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Corporate & business
A corporate document confirming the current directors, officers, and signing authority of a company — often required by banks and counterparties. Fill it in online, download a ready-to-sign PDF, and have it notarized in Ontario where required.
Also known as
CERTIFICATE OF INCUMBENCY
I, ______, holding the position of ______ of ______ (the "Corporation"), incorporated pursuant to the laws of ______, DO HEREBY CERTIFY THAT:
The following individuals are the duly elected, qualified, and acting directors of the Corporation:
Name of Director: ______
Address of director: ______
The following individuals are the duly appointed, qualified, and acting officers of the Corporation, holding the offices set opposite their respective names:
Name of Officer: ______
Address of Officer: ______
The following individuals are authorized officers and/or agents of the Corporation with authority to execute documents and bind the Corporation.
Name of Officer: ______
Address of Officer: ______
How it works
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Book an appointment, bring your document, and we witness your signature and apply the seal.
Overview
A certificate of incumbency — also called an incumbency certificate or officer’s certificate — lists a company’s current directors and officers, their positions, and their signing authority, usually certified by the corporate secretary or a director.
It gives a third party confidence that the people signing can bind the company.
It is used to confirm corporate authority.
List the company, its current directors and officers and positions, and who is authorized to sign, certified by an appropriate officer. A notarized signature is often requested, especially for international use.
Once you have filled in your certificate of incumbency and downloaded the PDF, do not sign it in advance if a witnessed signature is needed. A notary public can witness and notarize your signature so a third party can rely on it.
Minute Notary witnesses your certificate of incumbency online by secure video, under Ontario's remote commissioning rules (O. Reg. 431/20), or in person in Ottawa. Bring valid government-issued photo identification.
Frequently asked
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