What to have ready for a video commissioning

Check that your document can be commissioned by video. 1

An oath or a declaration can. A witnessed signature, a certified true copy, a will or a power of attorney is done in person.

Ask the office receiving the document whether it accepts one commissioned remotely. 1

Complete it, and leave it unsigned. 2

You sign it live, in front of the notary.

Upload it when you book. 3

Gather any exhibits the document refers to, in the order it names them. 4

The notary marks each exhibit, and each one counts as an additional seal.

Read it through and make sure you understand what you are signing. 5

The person administering the oath must ensure that you do.

Your photo ID is valid, unexpired and government-issued. 6

Such as a Canadian passport, Ontario driver’s licence, Ontario Photo Card, Canadian citizenship card with photo, or Permanent Resident Card.

Keep it beside you. 2

You hold it up to the camera at the start of the appointment.

Check that the name on your ID matches the name on the document. 6

If more than one person swears, each one attends and shows their own ID. 3

Test your camera and microphone at minutenotary.ca/check-device. 2

The law asks that you and the notary can see, hear and communicate with one another in real time for the whole transaction.

Use a phone, tablet or computer with a browser. 3

The signing link opens in your browser and the call runs on Google Meet. There is nothing to install and no account to create.

Face a window or a lamp, with no bright light behind you. 2

The notary has to match your face to your ID.

Choose a quiet room, and mute other devices. 2

The oath or affirmation has to be heard clearly on both sides.

Plug in, or start with a charged battery. 2

Be ready to say where you are. 5

The jurat records where you and the notary each were at the time.