Statutory declarations
Statutory Declaration of Residence for School Registration
Free template from Minute Notary, an Ontario notary office. A sworn statement of where a student lives, for a school board, college or university, when the lease, deed or utility bills are in someone else's name.
No charge until a notary signs it
Word files are editable. Review any changes carefully before signing or uploading.
Also known as
- Proof of residence affidavit for school
- School registration residency declaration
- Affidavit of residence for school enrolment
+2 more names
- Declaration of a student's address
- Living with relatives school residency affidavit
The blanks fill themselves in as you type.
- Scope
- General template, not legal advice
- Formats
- PDF + editable Word downloads
- Builder
- Live preview as you type
Statutory Declaration of Residence for School Registration
A compact preview of this template
01About you
Your full legal name
Students
The home address
STATUTORY DECLARATION OF RESIDENCE
(For school registration)
I, ______, of ______, in the Province of Ontario, DO SOLEMNLY DECLARE THAT:
I am ______.
The student or students are:
• ______, born on ______, ______
The student or students named above live at ______, the address given at the top of this declaration, and have lived there since ______.
They live at that address full time. It is where they sleep on school nights and keep their belongings, and it is not a temporary or holiday address.
The home is ______ ______, who is my ______.
The usual proof of residence is not in my name because ______.
I will tell the school or the school board promptly if the student's or students' home address changes.
I make this declaration so that ______ can confirm where the student or students live.
AND I make this solemn declaration conscientiously believing it to be true, and knowing that it is of the same force and effect as if made under oath and by virtue of the Canada Evidence Act.
Signed and sworn (or affirmed/declared) before me by videoconference in Ottawa, Ontario, while the Affiant(s)/Declarant(s) were located in ______________________, on ______________________, pursuant to O. Reg. 431/20, and Electronic Commerce Act, 2000.
______________________________ | ______________________________ |
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How it works
Prepare your document, one step at a time.
Answer the questions, choose the download you need, then continue with signing or booking.
Overview
About this document
- 01
What is a statutory declaration of residence for school registration?
It is a solemn declaration by a parent, guardian or adult student confirming the student's home address, how long the student has lived there, and who owns or rents the home.
It fills the gap when the bills and the lease are in another person's name, for example a grandparent, another relative, or a landlord who rents you part of a house.
- 02
When you need one
Families are often asked for this declaration when:
- you live with relatives who own or rent the home;
- you rent a room or a basement unit and your name is not on the main lease;
- you have just moved and the bills are not in your name yet;
- the board asks for more proof because the address decides which school the student attends.
- 03
What to include
Have these ready:
- each student's full name, date of birth, and school and grade or program;
- the full home address and the date the student started living there;
- the name of the person who owns or rents the home and your relationship to them;
- why the usual documents are not in your name;
- the name of the school board, college or university that will receive it.
- 04
Official source and who accepts it
Ontario's enrolment register instructions require each school board to review documents that support a pupil's residency, such as a current utility bill, property tax bill or home phone bill, and to record which ones it reviewed.
The board, college or university decides which documents it accepts. This declaration is one it may take alongside them; it does not oblige the board to accept it.
- 05
Common mistakes
Avoid these:
- Using a relative's address where the student does not actually live. Boards check, and a false declaration is a criminal offence.
- Leaving out a brother or sister who is registering at the same time.
- Not bringing the owner's or tenant's own document when the board asks for one.
- Forgetting to tell the school when the student moves.
- 06
How to get it notarized in Ontario
Fill in the form on this page and download a clean, ready-to-sign PDF. Do not sign it yet: an affidavit or statutory declaration is signed in front of a notary public or commissioner for taking affidavits, after the oath or affirmation.
When you are ready, book an appointment with Minute Notary. You can swear or affirm it before a notary by video from anywhere in Ontario, or in person on a mobile visit. Bring government-issued photo ID; the notary administers the oath or affirmation and applies the seal.
Good to know
Before you fill it in.
Short notes on this template. Worth a minute before you start.
- 01
Prepared for use in Ontario. A general template, not legal advice.
- 02
Notarize online by video across Ontario, or in person anywhere in Ontario.
- 03
Sign in front of the notary, who administers your oath or affirmation and applies the seal.
Frequently asked
Questions about the Statutory Declaration of Residence for School Registration
- Will the school board accept this declaration?
- It depends on the board. Each school board, college or university sets its own proof-of-residence rules and decides what it accepts. Check its registration page or ask the school before your appointment.
- Who signs it, me or the homeowner?
- The parent or guardian registering the student signs it, or the student if 18 or older. Some boards also want a letter or declaration from the owner or tenant; ask whether yours does.
- Can I list more than one child?
- Yes. Add each student who lives at the address, with the school and grade for each.
- Can I swear it by video?
- Yes. A statutory declaration can be commissioned by video under Ontario's remote commissioning rules, from anywhere in Ontario, or in person on a mobile visit.
- What should I bring to the appointment?
- Government-issued photo ID, the completed declaration unsigned, and any document the board asked you to provide with it.
Keep exploring
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- 01Statutory Declaration of Full-Time Student Status
A sworn declaration confirming that you are enrolled as a full-time student — for an insurer or plan that asks you to swear to your enrolment. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario.
Fill it out - 02Statutory Declaration of Volunteer or Work Experience Hours
A sworn declaration confirming volunteer or work experience hours you completed — for an organization that asks you for a sworn statement of your hours. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario.
Fill it out - 03Affidavit of Residency
A sworn affidavit confirming where you live and since when — for an organization that accepts sworn proof of address or residency. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario.
Fill it out - 04Statutory Declaration of Change of Address
A sworn declaration confirming your change of address and the date you moved — used to update records where proof of your new address is required. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario.
Fill it out
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Ready to create your Statutory Declaration of Residence for School Registration?
Fill it in online, then download a ready-to-sign PDF or an editable Word copy. Use the generated PDF to continue to booking. Not sure what the appointment involves? Read about the Affidavits service first.