CCDC 9A Statutory Declaration: Notarize Online in Ontario (Progress Payment)
Contractors needing a CCDC 9A statutory declaration of progress payment distribution can swear it online by video. How it works, what to bring, flat $19.90.
Last updated: June 17, 2026
CCDC 9A Statutory Declaration: Notarize Online in Ontario (Progress Payment)
Quick answer: CCDC 9A is the construction-industry Statutory Declaration of Progress Payment Distribution by the Contractor — the contractor's authorized officer declares that subcontractors and suppliers owed for prior periods have been paid (other than holdback or disputed amounts). The officer can swear it before an Ontario notary public online, by secure video: show valid photo ID, swear the declaration, and sign while the notary watches. It costs a flat $19.90 per stamp plus HST. The notary commissions it; the truth of the payments is the contractor's responsibility.
On many construction projects, each progress payment to the contractor is conditional on a sworn declaration that those down the chain have been paid. CCDC 9A is that declaration, and it is needed regularly through a project. The swearing is quick, and for Ontario contractors it can be done online over video, without sending someone to an office every draw.
This guide explains what CCDC 9A is, who swears it, how to do it online, and what to bring. If your form is ready, you can book online or call (613) 434-5555. For the bigger picture, see our guide to online and virtual notary services and the statutory declaration guide.
Key Takeaways
| Decision point | What to check | Why it matters |
|---|---|---|
| Who swears | An authorized officer of the contractor | They must have authority and knowledge. |
| What it states | Prior amounts to subs/suppliers paid | Other than holdback or disputed amounts. |
| Frequency | Often each progress payment | You may need it repeatedly through a project. |
| Acceptance | Owner/consultant/lender accepts remote | Confirm before relying on it. |
| Price | Flat $19.90 per stamp plus HST | Same online or in person. |
What a Notary Can and Cannot Do
What a notary can and cannot do: A notary public administers the oath or affirmation, witnesses the signature, and commissions the declaration. A notary does not verify that subcontractors and suppliers were actually paid, confirm the officer's corporate authority, or advise on construction-lien matters. The truth of the declaration is the contractor's responsibility; for lien or payment disputes, consult a construction lawyer.
Minute Notary commissions declarations as an Ontario notary public, including by video under O. Reg. 431/20.
What CCDC 9A Declares
CCDC 9A is part of the standard construction-contract toolkit. With each application for progress payment, the contractor's authorized officer declares that the amounts owing to subcontractors and suppliers for work or materials included in prior certified payments have been paid — except for holdback properly retained, or amounts in legitimate dispute. Owners, payment certifiers, and lenders rely on it before releasing funds. Because it recurs through a project, contractors often need it commissioned many times, which is exactly where a quick online appointment helps.
How to Swear CCDC 9A Online — Step by Step
- Complete the CCDC 9A, unsigned, with the project and payment-period details.
- Confirm the right officer will swear it — someone with authority and knowledge of the payments.
- Book the service and a time. Choose statutory declarations when you book online. Slots run on Ottawa time (America/Toronto).
- Join the video call and verify identity with valid government photo ID.
- Swear and sign the declaration while the notary watches.
- The notary commissions it and applies their seal.
- Submit it with the application for progress payment.
What to Bring to Your Online Appointment
| Item | Why you need it |
|---|---|
| The completed CCDC 9A, unsigned | The officer swears and signs in front of the notary. |
| Valid government photo ID | Required on camera. |
| Project and payment-period details | To complete the declaration accurately. |
| A payment method | The flat fee plus HST is taken before release. |
Booking note: Contractors who need CCDC 9A every payment period can book recurring online appointments. Call (613) 434-5555 to arrange a regular slot.
Online or In Person — How to Decide
| Your situation | Best channel | Why |
|---|---|---|
| Officer has valid ID, form ready | Online by video | Fast and repeatable each draw. |
| Recurring monthly draws | Online by video | A quick video call beats an office trip each time. |
| The recipient requires in-person | In person | Confirm the owner/lender's requirement. |
| No working camera or quiet space | In person | The notary must see and hear the officer clearly. |
Why Swear It Online
CCDC 9A is one of those documents you need again and again on a project. Sending an officer to a notary's office every progress draw wastes time; a fifteen-minute video appointment from the site office or head office does the same job. Same-day slots are often available when a draw deadline is close. The trade-offs are the usual ones: a working camera, a quiet space, valid photo ID, and a complete form.
A Quick Scenario
A general contractor in Ottawa submits monthly progress draws on a commercial build. Each draw needs a CCDC 9A. The project accountant completes the form, the authorized officer joins a short video appointment, shows photo ID, swears the declaration, and signs while the notary watches. The notary commissions it, and it goes in with the draw — repeated cleanly each month.
Common Mistakes to Avoid
- The wrong person swearing. It must be an authorized officer with knowledge of the payments.
- Signing before the appointment. Swear and sign in front of the notary.
- Assuming the notary verifies payments. That is the contractor's responsibility.
- Expired ID. Valid government photo ID is required on camera.
Where Contractors Book From Across Ontario
Because the appointment is by video, the signing officer can swear the declaration from any site or head office in Ontario. Contractors book from across the province:
- Greater Toronto Area — Toronto, Mississauga, Brampton, Markham, Vaughan, Richmond Hill, Oshawa, Pickering
- Eastern Ontario — Ottawa, Kingston, Cornwall, Belleville, Brockville, Pembroke
- Central Ontario — Barrie, Peterborough, Orillia, Newmarket
- Southwestern Ontario — Hamilton, London, Kitchener–Waterloo, Cambridge, Guelph, Windsor, Brantford, St. Catharines
- Northern Ontario — Sudbury, Thunder Bay, Sault Ste. Marie, North Bay, Timmins
Pricing and Booking
| Service | Fee | Note |
|---|---|---|
| CCDC 9A statutory declaration | $19.90 per stamp | Flat rate plus HST, online or in person |
| Each additional stamp / seal | $19.90 | Same flat rate, no bulk tiers |
Online appointments add HST plus a small card processing fee, shown in full before you pay. To book, choose statutory declarations when you book online, or call (613) 434-5555.
Frequently Asked Questions
What is a CCDC 9A statutory declaration?
CCDC 9A is the Canadian Construction Documents Committee form titled Statutory Declaration of Progress Payment Distribution by the Contractor. In it, an authorized officer of the contractor declares, under oath or affirmation, that amounts owing to subcontractors and suppliers for prior payment periods have been paid (other than holdback or amounts in dispute). It is sworn before a notary or commissioner, who commissions it.
Can I notarize a CCDC 9A online?
Yes. The authorized officer can swear it before an Ontario notary public over a secure video appointment under O. Reg. 431/20 — show valid government photo ID, swear the declaration on camera, and sign while the notary watches. Confirm the owner, consultant, or lender receiving it accepts a remotely commissioned declaration.
Who signs the CCDC 9A?
An authorized signing officer of the contractor — someone with authority to make the declaration on behalf of the company and with knowledge of the payments. They present valid government photo ID and swear the declaration. The notary verifies identity and commissions it; it does not verify the underlying payments, which are the contractor's responsibility.
What do I need for the appointment?
A device with a working camera and microphone, a stable internet connection, valid government photo ID, and the completed CCDC 9A, unsigned. Have the project and payment-period details ready. You sign in front of the notary, so do not sign beforehand.
How much does it cost?
Minute Notary charges a flat $19.90 per stamp plus HST, the same online or in person. Online appointments add HST plus a small card processing fee, shown before you pay, and nothing is confirmed until payment succeeds.
Does the notary verify that subcontractors were paid?
No. The notary commissions the sworn declaration and verifies the signer's identity. The truth of the declaration — that subcontractors and suppliers have been paid — is the contractor's responsibility, and a false declaration carries legal consequences.
Final Recommendation
If you need a CCDC 9A commissioned, have the authorized officer swear it online in a short video appointment with valid photo ID and the form complete. It is the fastest way to keep progress draws moving, especially when you need one every period. The notary makes the declaration official; the truth of the payments is the contractor's responsibility, and for lien or payment disputes, consult a construction lawyer.
Book Your Appointment
Need to notarize a CCDC 9A statutory declaration? Minute Notary commissions it by secure video — flat $19.90 per stamp plus HST.
- Book online: Request an appointment
- Call: (613) 434-5555
- Service page: Statutory Declarations
- Related guide: Statutory declaration online in Canada
- Hours: Monday to Friday, 9:00 AM to 5:00 PM (Ottawa time)
Sources
Related notary services
