Affidavits
Affidavit of Lost Document
A sworn affidavit confirming that an important document has been lost — used to support a request for a replacement or to rely on a copy. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario.
Pay only when you notarize
Word files are editable. Review any changes carefully before signing or uploading.
Also known as
- Lost Document Affidavit
- Declaration of Lost Original
- Affidavit of Loss
+2 more names
- Sworn Statement of Lost Document
- Lost Original Affidavit
AFFIDAVIT OF LOST DOCUMENT
I, ______, of ______, in the Province of Ontario, MAKE OATH AND SAY (or AFFIRM) that:
I was the holder of the following document: ______
Reference number (if known):
Issuing authority (if provided):
Last had the document on or about (if known):
The document was lost in the following circumstances: ______
I make this solemn declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if made under oath.
Signed and sworn (or affirmed/declared) before me by videoconference in Ottawa, Ontario, while the Affiant(s)/Declarant(s) were located in ______________________, on ______________________, pursuant to O. Reg. 431/20, and Electronic Commerce Act, 2000.
______________________________ | ______________________________ |
The blanks fill themselves in as you type.
- Scope
- General template, not legal advice
- Formats
- PDF + editable Word downloads
- Builder
- Live preview as you type
Affidavit of Lost Document
A compact preview of this template
01Your Information
Your full legal name
Type of document that was lost
Your full address
AFFIDAVIT OF LOST DOCUMENT
I, ______, of ______, in the Province of Ontario, MAKE OATH AND SAY (or AFFIRM) that:
I was the holder of the following document: ______
Reference number (if known):
Issuing authority (if provided):
Last had the document on or about (if known):
The document was lost in the following circumstances: ______
I make this solemn declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if made under oath.
Signed and sworn (or affirmed/declared) before me by videoconference in Ottawa, Ontario, while the Affiant(s)/Declarant(s) were located in ______________________, on ______________________, pursuant to O. Reg. 431/20, and Electronic Commerce Act, 2000.
______________________________ | ______________________________ |
- 01Work your wayGuided or All fieldsFinish one section at a time, or see every question in one form.
- 02See the resultLive document previewWatch this document update as you add each answer.
- 03Keep your placeSave and restore a draftSave progress in this browser, then restore it later on this device.
How it works
Prepare your document, one step at a time.
Answer the questions, choose the download you need, then continue with signing or booking.
Overview
About this document
- 01
What is an affidavit of lost document?
It is a sworn statement — also called a lost document affidavit or declaration of lost original — confirming that a specified document has been lost and cannot be located.
Issuers and institutions often require it before they will issue a replacement or accept a copy.
- 02
When you might need one
It supports replacing or relying on a lost document.
- A certificate, agreement, title, or other original has been lost.
- An issuer asks for a sworn affidavit before providing a replacement.
- You must rely on a copy because the original cannot be found.
- 03
What to include
Describe the document, when and how it was lost, and confirm it has not been transferred, sold, or used by you. State that you will return the original if it is found, where that applies.
- 04
How to notarize a affidavit of lost document in Ontario
After you fill in your affidavit of lost document and download the PDF, do not sign it in advance. A sworn document must be signed in front of a notary public or commissioner for taking affidavits, who administers your oath or solemn affirmation first.
Minute Notary commissions your affidavit of lost document online by secure video, under Ontario's remote commissioning rules (O. Reg. 431/20), or in person in Ottawa. Bring valid government-issued photo identification so we can verify your identity before applying the notary seal.
Good to know
Before you fill it in.
Short notes from our notary on this template. Worth a minute before you start.
- 01
Reviewed for use in Ontario by a notary public and commissioner for taking affidavits.
- 02
Fill it in online for free and download a ready-to-sign PDF — no account required.
- 03
Sign in front of the notary, who administers your oath or affirmation and applies the seal.
- 04
Notarize online by video across Ontario, or in person in Ottawa.
Frequently asked
Questions about the Affidavit of Lost Document
- When do I need an affidavit of lost document?
- When an original certificate, agreement, title, or other document is lost and an issuer requires sworn confirmation before issuing a replacement or accepting a copy.
- What should it include?
- A description of the document, when and how it was lost, and confirmation it has not been transferred, sold, or misused.
- Can I notarize it online in Ontario?
- Yes. You can swear it online by video under Ontario’s remote commissioning rules, or in person in Ottawa with Minute Notary.
- What if I find the original later?
- State that you will return or stop using the affidavit copy if the original is found, where the issuer requires it.
Keep exploring
Related templates
Other documents for identity & personal status.
- 01Statutory Declaration of Loss of Earnings
A sworn declaration of income you lost — used to support an insurance, accident, or compensation claim. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario.
Fill it out - 02Statutory Declaration of Loss of a Receipt
A sworn declaration that a receipt has been lost — used to support a claim, reimbursement, warranty, or expense where the original receipt is unavailable. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario.
Fill it out - 03Name Change Affidavit
A sworn affidavit confirming the name you now use and linking it to your former name — used to update records after a name change. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario. (This is not a legal change of name through ServiceOntario.)
Fill it out - 04Lost Stock Certificate Affidavit
A sworn affidavit that a share or stock certificate has been lost, stolen, or destroyed — to support issuing a replacement. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario.
Fill it out
Ready to sign?
Ready to create your Affidavit of Lost Document?
Fill it in online, then download a ready-to-sign PDF or an editable Word copy. Use the generated PDF to continue to booking. Not sure what the appointment involves? Read about the Statutory Declarations service first.