Letters & authorizations
Vehicle Border-Crossing Authorization Letter | U.S. & Canada
A letter giving permission to drive your vehicle across the Canada–U.S. border when you are not travelling with it — helpful at the border when the driver is not the registered owner. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario.
Pay only when you notarize
Word files are editable. Review any changes carefully before signing or uploading.
Also known as
- Letter to Take a Vehicle Across the Border
- Permission to Drive a Vehicle Across the Border
- Vehicle Travel Authorization (Canada–U.S.)
+1 more names
- Borrowed Car Border Letter
Authorization to Operate My Vehicle Across the Canada / U.S. Border
Addressed to: The Officer on Duty, Customs and Border Protection
I, ______, am the registered owner of the ______ ______ ______ bearing vehicle identification number ______.
I am authorizing the use of this vehicle to ______, who is my ______, for the purpose of ______ during the period from ______ to ______. I grant them full permission to operate my vehicle across the Canada / U.S. border.
Should you have any questions regarding this authorization, I can be reached at:
Phone Number: ______
Email address: ______
I/We solemnly declare that the contents of this document are true and correct to the best of my/our knowledge and belief.
Signed and sworn (or affirmed/declared) before me by videoconference in Ottawa, Ontario, while the Affiant(s)/Declarant(s) were located in ______________________, on ______________________, pursuant to O. Reg. 431/20, and Electronic Commerce Act, 2000.
______________________________ | ______________________________ |
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- Scope
- General template, not legal advice
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- PDF + editable Word downloads
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Vehicle Border-Crossing Authorization Letter | U.S. & Canada
A compact preview of this template
01Vehicle Owner Information
Owner's Full Legal Name
Authorized Driver's Full Name
Reason for Travel
Authorization to Operate My Vehicle Across the Canada / U.S. Border
Addressed to: The Officer on Duty, Customs and Border Protection
I, ______, am the registered owner of the ______ ______ ______ bearing vehicle identification number ______.
I am authorizing the use of this vehicle to ______, who is my ______, for the purpose of ______ during the period from ______ to ______. I grant them full permission to operate my vehicle across the Canada / U.S. border.
Should you have any questions regarding this authorization, I can be reached at:
Phone Number: ______
Email address: ______
I/We solemnly declare that the contents of this document are true and correct to the best of my/our knowledge and belief.
Signed and sworn (or affirmed/declared) before me by videoconference in Ottawa, Ontario, while the Affiant(s)/Declarant(s) were located in ______________________, on ______________________, pursuant to O. Reg. 431/20, and Electronic Commerce Act, 2000.
______________________________ | ______________________________ |
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How it works
Prepare your document, one step at a time.
Answer the questions, choose the download you need, then continue with signing or booking.
Overview
About this document
- 02
When you might use one
It is used when the driver is not the owner.
- A friend or family member is driving your car across the border.
- A borrowed, leased, or company vehicle is crossing without the owner.
- You want to reduce delay or questions at the border.
- 03
What to include
Name yourself as the owner and the authorized driver, the vehicle details, the destination and travel dates, and confirm the driver has your permission. A notarized signature adds confidence at the border.
Carry the vehicle ownership and, for a financed or leased car, any lender or lessor consent the border may expect; check the current border requirements before you travel.
Good to know
Before you fill it in.
Short notes from our notary on this template. Worth a minute before you start.
- 01
Reviewed for use in Ontario by a notary public and commissioner for taking affidavits.
- 02
Fill it in online for free and download a ready-to-sign PDF — no account required.
- 03
Sign in front of the notary, who witnesses your signature and applies the seal.
- 04
Notarize online by video across Ontario, or in person in Ottawa.
Frequently asked
Questions about the Vehicle Border-Crossing Authorization Letter | U.S. & Canada
- When do I need a vehicle border-crossing letter?
- When someone other than the registered owner is taking a vehicle across the Canada–U.S. border, so the driver can show they have the owner’s permission.
- Does it need to be notarized?
- Notarization is not always required, but a notarized signature adds confidence at the border. A notary can witness it online or in Ottawa.
- What should I carry as well?
- Carry the vehicle ownership and, for a financed or leased car, any lender or lessor consent the border may expect. Check current border requirements before you travel.
- Can I notarize it online in Ontario?
- Yes. You can have it witnessed online by video under Ontario’s remote commissioning rules, or in person in Ottawa with Minute Notary.
Keep exploring
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Fill it out - 02Authorization Letter
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Fill it out - 03Minor Travel Consent Letter (Canada)
A travel consent letter records permission for a child travelling without every person who has decision-making responsibility. The Government of Canada recommends carrying one, although it is not legally required in Canada.
Fill it out - 04Primary Residence Sworn Statement
A sworn statement confirming that a property is your principal (primary) residence — used for lenders, insurers, and tax or benefit purposes. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario.
Fill it out
Ready to sign?
Ready to create your Vehicle Border-Crossing Authorization Letter | U.S. & Canada?
Fill it in online, then download a ready-to-sign PDF or an editable Word copy. This document must be signed in person. Not sure what the appointment involves? Read about the Statutory Declarations service first.