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Affidavits
A notarized sworn statement serving as an interim substitute for a Vulnerable Sector Check in Ontario. Typically required by students enrolled in healthcare, education, or social services programs whose police clearance has not arrived by the institution's deadline.
Also known as
Affidavit Regarding Police Records Check
WHEREAS, I acknowledge that in order to safeguard vulnerable populations, the ______, ______ mandates that all ______ students demonstrate the absence of criminal convictions or pending criminal charges by submitting a Canadian Police Records Check Vulnerable Sector Check (VSC).
AND WHEREAS, I have not been able to obtain a Vulnerable Sector Check (VSC) pertaining to my Canadian residence by the program's required date.
NOW THEREFORE, as a substitute for providing such a report, I, ______ of ______ solemnly swear that:
1. I have never faced charges for, nor been convicted of, any offence:
• under the Criminal Code (Canada);
• under the Food and Drugs Act (Canada); or
• under the Controlled Drugs and Substances Act (Canada)
2. I have never been charged with, nor received a pardon for, any sexual offence in any jurisdiction.
3. I have never entered into any undertaking or surety to keep the peace in any jurisdiction.
4. No Restraining Orders have ever been issued against me under either the Criminal Code (Canada) or the Family Law Act (Ontario).
5. There are no warrants or pending charges against me in any jurisdiction.
6. I am making this affidavit solely to temporarily satisfy my program's requirement regarding the absence of criminal or other convictions or outstanding charges, and for no other or improper purpose.
7. I will provide a Police Vulnerable Sector Check to ______, ______ Professionalism Office no later than ______. ______ retains the right to take action based on this check if the result is “not clear” in accordance with its Police Records Check Policy.
8. Should I fail to provide a Police Vulnerable Sector Check by ______, ______ retains the right to treat this as equivalent to a breach of the Professional Behaviour Code of Conduct for Undergraduate Learners, with the associated consequences.
How it works
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Book an appointment, bring your document, and we witness your signature and apply the seal.
A Sworn Statement Regarding Police Records Check is a notarized affidavit used as a temporary substitute when your Vulnerable Sector Check (VSC) has not arrived by a program deadline. Universities and colleges in Ontario commonly require a VSC before students can begin clinical placements, field practicums, or co-op terms in healthcare, education, or social services.
The affidavit declares that you have applied for the check, that you have no criminal record to disclose, and that you will submit the official results as soon as they arrive. It is not a permanent replacement for the police clearance.
Vulnerable Sector Checks are the most thorough type of police record screening in Ontario. They cover criminal convictions, outstanding charges, judicial orders, findings of not criminally responsible, and record suspensions for sexually-based offences. Only your local police service can issue a VSC (not third-party providers), and processing times vary widely: some services take four to six weeks, others several months. That gap between police timelines and academic deadlines is exactly why this interim affidavit exists.
This document is most commonly used by students entering supervised placements where they will work with vulnerable populations. Examples include the following.
The form collects the details your program office needs to confirm your identity and the deadline context.
Come prepared so the notary can complete the commissioning in a single visit.
The notary verifies your identity with photo ID, then administers an oath or affirmation. You sign the affidavit while the notary watches, and they complete the jurat with their seal. The signed document goes to your program office as proof of good faith while the official police clearance is being processed.
Virtual commissioning is available under Ontario Regulation 431/20, provided both you and the notary are physically located in Ontario during the session. Notarization at our office is a flat $19.90 per stamp.
The affidavit is a temporary measure only. You remain obligated to submit the official Vulnerable Sector Check once it arrives. Your school will set a secondary deadline for the final document (often 60 to 90 days), and failure to provide it can result in removal from placement. Keep your police service reference number handy so you can follow up on processing status.
Frequently asked
Fill it in online, download a ready-to-sign PDF, then bring it in and we will notarize it, in person across Ottawa or online.