Corporate & business
Statutory Declaration of Trade or Operating Name in Use
A sworn declaration that a business is carried on under a particular trade or operating name — useful to confirm a business name to banks, suppliers, or registries. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario.
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Also known as
- Declaration of Operating Name
- Trade Name Affidavit
- Doing-Business-As Declaration
+1 more names
- Operating Name Confirmation
STATUTORY DECLARATION OF TRADE OR OPERATING NAME IN USE
I, ______, of ______, in the Province of Ontario, SOLEMNLY DECLARE that:
The business in question is owned by ______, and is carried on under the trade or operating name ______.
The nature of the business is: ______.
That trade name has been in use since ______. Business registration or BIN number (if any):
I have authority to make this declaration on behalf of the business. Purpose of this declaration (if stated):
I make this solemn declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if made under oath.
Signed and sworn (or affirmed/declared) before me by videoconference in Ottawa, Ontario, while the Affiant(s)/Declarant(s) were located in ______________________, on ______________________, pursuant to O. Reg. 431/20, and Electronic Commerce Act, 2000.
______________________________ | ______________________________ |
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- General template, not legal advice
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Statutory Declaration of Trade or Operating Name in Use
A compact preview of this template
01Your Information
Your full legal name
Legal name of the person or corporation that owns the business
Your full address
STATUTORY DECLARATION OF TRADE OR OPERATING NAME IN USE
I, ______, of ______, in the Province of Ontario, SOLEMNLY DECLARE that:
The business in question is owned by ______, and is carried on under the trade or operating name ______.
The nature of the business is: ______.
That trade name has been in use since ______. Business registration or BIN number (if any):
I have authority to make this declaration on behalf of the business. Purpose of this declaration (if stated):
I make this solemn declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if made under oath.
Signed and sworn (or affirmed/declared) before me by videoconference in Ottawa, Ontario, while the Affiant(s)/Declarant(s) were located in ______________________, on ______________________, pursuant to O. Reg. 431/20, and Electronic Commerce Act, 2000.
______________________________ | ______________________________ |
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Overview
About this document
- 01
What is this declaration?
It is a sworn statement confirming the legal owner of a business and the trade or operating name in use.
It is sworn by a person with authority over the business before a notary public or commissioner.
- 02
When you might need one
It links a trade name to its owner.
- A bank asks you to confirm the operating name behind a legal entity.
- A supplier or registry needs sworn proof of the trade name in use.
- You must link a business name to the person or corporation that owns it.
- 03
How to notarize a statutory declaration of trade or operating name in Ontario
After you fill in your statutory declaration of trade or operating name and download the PDF, do not sign it in advance. A sworn document must be signed in front of a notary public or commissioner for taking affidavits, who administers your oath or solemn affirmation first.
Minute Notary commissions your statutory declaration of trade or operating name online by secure video, under Ontario's remote commissioning rules (O. Reg. 431/20), or in person in Ottawa. Bring valid government-issued photo identification.
Good to know
Before you fill it in.
Short notes from our notary on this template. Worth a minute before you start.
- 01
Reviewed for use in Ontario by a notary public and commissioner for taking affidavits.
- 02
Fill it in online for free and download a ready-to-sign PDF — no account required.
- 03
Sign in front of the notary, who administers your oath or witnesses your signature and applies the seal.
- 04
Notarize online by video across Ontario, or in person in Ottawa.
Frequently asked
Questions about the Statutory Declaration of Trade or Operating Name in Use
- Does this register a business name?
- No. Registering a business name is a separate step with the registry. This declaration confirms a name that is in use.
- Who can swear it?
- A person with authority over the business — for a corporation, typically an officer or director.
- Can I notarize it online in Ontario?
- Yes. You can complete it online by video under Ontario’s remote commissioning rules, or in person in Ottawa with Minute Notary.
- What should it include?
- The legal owner’s name, the trade or operating name, the nature of the business, and when the name was first used.
Keep exploring
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- 01Statutory Declaration of Sole Proprietorship
A sworn declaration confirming that you operate a business as a sole proprietor — used for banking, suppliers, or confirming who is behind a business name. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario.
Fill it out - 02Statutory Declaration of Solvency (No Bankruptcy)
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Fill it out - 03Statutory Declaration Regarding Corporate Amalgamation
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Fill it out - 04CRA Affidavit for Small Business or Corporate Share Transfer
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Fill it out
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