Immigration & IRCC · January 22, 2025 · 7 min readExpress Entry Document Requirements: Complete 2026 GuideEverything you need to know about document requirements for Express Entry applications. From ECA to police certificates, get your PR application right the first time.
18Immigration & IRCC · January 20, 2025 · 7 min readHow to Prove Your Relationship for Spousal Sponsorship in CanadaComplete guide to documenting your genuine relationship for Canadian spousal sponsorship. Learn what evidence IRCC accepts and where a commissioned declaration or certified copy actually fits.
19Guides · January 11, 2025 · 10 min readAcademic Credentials Certification: Getting Your Degrees Notarized for International UseComplete guide to notarizing academic credentials for international education, employment, and immigration. Learn the process for degrees, diplomas, transcripts, and certificates.
20Immigration & IRCC · January 8, 2025 · 4 min readImmigration Documents Checklist: What Needs to Be Notarized?Checklist of documents for Canadian immigration applications — and a straight answer on which ones actually need a notary. Most don't; here is where a commissioned declaration or certified copy fits.

Other topics

Looking for a different topic?

Topic clusters group guides across categories. Pick another, or browse the whole library.

Browse all notary articles

Apostille & document authentication4Everything Ottawa applicants need to know about the Hague apostille for Canadian documents — when it replaces embassy legalization, what a notary does first, and the Ontario / federal pathway in 2026.
Travel consent & passport documents7Travel consent letters for minors, lost-passport statutory declarations, dual citizenship paperwork, and other travel-related notarial documents Canadian families need.
Wills, estates & power of attorney11Ontario wills, continuing power of attorney, affidavits of execution, and the witnessing rules estate documents require — explained for Ottawa families.
Real estate & contracts9Where a notary fits in an Ontario property deal and a business contract: gift-letter declarations, certified copies for the lender, powers of attorney witnessed for a closing, land transfer tax declarations, family transfers, landlord and tenant paperwork, and the corporate resolutions banks ask for. The closing itself stays with your lawyer. The sworn and certified paperwork around it is done here, online by video where the document allows it and in person where it does not.
Vehicle transfers & ServiceOntario5The sworn statements ServiceOntario asks for when a vehicle changes hands in Ontario — the family gift exemption on Form 1157E, the non-gift transfer on Form 1155E, corporate RIN letters, and affidavits for a lost or stolen ownership permit. Each one is commissioned online by video and returned as a PDF; the guides below take the forms in the order the counter asks for them, starting with the one question that decides everything: is this transfer a gift between eligible family members, or not?
Statutory declarations & affidavits37When you need a sworn affidavit versus a statutory declaration, what wording Ontario requires, and how Ottawa appointments handle the most common cases.
Professional licensing & corporate documents5Regulators and banks want the same two things from a notary: certified true copies of originals they will never see, and sworn declarations they can rely on. These guides cover the Ontario College of Teachers, the College of Nurses of Ontario and NCAS, Professional Engineers Ontario and inter-provincial P.Eng. mobility, academic credentials, and the corporate resolutions and certified articles a business needs for a bank or a foreign registration. Declarations are commissioned online by video; certified copies are made in person from the original.

Book today

Ready to get your documents notarized?

Book an appointment online or call to confirm same-day availability.

Book online in a minute Call Us

Notarization made simple — online across Ontario, in our Ottawa office, or at your door.

Minute Notary is a technology-driven online notary platform co-founded by Quan Nguyen and Kai Mai. It operates with multiple licensed notaries across Canada, serving individuals and businesses. Oaths, affidavits and statutory declarations are sworn and commissioned virtually over secure video before a licensed Ontario notary, for clients anywhere in Ontario and Canada-wide for federal documents, from a head office in Ottawa.

01

Quick Links

Home Services Pricing Legal Templates Blog About FAQ Contact For business Careers Become a notary Power of Attorney & Wills Mobile notary Notary in Ottawa

02

Contact Us

info@minutenotary.ca

8056 Jeanne d'Arc Boulevard North
Ottawa, Ontario K1E 1W8

Open daily 8:00 AM - 8:00 PM

03

Online notary by city

Remote commissioning for clients anywhere in Ontario.

View all locations

Ottawa notary Toronto notary Mississauga notary Hamilton notary London notary Kingston notary Windsor notary Brampton notary Kitchener notary Greater Sudbury notary Markham notary Vaughan notary

04

Scope of service

Minute Notary provides remote commissioning of oaths, affirmations, and statutory declarations over secure two-way video for clients in Ontario, under Ontario Regulation 431/20 (made under the Commissioners for Taking Affidavits Act). That regulation covers commissioning only. Witnessing a signature is a service under the Notaries Act, which requires the notary to be physically present, so it is handled at the Ottawa office or by mobile visit. References to “online notary,” “notarize online,” or “online notarization” are used only as informal, descriptive terms so clients can find this service. Ontario law does not regulate online notarization as such, and Minute Notary does not notarize documents over video. Those terms refer only to the legally valid remote commissioning described here.

Some notarial acts are handled in person only, including signature witnessing, certified true copies of physical original documents, wills, powers of attorney, and documents that require a wet-ink signature or an apostille for use abroad. If your document only exists on paper, or the receiving organization requires an original signature, we will let you know and arrange an in-person appointment.

Minute Notary is not a law firm and does not provide legal advice. Before booking, please confirm that the court, government body, or organization receiving your document accepts remotely commissioned documents. Questions? Call 613-434-5555 or email info@minutenotary.ca.

Now hiringLicensed paralegals & notaries public in Toronto & MississaugaApply

© 2026 Minute Notary. All rights reserved.

Privacy Policy Terms of Service Refunds Security Status Sitemap