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Minute Notary is a technology-driven online notary platform co-founded by Quan Nguyen and Kai Mai. It operates with multiple licensed notaries across Canada, serving individuals and businesses. Oaths, affidavits and statutory declarations are sworn and commissioned virtually over secure video before a licensed Ontario notary, for clients anywhere in Ontario and Canada-wide for federal documents, from a head office in Ottawa.

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Contact Us

info@minutenotary.ca

8056 Jeanne d'Arc Boulevard North
Ottawa, Ontario K1E 1W8

Open daily 8:00 AM - 8:00 PM

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Online notary by city

Remote commissioning for clients anywhere in Ontario.

View all locations

Ottawa notary Toronto notary Mississauga notary Hamilton notary London notary Kingston notary Windsor notary Brampton notary Kitchener notary Greater Sudbury notary Markham notary Vaughan notary

04

Scope of service

Minute Notary provides remote commissioning of oaths, affirmations, and statutory declarations over secure two-way video for clients in Ontario, under Ontario Regulation 431/20 (made under the Commissioners for Taking Affidavits Act). That regulation covers commissioning only. Witnessing a signature is a service under the Notaries Act, which requires the notary to be physically present, so it is handled at the Ottawa office or by mobile visit. References to “online notary,” “notarize online,” or “online notarization” are used only as informal, descriptive terms so clients can find this service. Ontario law does not regulate online notarization as such, and Minute Notary does not notarize documents over video. Those terms refer only to the legally valid remote commissioning described here.

Some notarial acts are handled in person only, including signature witnessing, certified true copies of physical original documents, wills, powers of attorney, and documents that require a wet-ink signature or an apostille for use abroad. If your document only exists on paper, or the receiving organization requires an original signature, we will let you know and arrange an in-person appointment.

Minute Notary is not a law firm and does not provide legal advice. Before booking, please confirm that the court, government body, or organization receiving your document accepts remotely commissioned documents. Questions? Call 613-434-5555 or email info@minutenotary.ca.

Now hiringLicensed paralegals & notaries public in Toronto & MississaugaApply

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Declarations

Notary blog · Topic

Statutory declarations & affidavits

When you need a sworn affidavit versus a statutory declaration, what wording Ontario requires, and how Ottawa appointments handle the most common cases.

Filed: 37 articles
Service: Affidavits
Latest: October 8, 2026

Start here

Which guide do you need?

The cornerstone guides for this topic, in the order most readers need them. The full register of articles follows.

Statutory declaration, sworn onlineStat decs commissioned by video from anywhere in Ontario: CCDC 9A and 9B, ServiceOntario forms, common-law status, lost documents.
Statutory declaration onlineHow the video appointment works, common uses, what to bring, where it is accepted, and the affidavit comparison in the FAQ.
Affidavit onlineNotarize an affidavit by secure video with no office visit: how it works, what to bring, and where it is accepted.
Why a notary refuses, and why a receiver rejectsID, pre-signed pages, blanks, and the after-the-seal rejections that a short checklist prevents.
Notary public vs. justice of the peaceWhat each can do in Ontario, when each is needed, and which one handles your document.
Notary public vs. commissioner of oathsWhat each can do, who is automatically a commissioner, and which professional each document needs.

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Affidavits

Sworn written statements used in court proceedings, immigration applications, and other legal matters.

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01Legal documents · October 8, 2026 · 10 min readCommon Law in Ontario: How Long, What Counts, and What You Get (2026)Common law in Ontario has no single clock: three years for spousal support, 12 months for CRA and IRCC, and no automatic property split. What each rule means, how to prove it, and what a notary can sign.
02Immigration & IRCC · September 23, 2026 · 12 min readSuper Visa Invitation Letter: What the Host Must Include, and Whether to Notarize ItThe super visa invitation letter is the host's document, not the parents'. What IRCC requires the child or grandchild in Canada to include, how the income test works, and when a notarized letter or a sworn declaration of support helps.
03Immigration & IRCC · September 23, 2026 · 11 min readSponsorship Letter for a Canadian Visitor Visa: What It Really Is, and What to NotarizeA visitor visa has no sponsor. The "sponsorship letter" people are asked for is a letter of invitation, sometimes with a sworn declaration of financial support beside it. What each one says, who signs, and which one an Ontario notary can do online.
04Notary basics · September 5, 2026 · 10 min readAre Notarized Documents Legally Binding in Canada? What the Seal ProvesNotarization does not make a document legally binding. What the notary's seal actually proves, what it cannot fix, which documents must be sworn or notarized by law, and when a notarized paper can still be challenged.
05Business & corporate · September 5, 2026 · 9 min readCCDC 9B Statutory Declaration: Commission Online in Ontario (Subcontractor)Subcontractors asked for a CCDC 9B statutory declaration of progress payment distribution can swear it online by video. How 9B differs from 9A, who signs, what to bring, flat $24.95.
06Legal documents · September 1, 2026 · 19 min readForm 1155E: The Sworn Statement for a Used Vehicle Transfer in OntarioNot every tax-exempt vehicle transfer is a family gift. Estates, separation settlements and corporate transfers use Form 1155E instead — sworn by both parties. Which form you need, what the reasons box wants, and what it costs.
07Legal documents · August 9, 2026 · 10 min readAffidavit of Service (Form 8A) for Ontario Small Claims Court: Sworn OnlineFiled in Ontario Small Claims Court and need proof of service? Form 8A is the Affidavit of Service. Swear it online by video with a notary — how it works, what to bring, flat $24.95.
08Business & corporate · June 19, 2026 · 9 min readAGCO Liquor Licence Municipal Information Form: Commission Online in OntarioApplying for an AGCO liquor licence and asked for a statement to be sworn or commissioned? An Ontario notary can commission it online by video. How it works, what to bring, flat $24.95.
09Business & corporate · June 17, 2026 · 9 min readCCDC 9A Statutory Declaration: Commission Online in Ontario (Progress Payment)Contractors needing a CCDC 9A statutory declaration of progress payment distribution can swear it online by video. How it works, what to bring, flat $24.95.
10Legal documents · June 15, 2026 · 9 min readAffidavit for Vaccination Exemption (Religious / Conscience): Sworn OnlineNeed a sworn statement of religious belief or conscience about vaccination? A notary can commission it online by video. How it works, what to bring, flat $24.95.
11Legal documents · June 13, 2026 · 9 min readStatutory Declaration of Residency: Commission Online in OntarioNeed a statutory declaration of residency? Commission it online by video with an Ontario notary — a declaration, not a certified bill. How it works, flat $24.95.
12Legal documents · June 11, 2026 · 11 min readPension Purpose Attestation (Proof of Life): Commission a Declaration OnlineNeed proof of life or residency for a foreign pension? If the fund accepts your own statutory declaration, an Ontario notary can commission it online by video. What is online, what is in person, flat $24.95.
13Legal documents · June 8, 2026 · 14 min readCan a Notary Notarize a Document for a Family Member in Ontario?Can a notary notarize for a family member in Ontario? Why impartiality matters, when a relative's signature is refused, and who can commission your document instead in Ottawa.
14Legal documents · June 8, 2026 · 17 min readWhy Would a Notary Refuse to Notarize My Document? (Ontario)Why a notary refuses to notarize a document in Ontario — the real reasons, from ID and pre-signed pages to incomplete forms — and how to prepare so it doesn't happen in Ottawa.
15Legal documents · June 7, 2026 · 9 min readAffidavit for Divorce (Form 36): Sworn Online in OntarioFiling a simple or joint divorce in Ontario? The Affidavit for Divorce (Form 36) is sworn. Swear it online by video with a notary. How it works, flat $24.95.
16Legal documents · June 5, 2026 · 12 min readAffidavit of Service (Form 6B) and Domestic Contract Affidavit (Form 26B): Sworn Online in OntarioForm 6B is the Ontario family court affidavit of service; Form 26B is the affidavit for filing a domestic contract with the court. Swear either online by video with a notary. How it works, what to bring, flat $24.95.
17Legal documents · June 3, 2026 · 9 min readStatutory Declaration to Correct a Registration Error: Declare It Online in OntarioFixing an error on an Ontario vital-statistics registration needs a sworn statutory declaration. Commission it online by video. How it works, flat $24.95.
18Legal documents · June 1, 2026 · 9 min readDeclaration Affirming Parentage in Ontario: Commission It Online by VideoNeed a declaration affirming parentage in Ontario? Commission the sworn declaration online by video with a notary. How it works, what to bring, flat $24.95.
19Legal documents · May 30, 2026 · 9 min readDelayed Birth Registration in Ontario: Commission the Declaration OnlineRegistering a birth late in Ontario needs a statutory declaration and evidence. Commission the declaration online by video. How it works, flat $24.95.
20Legal documents · May 28, 2026 · 9 min readAmend a Birth Registration in Ontario: Commission the Declaration OnlineCorrecting or amending an Ontario birth registration often needs a sworn statement. Commission it online by video. How it works, what to bring, flat $24.95.
21Legal documents · May 24, 2026 · 8 min readOSAP Affidavit: Sworn Online in Ontario (Sole Support, Common-Law, Income)Need an OSAP affidavit sworn for sole support, common-law status, or income? Swear it online by video with an Ontario notary. How it works, flat $24.95.
22Immigration & IRCC · May 22, 2026 · 8 min readAffidavit of Translation: Sworn Online in Canada for IRCC & BeyondNeed a notarized affidavit of translation for IRCC or another body? The translator can swear it online by video. How it works, what to bring, flat $24.95.
23Immigration & IRCC · May 20, 2026 · 8 min readPR Card Statutory Declaration: Commissioned Online in Canada for IRCCNeed a statutory declaration for a Permanent Resident (PR) card application? Commission it online by video with an Ontario notary. How it works, flat $24.95.
24Legal documents · May 18, 2026 · 8 min readLost or Stolen Vehicle Ownership Affidavit: Sworn Online in OntarioLost your Ontario vehicle permit (ownership)? Swear a lost or stolen vehicle ownership affidavit online by video. How it works, what to bring, flat $24.95.
25Business & corporate · May 16, 2026 · 8 min readRIN Letter for a Corporate Vehicle: Swear the Statement Online in OntarioNeed a notarized RIN letter for a corporate vehicle in Ontario? Swear the statement online by video. How it works, what to bring, and the flat $24.95 price.
26Legal documents · May 14, 2026 · 12 min readVehicle Transfer & Gift Affidavits Online in Ontario — Sworn by VideoSwear the sworn statement for an Ontario vehicle transfer or family gift (Form 1157E) online by video. How it works, what to bring, flat $24.95 per stamp.
27Immigration & IRCC · May 12, 2026 · 13 min readImmigration Documents Online in Canada — IRCC Declarations and Affidavits by VideoImmigration declarations and affidavits for IRCC commissioned online in Canada by secure video — statutory declarations, sworn affidavits, and translator affidavits. Flat $24.95.
28Legal documents · May 6, 2026 · 12 min readNotarize a Signature Online in Canada — What Video Can and Cannot Do"Notarize a signature online" usually means one of two acts. Sworn statements and declarations can be commissioned by video under O. Reg. 431/20; witnessing a signature stays in person. How to tell which one you need.
29Legal documents · May 4, 2026 · 12 min readNotarize a Statutory Declaration Online in Canada — By Video, Any CityGet a statutory declaration commissioned online in Canada by secure video. How it works, common uses, what to bring, where it's accepted, flat $24.95.
30Legal documents · May 2, 2026 · 12 min readHow to Notarize an Affidavit Online in Canada — From Any City, By VideoNotarize an affidavit online in Canada by secure video — no office visit. See how it works, what to bring, where it's accepted, and the flat $24.95 price.
31Travel & passport · April 9, 2026 · 14 min readSingle Status Declaration for a Foreign Marriage: An Ottawa Notary GuideSingle status declaration Ottawa marriage abroad — what the sworn declaration says, when foreign authorities require it, and the apostille step that comes after.
32Notary basics · April 4, 2026 · 18 min readPassport Guarantor in Canada: Who Qualifies, and PPTC 132 When No One DoesWho can be a passport guarantor in Canada in 2026 — family members included — how references differ, when renewals skip the guarantor, and the PPTC 132 declaration a notary commissions when no one qualifies.
33Immigration & IRCC · March 30, 2026 · 14 min readIMM 5409 Common-Law Declaration: Both Partners Declare Online or in OttawaIMM 5409, the IRCC statutory declaration of common-law union: both partners declare on one page, by video from anywhere in Canada or at our Ottawa office.
34Wills & estates · February 19, 2026 · 14 min readAffidavit of Execution of an Ontario Will: What a Notary Actually DoesAffidavit of execution Ontario explained — what an executor brings to probate, how a notary or commissioner takes the witness's sworn statement, and what to bring to an Ottawa appointment.
35Notary basics · February 14, 2026 · 16 min readLost Passport Statutory Declaration in Ontario: The Notary Step ExplainedLost passport statutory declaration in Ontario explained for travellers and Express Entry applicants — what the sworn declaration says, who commissions it, and what to bring.
36Legal documents · January 5, 2026 · 14 min readNotary Public vs Commissioner of Oaths Ontario: Which One Do You Actually Need?Notary public vs commissioner of oaths Ontario explained for Ottawa clients — what each can do, who is automatically a commissioner, and which professional each document needs.
37Guides · January 14, 2025 · 3 min readLost Important Documents? Here's What to Do and How a Notary Can HelpDiscover step-by-step solutions when you've lost your passport, birth certificate, or other vital documents. Learn how notary services can help you recover.

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Apostille & document authentication4Everything Ottawa applicants need to know about the Hague apostille for Canadian documents — when it replaces embassy legalization, what a notary does first, and the Ontario / federal pathway in 2026.
Immigration & IRCC notarization20Certified copies, sponsorship declarations, and supporting affidavits for IRCC applications including PR, work permits, study permits, citizenship, and family sponsorship.
Travel consent & passport documents7Travel consent letters for minors, lost-passport statutory declarations, dual citizenship paperwork, and other travel-related notarial documents Canadian families need.
Wills, estates & power of attorney11Ontario wills, continuing power of attorney, affidavits of execution, and the witnessing rules estate documents require — explained for Ottawa families.
Real estate & contracts9Where a notary fits in an Ontario property deal and a business contract: gift-letter declarations, certified copies for the lender, powers of attorney witnessed for a closing, land transfer tax declarations, family transfers, landlord and tenant paperwork, and the corporate resolutions banks ask for. The closing itself stays with your lawyer. The sworn and certified paperwork around it is done here, online by video where the document allows it and in person where it does not.
Vehicle transfers & ServiceOntario5The sworn statements ServiceOntario asks for when a vehicle changes hands in Ontario — the family gift exemption on Form 1157E, the non-gift transfer on Form 1155E, corporate RIN letters, and affidavits for a lost or stolen ownership permit. Each one is commissioned online by video and returned as a PDF; the guides below take the forms in the order the counter asks for them, starting with the one question that decides everything: is this transfer a gift between eligible family members, or not?
Professional licensing & corporate documents5Regulators and banks want the same two things from a notary: certified true copies of originals they will never see, and sworn declarations they can rely on. These guides cover the Ontario College of Teachers, the College of Nurses of Ontario and NCAS, Professional Engineers Ontario and inter-provincial P.Eng. mobility, academic credentials, and the corporate resolutions and certified articles a business needs for a bank or a foreign registration. Declarations are commissioned online by video; certified copies are made in person from the original.

Book today

Ready to get your documents notarized?

Book an appointment online or call to confirm same-day availability.

Book online in a minute Call Us

Notarization made simple — online across Ontario, in our Ottawa office, or at your door.

Minute Notary is a technology-driven online notary platform co-founded by Quan Nguyen and Kai Mai. It operates with multiple licensed notaries across Canada, serving individuals and businesses. Oaths, affidavits and statutory declarations are sworn and commissioned virtually over secure video before a licensed Ontario notary, for clients anywhere in Ontario and Canada-wide for federal documents, from a head office in Ottawa.

01

Quick Links

Home Services Pricing Legal Templates Blog About FAQ Contact For business Careers Become a notary Power of Attorney & Wills Mobile notary Notary in Ottawa

02

Contact Us

info@minutenotary.ca

8056 Jeanne d'Arc Boulevard North
Ottawa, Ontario K1E 1W8

Open daily 8:00 AM - 8:00 PM

03

Online notary by city

Remote commissioning for clients anywhere in Ontario.

View all locations

Ottawa notary Toronto notary Mississauga notary Hamilton notary London notary Kingston notary Windsor notary Brampton notary Kitchener notary Greater Sudbury notary Markham notary Vaughan notary

04

Scope of service

Minute Notary provides remote commissioning of oaths, affirmations, and statutory declarations over secure two-way video for clients in Ontario, under Ontario Regulation 431/20 (made under the Commissioners for Taking Affidavits Act). That regulation covers commissioning only. Witnessing a signature is a service under the Notaries Act, which requires the notary to be physically present, so it is handled at the Ottawa office or by mobile visit. References to “online notary,” “notarize online,” or “online notarization” are used only as informal, descriptive terms so clients can find this service. Ontario law does not regulate online notarization as such, and Minute Notary does not notarize documents over video. Those terms refer only to the legally valid remote commissioning described here.

Some notarial acts are handled in person only, including signature witnessing, certified true copies of physical original documents, wills, powers of attorney, and documents that require a wet-ink signature or an apostille for use abroad. If your document only exists on paper, or the receiving organization requires an original signature, we will let you know and arrange an in-person appointment.

Minute Notary is not a law firm and does not provide legal advice. Before booking, please confirm that the court, government body, or organization receiving your document accepts remotely commissioned documents. Questions? Call 613-434-5555 or email info@minutenotary.ca.

Now hiringLicensed paralegals & notaries public in Toronto & MississaugaApply

© 2026 Minute Notary. All rights reserved.

Privacy Policy Terms of Service Refunds Security Status Sitemap