Express Entry Document Requirements: Complete 2025 Guide

Tip: Higher language scores significantly boost your CRS points. Consider retaking the test if your scores are borderline.

Educational Credential Assessment (ECA)

If your education is from outside Canada, you need an ECA to prove it's equivalent to Canadian credentials:

Approved ECA Organizations:

• World Education Services (WES) — Most popular, fastest
• International Credential Assessment Service (ICAS)
• Comparative Education Service (CES)
• International Qualifications Assessment Service (IQAS)
• Medical Council of Canada (MCC) — For physicians only

What you'll need for ECA:

• Certified copies of diplomas/degrees
• Certified copies of transcripts
• Translation (if not in English or French)

ECA Validity: 5 years from date of issue

Documents for Invitation to Apply (ITA)

Once you receive an ITA, you have 60 days to submit your complete application. Here's everything you'll need:

1. Identity Documents

Important: Your passport must be valid for at least 6 months beyond your expected travel date.

2. Education Documents

3. Work Experience Documents

Proving your work experience is critical and often the most complex part:

Reference Letters

Each employer must provide a letter on company letterhead including:

• Your job title
• Duties and responsibilities (detailed, matching NOC description)
• Dates of employment (start and end)
• Hours worked per week
• Salary and benefits (optional but helpful)
• Supervisor's name, title, and contact information

What if your employer won't provide a letter?

If you can't get a reference letter (company closed, uncooperative employer), you can use:

• Statutory declaration explaining why letter is unavailable
• Affidavits from coworkers who can verify your employment
• Pay stubs, tax documents, and contracts as supporting evidence

Supporting Employment Documents

• Employment contracts
• Pay stubs (several per year of employment)
• Tax returns or T4s (for Canadian experience)
• Promotion letters or performance reviews

4. Police Certificates

You need police certificates from every country where you've lived for 6 months or more since age 18.

Validity: Police certificates are valid for 12 months from date of issue.

Start early! Some countries take months to process. Apply as soon as you create your Express Entry profile.

5. Medical Examination

After receiving an ITA, you must complete a medical exam with an IRCC-designated panel physician. The doctor submits results directly to IRCC.

Medical Validity: 12 months from date of exam

6. Proof of Funds

Unless you have a valid job offer or are applying through CEC, you must prove you have enough money to settle:

Accepted proof:

• Bank statements (last 6 months)
• Investment account statements
• Fixed deposit certificates
• Letter from bank confirming account history and balance

Notarization: While not always required, certified copies of bank letters add credibility.

7. Family Documents

If you're including family members:

Documents Requiring Notarization

Several Express Entry documents require or benefit from notarization:

Mandatory Notarization

• Statutory Declaration of Common-Law Union — Must be sworn before a notary
• Affidavits — For missing documents or special circumstances
• Translated documents — Translator's declaration should be notarized

Recommended Notarization

• Certified copies of passports, diplomas, and certificates
• Reference letters — While not required, notarization adds authenticity
• Bank letters — Reduces questions about authenticity

Translation Requirements

Documents not in English or French must be translated by a certified translator. The translation must include:

• Translator's certification of accuracy
• Translator's name, signature, and contact information
• Date of translation
• Notarized signature on the certification (recommended)

Keep both the original and translation together when submitting.

Common Express Entry Mistakes

Avoid these errors that cause delays or refusals:

❌ Incomplete Reference Letters

Letters missing duties, hours, or dates will be questioned. Ensure each letter matches the NOC code you're claiming.

❌ Expired Documents

• Police certificates over 12 months old
• Medical exams over 12 months old
• ECAs over 5 years old
• Language tests over 2 years old

❌ Poor Quality Scans

Blurry, cropped, or illegible documents slow down processing. Scan at 300 DPI minimum in color.

❌ Missing Pages

Submit ALL passport pages, even blank ones. Missing pages raise red flags.

❌ Mismatched Information

Your name must match exactly across all documents. If you've used different names (maiden name, married name), include documentation explaining the change.

Document Preparation Timeline

Start preparing documents before creating your Express Entry profile:

Costs to Budget For

Provincial Nominee Programs (PNP)

Many applicants boost their CRS score through Provincial Nominee Programs, which add 600 points. Each province has its own document requirements in addition to Express Entry requirements.

How We Can Help

At Minutes Notary, we help Express Entry applicants with:

• Certified True Copies — For passports, diplomas, certificates
• Statutory Declarations — For common-law relationships or missing documents
• Affidavits — For special circumstances
• Notarized Signatures — For translated documents

We understand Express Entry timelines and offer same-day service for most documents.

Ready to Get Started?

Don't let document issues delay your Canadian dream. Book an appointment with Minutes Notary to ensure your Express Entry documents are properly certified.

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