Letters & authorizations
Authorization Letter for Vehicle Pickup
A letter authorizing another person to pick up or take possession of your vehicle — for a dealership, shop, tow yard, or transport. Fill it in online, download a ready-to-sign PDF, and have it notarized in Ontario where required.
Pay only when you notarize
Word files are editable. Review any changes carefully before signing or uploading.
Also known as
- Vehicle Pickup Authorization
- Letter to Collect a Vehicle
- Authorization to Take Possession of a Vehicle
+1 more names
- Car Pickup Consent Letter
AUTHORIZATION FOR VEHICLE PICKUP
Canada
Province of ______
To Wit:
I/We are the registered Owners of the ______ ______ ______ with Licence Plate: ______, and VIN # ______, which was towed by the City of ______ on ______ from outside ______. My/our Driver’s Licence Number is as follows:
______ - ______
I/We authorize ______, of ______, to pick up the vehicle.
ID number of ______ (if provided):
The blanks fill themselves in as you type.
- Scope
- General template, not legal advice
- Formats
- PDF + editable Word downloads
- Builder
- Live preview as you type
Authorization Letter for Vehicle Pickup
A compact preview of this template
01Towing Details
City where the vehicle was towed
Licence Plate Number
Number of Registered Owners
AUTHORIZATION FOR VEHICLE PICKUP
Canada
Province of ______
To Wit:
I/We are the registered Owners of the ______ ______ ______ with Licence Plate: ______, and VIN # ______, which was towed by the City of ______ on ______ from outside ______. My/our Driver’s Licence Number is as follows:
______ - ______
I/We authorize ______, of ______, to pick up the vehicle.
ID number of ______ (if provided):
- 01Work your wayGuided or All fieldsFinish one section at a time, or see every question in one form.
- 02See the resultLive document previewWatch this document update as you add each answer.
- 03Keep your placeSave and restore a draftSave progress in this browser, then restore it later on this device.
How it works
Prepare your document, one step at a time.
Answer the questions, choose the download you need, then continue with signing or booking.
Overview
About this document
- 02
When you might use one
It is used to let someone collect your vehicle.
- A friend or family member is picking up your car from a shop or dealer.
- A driver or transport company is collecting your vehicle.
- You cannot attend in person and authorize someone to take possession.
- 03
What to include
Name yourself and the authorized person, the vehicle (year, make, model, VIN, plate), where it will be collected, and the date or period. A notarized signature helps the business release the vehicle with confidence.
Good to know
Before you fill it in.
Short notes from our notary on this template. Worth a minute before you start.
- 01
Reviewed for use in Ontario by a notary public and commissioner for taking affidavits.
- 02
Fill it in online for free and download a ready-to-sign PDF — no account required.
- 03
Sign in front of the notary, who witnesses your signature and applies the seal.
- 04
Notarize online by video across Ontario, or in person in Ottawa.
Frequently asked
Questions about the Authorization Letter for Vehicle Pickup
- What is a vehicle pickup authorization letter for?
- To authorize another person to collect or take possession of your vehicle from a dealership, repair shop, tow yard, or transport company.
- Does it need to be notarized?
- Not always, but a business releasing a vehicle often wants written and sometimes notarized authorization. A notary can witness it online or in Ottawa.
- What should it include?
- Your name and the authorized person, the vehicle details, where it will be collected, and the date or period.
- Can I notarize it online in Ontario?
- Yes. You can have it witnessed online by video under Ontario’s remote commissioning rules, or in person in Ottawa with Minute Notary.
Keep exploring
Related templates
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- 01Vehicle Border-Crossing Authorization Letter | U.S. & Canada
A letter giving permission to drive your vehicle across the Canada–U.S. border when you are not travelling with it — helpful at the border when the driver is not the registered owner. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario.
Fill it out - 02Authorization Letter
A letter authorizing another person to act or collect something on your behalf — for documents, packages, accounts, or appointments. Fill it in online, download a ready-to-sign PDF, and have it notarized in Ontario where required.
Fill it out - 03Statutory Declaration of Consent or No Objection
A sworn declaration giving your consent to, or stating you have no objection to, a particular matter — useful for permits, applications, or neighbouring property work. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario.
Fill it out - 04Mutual Release Agreement
A mutual release in which two parties release each other from claims to settle a dispute. Fill it in online, download a ready-to-sign PDF, and have signatures witnessed in Ontario. Consider legal advice before signing.
Fill it out
Ready to sign?
Ready to create your Authorization Letter for Vehicle Pickup?
Fill it in online, then download a ready-to-sign PDF or an editable Word copy. This document must be signed in person. Not sure what the appointment involves? Read about the Statutory Declarations service first.