Vehicle & property
Alberta Bill of Sale (Vehicle)
An Alberta bill of sale for a private vehicle sale, with every detail Alberta says it must include: both parties' names and addresses, the VIN, the make, model, style, colour and year, the price, and both signatures.
Pay only when you notarize
Word files are editable. Review any changes carefully before signing or uploading.
Also known as
- Alberta Vehicle Bill of Sale
- Alberta Car Bill of Sale
- Alberta Used Car Bill of Sale
+1 more names
- Alberta Bill of Sale Template (PDF)
The blanks fill themselves in as you type.
- Scope
- General template, not legal advice
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- PDF + editable Word downloads
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- Live preview as you type
Alberta Bill of Sale (Vehicle)
A compact preview of this template
01The seller
Seller's full legal name
Buyer's full legal name
Make
VEHICLE BILL OF SALE (ALBERTA)
This bill of sale records that ______, of ______ (the "Seller"), sold to ______, of ______ (the "Buyer"), the motor vehicle described below (the "Vehicle") on ______, for the price of $______, which the Seller confirms receiving in full.
Paid by: ______
Make: ______ | Model: ______ |
Year: ______ | Colour: ______ |
Body style: ______ | VIN: ______ |
Odometer (km): | Also included: |
Terms of sale
The Seller owns the Vehicle, has the right to sell it, and sells it free of any lien, charge or claim.
To the best of the Seller's knowledge, the details above, including any odometer reading, are accurate.
The Vehicle is sold as is, where is. The Buyer has had the chance to inspect it and accepts its present condition.
The Buyer keeps the signed original of this bill of sale and the Seller keeps a signed copy. Any change made after signing is initialled by both.
We, the Seller and the Buyer, solemnly declare that the contents of this document are true and correct to the best of our knowledge and belief, and we make this solemn declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if made under oath.
Signed and sworn (or affirmed/declared) before me by videoconference in Ottawa, Ontario, while the Affiant(s)/Declarant(s) were located in ______________________, pursuant to O. Reg. 431/20, and Electronic Commerce Act, 2000.
Date: ______________________
______________________________ | ______________________________ | ______________________________ |
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Overview
About this document
- 01
What an Alberta bill of sale must include
Alberta's own guidance lists five things a private-sale bill of sale must have.
- The full name and address of each seller and each buyer.
- The vehicle identification number (VIN).
- The make, model or series, style, colour and year of the vehicle.
- The price.
- The signatures of both the buyer and the seller.
- 02
Details Alberta recommends
Alberta also recommends, but does not require, the odometer reading, the phone numbers and identification of everyone involved, any liens, whether the vehicle was paid for in full and how, and any special conditions of the sale. This template records the odometer, the payment method, a promise that the vehicle is free of liens, and an as-is condition.
- 03
Registering the vehicle in Alberta
To register the vehicle, the buyer brings a proof of ownership document, such as a bill of sale, along with proof of insurance and identification, to a registry agent. Alberta asks buyers to insure and register a vehicle bought privately as soon as possible. If you are moving your plate from a vehicle you sold, you can use your existing plate and registration on the new one for up to 14 days.
Service Alberta also publishes its own bill of sale form, REG3126, linked below. Besides the five required details, it has lines for the odometer reading and the seller's driver's licence or ID number. It asks that the buyer keep the original and the seller a copy, and that both initial any change. If you are unsure which to bring, ask the registry agent.
- 04
Is there sales tax on a private sale in Alberta?
Alberta has no provincial sales tax, so a private sale carries no provincial tax. If the seller is registered for GST, such as a dealer, GST applies, and the template has a place to record it.
- 05
Notarizing an Alberta bill of sale
Alberta does not ask for a bill of sale to be notarized or sworn. It recommends, but does not require, a witness who watches both parties sign in person; REG3126 has a line for one, and this template does not.
If the buyer, the seller or a lender wants it sworn, leave the PDF unsigned: it ends with a solemn declaration that a commissioner can take online by video, under Ontario's remote commissioning rules (O. Reg. 431/20). Ask whoever will rely on it whether a declaration commissioned in Ontario suits them.
Good to know
Before you fill it in.
Short notes on this template. Worth a minute before you start.
- 01
Written for a private sale in Alberta. A notary reviews every template before it goes live.
- 02
Fill it in online for free and download a ready-to-sign PDF. No account needed.
- 03
No notary is needed to sign it. If someone wants it sworn, a commissioner takes the declaration.
- 04
Make the declaration online by video from anywhere in Canada, after checking that whoever relies on it accepts one commissioned in Ontario.
Official sources
Frequently asked
Questions about the Alberta Bill of Sale (Vehicle)
- Do I need a bill of sale to register a vehicle in Alberta?
- For a private sale, yes. Alberta says a bill of sale is used to transfer ownership, and a registry agent asks for a proof of ownership document, such as a bill of sale, to register the vehicle.
- How long do I have to register a vehicle I bought in Alberta?
- Alberta asks you to insure and register it as soon as possible. If you are moving your plate from a vehicle you sold, you can use it on the new one for up to 14 days.
- Does an Alberta bill of sale need to be notarized?
- No. Alberta asks only for the buyer's and the seller's signatures. A sworn declaration is extra, for a lender or anyone else who asks for one.
- Is there sales tax on a used car bought privately in Alberta?
- Alberta has no provincial sales tax. GST applies when the seller is registered for GST, such as a dealer.
- Is there an Alberta bill of sale PDF I can download?
- Yes. Fill this one in and download the PDF, or use Service Alberta's own form, REG3126. Either way, the buyer keeps the original and the seller a copy.
Keep exploring
Related templates
Other documents for property, vehicles & ownership.
- 01BC Bill of Sale (Vehicle)
A BC bill of sale for a private vehicle sale: the buyer, the seller, the price and the vehicle's VIN. ICBC transfers a BC-registered vehicle with its Transfer/Tax Form, and asks for a signed, dated bill of sale for a vehicle from outside BC that is not registered in your name.
Fill it out - 02Motor Vehicle Bill of Sale (Ontario)
A bill of sale recording the sale of a vehicle between a buyer and seller — the proof of purchase used to register a used car in Ontario. Fill it in online, download a ready-to-sign PDF, and have it notarized if required.
Fill it out - 03Manitoba Bill of Sale (Vehicle)
A Manitoba bill of sale with every detail MPI needs, including the mileage and the nature of the sale. MPI treats a bill of sale missing any of them as invalid.
Fill it out - 04ATV and Dirt Bike Bill of Sale (Ontario)
An ATV bill of sale for Ontario that also works for a dirt bike or side-by-side: the buyer, the seller, the price and the VIN. The buyer applies for a new off-road vehicle permit within six days of the sale.
Fill it out
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Fill it in online, then download a ready-to-sign PDF or an editable Word copy. Use the generated PDF to continue to booking. Not sure what the appointment involves? Read about the Statutory Declarations service first.