Vehicle & property
Motor Vehicle Bill of Sale (Ontario)
A bill of sale recording the sale of a vehicle between a buyer and seller — the proof of purchase used to register a used car in Ontario. Fill it in online, download a ready-to-sign PDF, and have it notarized if required.
Pay only when you notarize
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Also known as
- Car Bill of Sale
- Vehicle Bill of Sale
- Used Car Bill of Sale
+2 more names
- Proof of Purchase (Vehicle)
- Motor Vehicle Sale Agreement
Bill of Sale
LET IT BE KNOWN that the undersigned ______, located at ______ (the "Seller"), received the amount of $______ by ______ in consideration for the motor vehicle described below, and hereby confirms receipt of that amount in full. Date of sale:
Transaction Details
Seller Category: ______
Sales tax included in the sale price: ______
The seller, ______ (referred to as the "Seller"), hereby sells and conveys to ______ (referred to as the "Buyer"), residing at ______, the motor vehicle described below (the "Vehicle"):
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Transferred as a gift: ______.
Odometer replaced or repaired: ______. If yes, on ______.
This sale is made subject to the following terms and representations:
Seller acknowledges receipt of the above amount as full payment for the Vehicle from the Buyer and title transfer to take place within 5 days from the date of signature herein.
The Buyer acknowledges that if a valid Safety Standards Certificate is not provided by the Seller at the time of sale, the Vehicle is being sold in "as-is" condition. In such a case, the Buyer accepts that the Vehicle has not been inspected by a licensed mechanic and may require repairs at the Buyer’s expense to be fit for use on a highway. If a certificate is provided, it must be issued by a licensed automotive shop and remain valid for the registration process.
Seller certifies to the best of the Seller's knowledge that the odometer reading listed in the vehicle description above reflects the actual mileage of the Vehicle. The Vehicle's odometer was not altered, set back, or disconnected while in the Seller's possession, and the Seller has no knowledge of anyone doing so.
Seller warrants to Buyer that Seller has good and marketable title to said property, full authority to sell and transfer said property, and that said property is sold free of all liens, encumbrances, liabilities, and adverse claims of every nature and description whatsoever.
Seller has no knowledge of any hidden defects in and to the Vehicle, and believes to the best of the Seller's knowledge that the Vehicle being sold is in good operating condition. Said Vehicle is otherwise sold in “as is” condition and where currently located.
I/We solemnly declare that the contents of this document are true and correct to the best of my/our knowledge and belief.
Signed and sworn (or affirmed/declared) before me by videoconference in Ottawa, Ontario, while the Affiant(s)/Declarant(s) were located in ______________________, on ______________________, pursuant to O. Reg. 431/20, and Electronic Commerce Act, 2000.
______________________________ | ______________________________ ______________________________ |
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Motor Vehicle Bill of Sale
A compact preview of this template
01Vehicle Details
Vehicle Make / Manufacturer
Date the vehicle was sold
Is this vehicle being given as a gift?
Bill of Sale
LET IT BE KNOWN that the undersigned ______, located at ______ (the "Seller"), received the amount of $______ by ______ in consideration for the motor vehicle described below, and hereby confirms receipt of that amount in full. Date of sale:
Transaction Details
Seller Category: ______
Sales tax included in the sale price: ______
The seller, ______ (referred to as the "Seller"), hereby sells and conveys to ______ (referred to as the "Buyer"), residing at ______, the motor vehicle described below (the "Vehicle"):
|
|
|
|
|
|
|
|
Transferred as a gift: ______.
Odometer replaced or repaired: ______. If yes, on ______.
This sale is made subject to the following terms and representations:
Seller acknowledges receipt of the above amount as full payment for the Vehicle from the Buyer and title transfer to take place within 5 days from the date of signature herein.
The Buyer acknowledges that if a valid Safety Standards Certificate is not provided by the Seller at the time of sale, the Vehicle is being sold in "as-is" condition. In such a case, the Buyer accepts that the Vehicle has not been inspected by a licensed mechanic and may require repairs at the Buyer’s expense to be fit for use on a highway. If a certificate is provided, it must be issued by a licensed automotive shop and remain valid for the registration process.
Seller certifies to the best of the Seller's knowledge that the odometer reading listed in the vehicle description above reflects the actual mileage of the Vehicle. The Vehicle's odometer was not altered, set back, or disconnected while in the Seller's possession, and the Seller has no knowledge of anyone doing so.
Seller warrants to Buyer that Seller has good and marketable title to said property, full authority to sell and transfer said property, and that said property is sold free of all liens, encumbrances, liabilities, and adverse claims of every nature and description whatsoever.
Seller has no knowledge of any hidden defects in and to the Vehicle, and believes to the best of the Seller's knowledge that the Vehicle being sold is in good operating condition. Said Vehicle is otherwise sold in “as is” condition and where currently located.
I/We solemnly declare that the contents of this document are true and correct to the best of my/our knowledge and belief.
Signed and sworn (or affirmed/declared) before me by videoconference in Ottawa, Ontario, while the Affiant(s)/Declarant(s) were located in ______________________, on ______________________, pursuant to O. Reg. 431/20, and Electronic Commerce Act, 2000.
______________________________ | ______________________________ ______________________________ |
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Overview
About this document
- 01
What is a vehicle bill of sale?
A vehicle bill of sale — also called a car bill of sale or proof of purchase — records the transfer of a vehicle from a seller to a buyer. It documents the agreed price, the date of sale, and identifying details such as the make, model, year, and VIN.
In Ontario, a used vehicle sale is generally accompanied by the Used Vehicle Information Package, and the bill of sale supports registering the vehicle at ServiceOntario.
- 02
When you need a bill of sale
It is the standard record for a private vehicle sale.
- Selling or buying a used car, truck, motorcycle, or other vehicle privately.
- Registering a vehicle and transferring ownership at ServiceOntario.
- Keeping proof of the price and date for your records or for tax.
- 03
What to include
Record the full names and addresses of the buyer and seller, the vehicle details (year, make, model, VIN), the sale price, the date, and the signatures of both parties. Each party should keep a copy.
A bill of sale does not need to be notarized to be valid, but a witnessed or notarized signature can add certainty if a party requests it.
- 04
The bill of sale, the UVIP, and ServiceOntario
In a private sale in Ontario the seller must buy a Used Vehicle Information Package (UVIP) from ServiceOntario and give it to the buyer; it shows the registration history, any liens, and the wholesale value the tax is measured against. The buyer has six days from the sale to register the vehicle at ServiceOntario, bringing the signed bill of sale, the vehicle portion of the permit signed by the seller, the UVIP, proof of insurance, a driver’s licence, and a Safety Standards Certificate if the vehicle is to be plated as fit.
Retail sales tax of 13% is charged on the greater of the purchase price and the Canadian Red Book wholesale value, so a nominal price on the bill of sale does not lower it. A transfer between family members uses the sworn statement for a family gift instead. This template ends with a solemn declaration line, so the parties’ statement can be commissioned by video; where a buyer or a lender wants a witnessed signature, that is done in person.
- 05
How to notarize a vehicle bill of sale in Ontario
After you fill in your vehicle bill of sale and download the PDF, do not sign it in advance. A sworn document must be signed in front of a notary public or commissioner for taking affidavits, who administers your oath or solemn affirmation first.
Minute Notary commissions your vehicle bill of sale online by secure video, under Ontario's remote commissioning rules (O. Reg. 431/20), or in person in Ottawa. Bring valid government-issued photo identification so we can verify your identity before applying the notary seal.
- Fill in the form online and download a clean, ready-to-sign PDF — free, no account.
- Book an appointment and join online by video or visit us in Ottawa.
- Present valid photo ID; we administer your oath or affirmation and witness your signature.
- We apply the notary seal so the document is ready to use across Ontario and Canada.
Good to know
Before you fill it in.
Short notes from our notary on this template. Worth a minute before you start.
- 01
Reviewed for use in Ontario by a notary public and commissioner for taking affidavits.
- 02
Fill it in online for free and download a ready-to-sign PDF — no account required.
- 03
Sign in front of the notary, who administers your oath or affirmation and applies the seal.
- 04
Notarize online by video across Ontario, or in person in Ottawa.
Frequently asked
Questions about the Motor Vehicle Bill of Sale (Ontario)
- Do I need a bill of sale to register a used car in Ontario?
- Yes. A bill of sale is part of the proof of purchase used to register a used vehicle and transfer ownership at ServiceOntario, along with the Used Vehicle Information Package.
- Does a vehicle bill of sale need to be notarized?
- No, it is valid without notarization. A witnessed or notarized signature can add certainty if the buyer, seller, or another party requests it.
- What details should a bill of sale include?
- The buyer and seller names and addresses, the vehicle’s year, make, model, and VIN, the price, the date, and both signatures.
- Can I fill in a bill of sale online?
- Yes. Complete it online for free and download a ready-to-sign PDF; book a notary appointment if a witnessed signature is needed.
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Fill it out - 02Sworn Statement for the Transfer of a Used Motor Vehicle
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Fill it out - 03Bill of Sale for Watercraft
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Fill it out - 04Sworn Declaration of Vehicle Ownership
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Fill it out
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