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Travel & consent letters
Prepare a formal invitation letter to accompany a temporary resident visa application for Canada, confirming your willingness to host the visitor and your relationship to them.
Also known as
Invitation Letter for Canadian Visitor Visa
To: Canadian Embassy/Consulate — Immigration Division
Address: ______
Date: ______
Subject: Invitation on Behalf of ______
Dear Immigration Officer,
I, ______, hold citizenship in ______ and am a ______ residing at ______. I am writing to formally invite my ______ ______, who resides in ______, to visit Canada from ______ to ______.
This letter is submitted in support of their application for a Canadian Visitor Visa. The reason for ______'s visit is ______. I will host them at ______ for the duration of their stay, and ______ will be responsible for covering meals, local travel, and sightseeing expenses.
______'s details are as follows:
1. Date of birth: ______
2. Place of birth: ______
3. Passport number: ______
4. Passport expiry date: ______
5. Address: ______
6. Phone: ______
7. Email: ______
My own details are as follows:
1. Name: ______
2. Phone: ______
3. Email: ______
4. Date of birth: ______
5. Address: ______
6. Immigration status: ______
7. Nationality: ______
8. Passport number: ______
9. Occupation: ______
10. Employer: ______
11. Length of employment: ______
12. Household size: ______
I appreciate your consideration of this Visitor Visa application. Should you need any additional information, please feel free to reach out to me directly.
How it works
Answer the questions on the left. Your document builds itself on the right as you type.
Get a clean, ready-to-sign PDF in seconds. No account, no watermark.
Book an appointment, bring your document, and we witness your signature and apply the seal.
An invitation letter is a document written by a Canadian citizen or permanent resident to support a foreign national's application for a temporary resident visa (visitor visa). It tells Immigration, Refugees and Citizenship Canada (IRCC) who the visitor is, why they are coming to Canada, where they will stay, and who will cover their expenses.
IRCC does not require the letter to be notarised, but many applicants choose to have it commissioned to add credibility. A notarised letter demonstrates to the visa officer that the inviter is willing to put their name to the contents under oath. It does not guarantee approval, but it strengthens the application.
Any person currently living in Canada with lawful immigration status may write an invitation letter. The inviter must be able to demonstrate a genuine connection to the visitor and a credible reason for the visit.
IRCC officers use the letter to assess whether the visitor has a genuine reason to come and credible ties to return home. The letter must be factual, specific, and complete. Officers see thousands of these letters and can spot boilerplate language, so include concrete details about your relationship and plans.
A strong invitation letter is factual and specific. It does not exaggerate the relationship or make promises that cannot be verified. Include how you know the visitor, when you last saw them, what you plan to do during the visit, and why the timing matters. If you are covering expenses, briefly explain your ability to do so (employment, savings).
Prepare the letter when the visitor is ready to submit their visa application. IRCC does not specify an expiry date for invitation letters, but officers expect the information to be current. A letter dated several months before the application may raise questions.
If you choose to notarise the letter, you will sign it in the presence of a notary public or commissioner for taking affidavits. The notary verifies your identity, watches you sign, and applies the seal. This adds an independent record that you stand behind the contents.
You can include multiple visitors (such as a family travelling together) in a single letter, but you must provide full identification and passport details for each person. Some applicants prefer separate letters for clarity, particularly when visitors have different travel dates or purposes.
Frequently asked
Fill it in online, download a ready-to-sign PDF, then bring it in and we will notarize it, in person across Ottawa or online.