Statutory Declaration to Correct a Registration Error: Notarize Online in Ontario
Fixing an error on an Ontario vital-statistics registration needs a sworn statutory declaration. Commission it online by video. How it works, flat $19.90.
Last updated: June 23, 2026
Statutory Declaration to Correct a Registration Error: Notarize Online in Ontario
Quick answer: When there is an error on an Ontario vital-statistics registration — a misspelled name, a wrong date, or another clerical mistake on a birth, marriage, or death record — the Office of the Registrar General (ServiceOntario) may require a sworn statutory declaration by the applicant, with supporting evidence of the correct information. You can commission that declaration before an Ontario notary public online, by secure video: show valid photo ID, swear or affirm the statement, and sign while the notary watches. It costs a flat $19.90 per stamp plus HST. The notary commissions the declaration; ServiceOntario makes the correction.
An error on an official record causes problems everywhere it is used — ID, school, benefits, travel. Correcting it runs through ServiceOntario, and the application usually includes a sworn declaration of the correct facts. For Ontario applicants, that declaration can be commissioned online over video, without an office visit.
This guide explains when the declaration is needed, how to commission it online, and what evidence to prepare. If your declaration is ready, you can book online or call (613) 434-5555. For the bigger picture, see our guide to online and virtual notary services and the statutory declaration guide.
Key Takeaways
| Decision point | What to check | Why it matters |
|---|---|---|
| Type of record | Birth, marriage, or death registration | The record determines the process. |
| The error | Name, date, or other clerical mistake | What can be corrected is set by ServiceOntario. |
| Evidence | Proof of the correct information | ServiceOntario requires supporting documents. |
| Identification | Valid government photo ID | Required on camera. |
| Price | Flat $19.90 per stamp plus HST | Same online or in person. |
What a Notary Can and Cannot Do
What a notary can and cannot do: A notary public administers the oath or affirmation, witnesses the signature, and commissions the statutory declaration. A notary does not decide whether the correction is approved, weigh your evidence, draft the legal content, or update the record. Those are set by ServiceOntario and the Office of the Registrar General.
Minute Notary commissions declarations as an Ontario notary public, including by video under O. Reg. 431/20.
When You Need This Declaration
ServiceOntario corrects errors on registrations through the Office of the Registrar General. To support the correction, you may need to swear a statutory declaration setting out the correct information, along with documents that prove it — for example records showing the correct spelling or date. Some minor corrections may follow a simpler process. Confirm with ServiceOntario what your specific correction requires, and what evidence to include, before you book. Once the declaration wording and evidence are ready, the notary step is quick.
How to Commission the Declaration Online — Step by Step
- Complete the declaration, unsigned, setting out the correct information.
- Gather supporting evidence that proves the correction.
- Book the service and a time. Choose statutory declarations when you book online. Slots run on Ottawa time (America/Toronto).
- Join the video call and verify identity with valid government photo ID.
- Swear and sign the declaration while the notary watches.
- The notary commissions it and applies their seal.
- Submit to ServiceOntario with the declaration, evidence, and fee.
What to Bring to Your Online Appointment
| Item | Why you need it |
|---|---|
| The completed declaration, unsigned | You swear and sign in front of the notary. |
| Valid government photo ID | Required on camera. |
| Evidence of the correct information | To confirm the declaration matches your records. |
| A payment method | The flat fee plus HST is taken before release. |
Booking note: If more than one person must swear, each can join the same video call. Call (613) 434-5555 if you are unsure what your correction requires.
Online or In Person — How to Decide
| Your situation | Best channel | Why |
|---|---|---|
| Declaration ready, valid ID, stable internet | Online by video | Fastest; commissioned under O. Reg. 431/20. |
| More than one person must swear | Online by video | Each joins the same call with their own ID. |
| Unsure what evidence is required | Confirm first | Check ServiceOntario before booking. |
| No working camera or quiet space | In person | The notary must see and hear you clearly. |
Why Commission It Online
Fixing a record is frustrating enough without an extra trip to a notary. Online, you complete the declaration, join a short video call, swear it, and submit it with your evidence. Same-day slots are often available when you need the correction quickly — for example before applying for ID or travel documents. The trade-offs are the usual ones: a working camera, a quiet space, valid photo ID, and a complete declaration.
A Quick Scenario
A person in Kitchener finds their date of birth is recorded incorrectly on their Ontario registration. ServiceOntario's correction process calls for a sworn declaration of the correct date plus supporting evidence. They complete the declaration, gather records showing the correct date, join a fifteen-minute video appointment, show photo ID, swear the declaration, and sign while the notary watches. The notary commissions it, and they submit the package to the Office of the Registrar General.
Common Mistakes to Avoid
- Missing evidence. A correction relies on proof of the correct information — gather it first.
- Signing before the appointment. Swear and sign in front of the notary.
- Assuming the notary makes the correction. ServiceOntario does that.
- Expired ID. Valid government photo ID is required on camera.
Where Clients Book From Across Ontario
Because the appointment is by video, you can join from anywhere in Ontario while your record stays an Ontario matter. Clients book from across the province:
- Greater Toronto Area — Toronto, Mississauga, Brampton, Markham, Vaughan, Richmond Hill, Oshawa, Pickering
- Eastern Ontario — Ottawa, Kingston, Cornwall, Belleville, Brockville, Pembroke
- Central Ontario — Barrie, Peterborough, Orillia, Newmarket
- Southwestern Ontario — Hamilton, London, Kitchener–Waterloo, Cambridge, Guelph, Windsor, Brantford, St. Catharines
- Northern Ontario — Sudbury, Thunder Bay, Sault Ste. Marie, North Bay, Timmins
Pricing and Booking
| Service | Fee | Note |
|---|---|---|
| Correction declaration | $19.90 per stamp | Flat rate plus HST, online or in person |
| Each additional stamp / seal | $19.90 | Same flat rate, no bulk tiers |
Online appointments add HST plus a small card processing fee, shown in full before you pay. To book, choose statutory declarations when you book online, or call (613) 434-5555.
Frequently Asked Questions
When do I need a statutory declaration to correct a registration?
The Office of the Registrar General (ServiceOntario) may require a sworn statutory declaration by the applicant to correct an error in a registration — a birth, marriage, or death record — together with supporting evidence of the correct information. The notary commissions the declaration; ServiceOntario sets the forms, evidence, and process.
Can I notarize the correction declaration online?
Yes. The statutory declaration can be commissioned before an Ontario notary public over a secure video appointment under O. Reg. 431/20 — show valid government photo ID, swear or affirm the statement on camera, and sign while the notary watches. It is an Ontario vital-statistics matter, so this suits Ontario applicants.
What kind of errors can be corrected this way?
Common examples include misspelled names, incorrect dates, or other clerical errors on a registration. What can be corrected, and what evidence is needed, is set by ServiceOntario and depends on the error. The notary commissions the sworn statement; it does not decide whether the correction is approved.
What do I need for the appointment?
A device with a working camera and microphone, a stable internet connection, valid government photo ID, and the completed declaration, unsigned. Have your supporting evidence of the correct information ready. You sign in front of the notary, so do not sign beforehand.
How much does it cost?
Minute Notary charges a flat $19.90 per stamp plus HST, the same online or in person. Online appointments add HST plus a small card processing fee, shown before you pay, and nothing is confirmed until payment succeeds.
Does the notary make the correction?
No. The notary commissions the statutory declaration. The correction is made by ServiceOntario through the Office of the Registrar General, which reviews the declaration and evidence before updating the record.
Final Recommendation
If there is an error on an Ontario registration, confirm with ServiceOntario what the correction requires and what evidence proves the right information. Then commission the statutory declaration online in a short video appointment with valid photo ID and your evidence ready. The notary makes the declaration official; the Office of the Registrar General reviews it and corrects the record.
Book Your Appointment
Need to notarize a statutory declaration to correct a registration error in Ontario? Minute Notary commissions it by secure video — flat $19.90 per stamp plus HST.
- Book online: Request an appointment
- Call: (613) 434-5555
- Service page: Statutory Declarations
- Related guide: Statutory declaration online in Canada
- Hours: Monday to Friday, 9:00 AM to 5:00 PM (Ottawa time)
Sources
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