Corporate & business
Certificate of Incumbency
A corporate document confirming the current directors, officers, and signing authority of a company — often required by banks and counterparties. Fill it in online, download a ready-to-sign PDF, and have it notarized in Ontario where required.
Pay only when you notarize
Word files are editable. Review any changes carefully before signing or uploading.
Also known as
- Incumbency Certificate
- Officer’s Certificate
- Certificate of Officers and Directors
+1 more names
- Corporate Incumbency Certificate
CERTIFICATE OF INCUMBENCY
I, ______, holding the position of ______ of ______ (the "Corporation"), incorporated pursuant to the laws of ______, DO HEREBY CERTIFY THAT:
The following individuals are the duly elected, qualified, and acting directors of the Corporation:
Name of Director: ______
Address of Director: ______
The following individuals are the duly appointed, qualified, and acting officers of the Corporation, holding the offices set opposite their respective names:
Name of Officer: ______
Address of Officer: ______
The following individuals are authorized officers and/or agents of the Corporation with authority to execute documents and bind the Corporation:
Name of Officer: ______
Address of Officer: ______
I/We solemnly declare that the contents of this document are true and correct to the best of my/our knowledge and belief.
Signed and sworn (or affirmed/declared) before me by videoconference in Ottawa, Ontario, while the Affiant(s)/Declarant(s) were located in ______________________, on ______________________, pursuant to O. Reg. 431/20, and Electronic Commerce Act, 2000.
______________________________ | ______________________________ |
The blanks fill themselves in as you type.
- Scope
- General template, not legal advice
- Formats
- PDF + editable Word downloads
- Builder
- Live preview as you type
Certificate of Incumbency
A compact preview of this template
01Your Information
Your full legal name
Name of Director
Name of Authorized Officer
CERTIFICATE OF INCUMBENCY
I, ______, holding the position of ______ of ______ (the "Corporation"), incorporated pursuant to the laws of ______, DO HEREBY CERTIFY THAT:
The following individuals are the duly elected, qualified, and acting directors of the Corporation:
Name of Director: ______
Address of Director: ______
The following individuals are the duly appointed, qualified, and acting officers of the Corporation, holding the offices set opposite their respective names:
Name of Officer: ______
Address of Officer: ______
The following individuals are authorized officers and/or agents of the Corporation with authority to execute documents and bind the Corporation:
Name of Officer: ______
Address of Officer: ______
I/We solemnly declare that the contents of this document are true and correct to the best of my/our knowledge and belief.
Signed and sworn (or affirmed/declared) before me by videoconference in Ottawa, Ontario, while the Affiant(s)/Declarant(s) were located in ______________________, on ______________________, pursuant to O. Reg. 431/20, and Electronic Commerce Act, 2000.
______________________________ | ______________________________ |
- 01Work your wayGuided or All fieldsFinish one section at a time, or see every question in one form.
- 02See the resultLive document previewWatch this document update as you add each answer.
- 03Keep your placeSave and restore a draftSave progress in this browser, then restore it later on this device.
How it works
Prepare your document, one step at a time.
Answer the questions, choose the download you need, then continue with signing or booking.
Overview
About this document
- 01
What is a certificate of incumbency?
A certificate of incumbency — also called an incumbency certificate or officer’s certificate — lists a company’s current directors and officers, their positions, and their signing authority, usually certified by the corporate secretary or a director.
It gives a third party confidence that the people signing can bind the company.
- 02
When you might need one
It is used to confirm corporate authority.
- Opening a corporate bank account or completing a transaction.
- A counterparty or lender needs to confirm who can sign for the company.
- A foreign party requires proof of the company’s officers and authority.
- 03
What to include
List the company, its current directors and officers and positions, and who is authorized to sign, certified by an appropriate officer. A notarized signature is often requested, especially for international use.
- 04
How to notarize a certificate of incumbency in Ontario
Once you have filled in your certificate of incumbency and downloaded the PDF, do not sign it in advance if a witnessed signature is needed. A notary public can witness and notarize your signature so a third party can rely on it.
Minute Notary witnesses your certificate of incumbency online by secure video, under Ontario's remote commissioning rules (O. Reg. 431/20), or in person in Ottawa. Bring valid government-issued photo identification.
- Fill in the document online and download a clean, ready-to-sign PDF — free, no account.
- Present valid photo ID; we witness your signature and apply the notary seal.
- Your document is ready to use across Ontario and Canada.
Good to know
Before you fill it in.
Short notes from our notary on this template. Worth a minute before you start.
- 01
Reviewed for use in Ontario by a notary public and commissioner for taking affidavits.
- 02
Fill it in online for free and download a ready-to-sign PDF — no account required.
- 03
Sign in front of the notary, who witnesses your signature and applies the seal.
- 04
Notarize online by video across Ontario, or in person in Ottawa.
Frequently asked
Questions about the Certificate of Incumbency
- What is a certificate of incumbency used for?
- To confirm a company’s current directors and officers and who has authority to sign on its behalf — commonly for banks, counterparties, and foreign parties.
- Who signs it?
- Usually the corporate secretary or a director who can certify the company’s current officers and signing authority.
- Does it need to be notarized?
- A notarized signature is often requested, especially for international use. A notary can witness it online or in Ottawa.
- What should it include?
- The company, its current directors and officers and positions, and who is authorized to sign.
Keep exploring
Related templates
Other documents for business & professional affairs.
- 01Corporate Board Resolution
A corporate board resolution recording a formal decision of a company’s directors — for banking, contracts, or authorizing an action. Fill it in online, download a ready-to-sign PDF, and have it notarized in Ontario where required.
Fill it out - 02Corporate Board Resolution — Canadian Foreign Workers Program
A corporate board resolution authorizing actions related to hiring foreign workers — for example approving an application or designating a signer. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario where required.
Fill it out - 03CRA Affidavit for Small Business or Corporate Share Transfer
A sworn affidavit supporting the transfer of a small business or corporation for tax purposes. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario. Obtain professional tax advice for business transfers.
Fill it out - 04Statutory Declaration Regarding Corporate Amalgamation
A sworn declaration supporting a corporate amalgamation — confirming facts required to combine corporations. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario. Obtain legal advice for amalgamations.
Fill it out
Ready to sign?
Ready to create your Certificate of Incumbency?
Fill it in online, then download a ready-to-sign PDF or an editable Word copy. This document must be signed in person. Not sure what the appointment involves? Read about the Notarizing Signatures service first.