Open daily: 9:00 AM - 5:00 PM
Online & virtual notary service
$19.90 + HST15-20 minutesOnline or by appointment
Have a document that only exists as a PDF? Get a notary-certified true copy of bank statements, CRA notices, eCOPR confirmations, and digital transcripts entirely online. You download the native file from your portal while we watch over screen-share — no office visit, no printing.
A digital certified copy is a notary-certified true copy of a document that was originally issued in electronic form — for example an online banking statement, a CRA Notice of Assessment, an IRCC eCOPR, or a MyCreds digital transcript. Because these documents never existed on paper, there is no physical original for a notary to inspect at a desk. Instead, an Ontario Notary Public certifies them over a secure video appointment: you log in to the issuing portal and download the native PDF directly from the source while sharing your screen, so the notary witnesses that the file is genuine and unaltered before applying their certification. This makes it possible to obtain a legally recognized certified copy of an electronic document without leaving home — accepted by Immigration, Refugees and Citizenship Canada (IRCC), universities, employers, and many government agencies. A critical limit applies: a scan, a photo, or a screenshot of a paper document is not a digital original and cannot be certified this way. Only the native file downloaded live from the genuine portal qualifies.
Related services you may need: Certified True Copies, Notarizing Signatures, Statutory Declarations
Why it matters
More and more documents are now issued only in electronic form — banks have closed paper statements, the CRA posts your Notice of Assessment in My Account, IRCC sends an eCOPR by email, and universities release transcripts through MyCreds. When IRCC, a university, an employer, or a foreign authority asks for a certified copy of one of these, you cannot bring a paper original to a notary because one never existed. A digital certified copy solves this: an Ontario Notary Public certifies the electronic file after watching you download it live from the genuine source, giving you a legally recognized copy without printing, scanning, or guessing whether a screenshot will be accepted. It is faster than mailing originals and removes the risk of a submission being rejected because the copy was not properly certified.
Straightforward process. Most appointments completed in minutes once we're face to face.
Choose the digital certified copy service when you book online. You will meet the notary by secure video — no need to come to the office.
On the call, present your valid government-issued photo ID so the notary can verify your identity, the same as any notarization.
You share your screen and log in to the issuing portal (your bank, CRA, IRCC, or school), then download the native PDF directly from the source while the notary watches. This confirms the file is genuine and unaltered.
The notary certifies the downloaded electronic document as a true copy of what was issued from the source, applying their official certification.
You receive your certified digital copy ready to submit. The whole appointment usually takes 15-20 minutes.
What to bring
Please ensure you have the following items when you visit.
Quick tips to make your appointment go smoothly.
A scan, a photo, or a screenshot of a paper document is not a digital original. Only the native PDF downloaded straight from the issuing portal can be certified this way.
You will sign in to your bank, CRA, IRCC, or school portal live on the call. Have your username, password, and any two-factor device ready so the appointment moves quickly.
Most Canadian agencies accept remotely certified copies, but some foreign authorities still require a wet-ink original. Confirm with the receiving organization before you book.
The notary needs to see you download the file during the call. Sending the PDF in advance does not let them verify it came from the genuine source.
Is This For You?
This service is commonly needed by the following groups.
IRCC applications often need certified copies of eCOPR, permits, and bank statements that were issued electronically and have no paper original.
Universities and credential assessors increasingly issue MyCreds and digital transcripts that must be certified without ever being printed.
Lenders request certified online bank statements and CRA Notices of Assessment that you can only access as a download from your account.
Anyone outside Ottawa, or unable to travel, can certify an electronic document over video instead of mailing or visiting in person.
Regulatory colleges and employers may require certified digital licences, registry profiles, or enrolment letters issued through an online portal.
Transparent pricing
The price you see is what you pay at the counter. HST applies.
Booking online instead? Online appointments add HST plus a small card processing fee, shown in full before you pay.
First digital certification
Per document
Each additional certification
Each additional document
Ready when you are. Same-day slots available most weekdays.
A digital certified copy applies only to documents that were originally issued electronically and downloaded live from the genuine source during the appointment. Scans, photos, or screenshots of paper documents cannot be certified this way and require an in-person certified true copy. The notary will confirm whether your specific document, and the organization receiving it, can accept a remotely certified digital copy before completing the appointment. Some foreign authorities still require a physical wet-ink original.
FAQs
If your question is not here, .
Practical guides written for the same kinds of clients we see in person. Free to read, no signup.
Your bank statement, CRA notice, eCOPR, and university transcript may only exist as a PDF. Here is how an Ottawa notary certifies a document that was issued electronically — online, over video, without a paper original.
Confused about certified copies and notarized copies? Learn the key differences and when you need each type for immigration, education, and legal purposes.
Explore the current state of remote online notarization (RON) in Ontario. Understand what is available, limitations, alternatives, and what the future holds for virtual notary services.
Understand the difference between apostille and notarization for international documents. Learn which one you need and how to get documents authenticated for use abroad.
Official certification that a copy matches the original document. Commonly needed for immigration, education, and employment purposes.
Witnessing and authenticating signatures on important documents such as contracts, agreements, and legal papers.
Swearing or affirming statements of fact for name changes, lost documents, relationship status, and more.
Book today
$19.90 + HST. 15-20 minutes. Book online, with same-day slots available most weekdays.
Digital Certified Copies
$19.90 + HST · 15-20 minutes