Corporate & business
Corporate Board Resolution
A corporate board resolution recording a formal decision of a company’s directors — for banking, contracts, or authorizing an action. Fill it in online, download a ready-to-sign PDF, and have it notarized in Ontario where required.
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Also known as
- Directors’ Resolution
- Corporate Resolution
- Board of Directors Resolution
+1 more names
- Resolution of the Board
BOARD RESOLUTION
We, the undersigned Directors of the Board of ______ and ______, a corporation duly organized and existing under the laws of ______, having its registered address at ______, hereby resolve and declare that:
The Company is ______.
The Company has designated ______, ______ of the Company, to represent the Company in the matter of ______.
BE IT RESOLVED that the Board appoints and designates ______ to serve as the authorized representative of the Company in all matters concerning ______ within the Province of ______, Canada.
The appointment/designation carries with it the authority to represent and bind the Company and/or sign all necessary documents respecting the matter subject herein such as but not limited to the Employment Contract, Special Power of Attorney and Manpower Request.
I/We solemnly declare that the contents of this document are true and correct to the best of my/our knowledge and belief.
Signed and sworn (or affirmed/declared) before me by videoconference in Ottawa, Ontario, while the Affiant(s)/Declarant(s) were located in ______________________, on ______________________, pursuant to O. Reg. 431/20, and Electronic Commerce Act, 2000.
______________________________ | ______________________________ |
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Corporate Board Resolution
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01Corporation Details
Name of Corporation
Appointed Representative Name
Company Name
BOARD RESOLUTION
We, the undersigned Directors of the Board of ______ and ______, a corporation duly organized and existing under the laws of ______, having its registered address at ______, hereby resolve and declare that:
The Company is ______.
The Company has designated ______, ______ of the Company, to represent the Company in the matter of ______.
BE IT RESOLVED that the Board appoints and designates ______ to serve as the authorized representative of the Company in all matters concerning ______ within the Province of ______, Canada.
The appointment/designation carries with it the authority to represent and bind the Company and/or sign all necessary documents respecting the matter subject herein such as but not limited to the Employment Contract, Special Power of Attorney and Manpower Request.
I/We solemnly declare that the contents of this document are true and correct to the best of my/our knowledge and belief.
Signed and sworn (or affirmed/declared) before me by videoconference in Ottawa, Ontario, while the Affiant(s)/Declarant(s) were located in ______________________, on ______________________, pursuant to O. Reg. 431/20, and Electronic Commerce Act, 2000.
______________________________ | ______________________________ |
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Overview
About this document
- 01
What is a board resolution?
A board resolution — also called a directors’ resolution or corporate resolution — is a written record of a decision passed by the board, with the resolution wording and the date.
Banks and counterparties rely on it to confirm the company authorized the action and who may act on it.
- 02
When you might use one
It records and authorizes corporate decisions.
- Opening or changing a corporate bank account.
- Authorizing a contract, loan, or significant transaction.
- Appointing officers or designating who may sign for the company.
- 03
What to include
Name the company, the date, the resolution(s) passed, and the directors approving them, signed by an appropriate officer or director. Follow the company’s by-laws for how resolutions are passed; a notarized signature is often requested for banks or international use.
- 04
How to notarize a corporate board resolution in Ontario
Once you have filled in your corporate board resolution and downloaded the PDF, do not sign it in advance if a witnessed signature is needed. A notary public can witness and notarize your signature so a third party can rely on it.
Minute Notary witnesses your corporate board resolution online by secure video, under Ontario's remote commissioning rules (O. Reg. 431/20), or in person in Ottawa. Bring valid government-issued photo identification.
- Fill in the document online and download a clean, ready-to-sign PDF — free, no account.
- Book an appointment and join online by video or visit us in Ottawa.
- Present valid photo ID; we witness your signature and apply the notary seal.
- Your document is ready to use across Ontario and Canada.
Good to know
Before you fill it in.
Short notes from our notary on this template. Worth a minute before you start.
- 01
Reviewed for use in Ontario by a notary public and commissioner for taking affidavits.
- 02
Fill it in online for free and download a ready-to-sign PDF — no account required.
- 03
Sign in front of the notary, who witnesses your signature and applies the seal.
- 04
Notarize online by video across Ontario, or in person in Ottawa.
Frequently asked
Questions about the Corporate Board Resolution
- What is a board resolution used for?
- To record a formal decision of a company’s directors — such as opening a bank account, authorizing a contract, or appointing a signer — and confirm the company approved it.
- Who signs it?
- An appropriate officer or director, following the company’s by-laws for how resolutions are passed.
- Does it need to be notarized?
- A notarized signature is often requested for banks or international use. A notary can witness it online or in Ottawa.
- What should it include?
- The company, the date, the resolutions passed, and the directors approving them.
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