Vehicle & property
Equipment Bill of Sale (Ontario)
An equipment bill of sale for a private sale in Ontario, for a tractor, construction machine or other equipment: the seller, the buyer, the price, and the make, model, serial number, hours and attachments.
Pay only when you notarize
Word files are editable. Review any changes carefully before signing or uploading.
Also known as
- Heavy Equipment Bill of Sale
- Tractor Bill of Sale
- Farm Equipment Bill of Sale
+1 more names
- Machinery Bill of Sale
The blanks fill themselves in as you type.
- Scope
- General template, not legal advice
- Formats
- PDF + editable Word downloads
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- Live preview as you type
Equipment Bill of Sale (Ontario)
A compact preview of this template
01The seller
Seller's full legal name
Buyer's full legal name
Type of equipment
EQUIPMENT BILL OF SALE
This bill of sale records that ______, of ______ (the "Seller"), sold to ______, of ______ (the "Buyer"), the equipment described below (the "Equipment") on ______, for the price of $______, which the Seller confirms receiving in full.
Paid by: ______
Type: ______ | Make: ______ |
Model: ______ | Year: ______ |
Serial number or PIN: ______ | Hours: |
Plate: | Also included: |
Terms of sale
The Seller owns the Equipment, has the right to sell it, and sells it free of any lien, charge or claim.
To the best of the Seller's knowledge, the details above are accurate.
The Equipment is sold as is, where is. The Buyer has had the chance to inspect it and accepts its present condition.
The Seller gives the Buyer the keys, any manuals and service records and, if the Equipment is plated, the vehicle portion of the permit with the transfer signed.
We, the Seller and the Buyer, solemnly declare that the contents of this document are true and correct to the best of our knowledge and belief, and we make this solemn declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if made under oath.
Signed and sworn (or affirmed/declared) before me by videoconference in Ottawa, Ontario, while the Affiant(s)/Declarant(s) were located in ______________________, pursuant to O. Reg. 431/20, and Electronic Commerce Act, 2000.
Date: ______________________
______________________________ | ______________________________ | ______________________________ |
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How it works
Prepare your document, one step at a time.
Answer the questions, choose the download you need, then continue with signing or booking.
Overview
About this document
- 01
Does equipment need to be registered?
Ontario's Highway Traffic Act does not treat a farm tractor, a self-propelled implement of husbandry or a road-building machine as a motor vehicle, so most equipment has no permit or plate. A self-propelled implement of husbandry driven on a highway for anything other than travel between farms for its farm work, or to and from repairs, does need a permit, and farm trucks and trailers are plated through ServiceOntario; ask ServiceOntario if you are unsure.
Ontario does not require a Used Vehicle Information Package for construction machinery or a heavy truck. It does require one for a light farm vehicle with an empty weight of 2,200 kg or less.
- 02
Before you pay: search for liens
Equipment is often bought on credit. Ontario suggests a search of the Personal Property Security Registration system before you buy used goods. If a lender has a registered claim, ask for a registered discharge before you pay.
- 03
Sales tax on used equipment
Ontario's retail sales tax on private sales is collected when a specified vehicle is registered, and farm tractors and road-building machines are not specified vehicles. If the seller is registered for GST/HST, such as a dealer or a contractor selling business equipment, HST may apply, and the template has a place to record it.
- 04
What an equipment bill of sale should include
Besides both parties' full names and addresses, the price, how it was paid and the date of sale, write down what makes this machine different from any other of the same model:
- The type of equipment, its make, model and year.
- The serial number or PIN, and the hour meter reading.
- Every attachment included, such as a loader, bucket or forks.
- 05
Having an equipment bill of sale sworn
Most equipment never goes through ServiceOntario, so the bill of sale is a record between the buyer and the seller.
If the buyer, the seller or a lender wants it sworn, leave the PDF unsigned: it ends with a solemn declaration that a commissioner can take online by video, under Ontario's remote commissioning rules (O. Reg. 431/20).
If you want a notary to witness the signatures instead, that is done in person, on a mobile visit where the notary comes to you anywhere in Ontario. Bring valid government-issued photo identification either way.
Good to know
Before you fill it in.
Short notes on this template. Worth a minute before you start.
- 01
Written for a private sale in Ontario. A notary reviews every template before it goes live.
- 02
Fill it in online for free and download a ready-to-sign PDF. No account needed.
- 03
No notary is needed to sign it. If someone wants it sworn, a commissioner takes the declaration.
- 04
Make the declaration online by video, or in person on a mobile visit anywhere in Ontario.
Official sources
Frequently asked
Questions about the Equipment Bill of Sale (Ontario)
- Does a tractor need to be registered in Ontario?
- A farm tractor is not a motor vehicle under the Highway Traffic Act, so in most cases it has no ServiceOntario permit or plate.
- How do I check for liens on used equipment in Ontario?
- Search the Personal Property Security Registration system before you pay, and ask for a registered discharge if a lender has a claim.
- Is there sales tax on used equipment bought privately?
- Ontario's retail sales tax on a private sale applies to specified vehicles, and a farm tractor or road-building machine is not one. HST may apply when the seller is registered for GST/HST.
- Does an equipment bill of sale need to be notarized?
- No. It is a record between you and the buyer. A sworn declaration is extra, for a lender or anyone else who asks for one.
- Can I fill in an equipment bill of sale online?
- Yes. Type the details into the form on this page, then download the PDF and print it for signing.
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