Travel & consent letters
Consent to Travel for a Minor Child with a Relative or Group
Free template from Minute Notary, an Ontario notary office. A sworn consent letter for a child travelling outside Canada with a grandparent, aunt or uncle, family friend, sports team or school group, signed by both parents or the parent with sole decision-making responsibility.
No charge until a notary signs it
Word files are editable. Review any changes carefully before signing or uploading.
Also known as
- Travel consent letter for grandparents
- Consent letter for a child travelling with a school group
- Child travel consent with another adult
+2 more names
- Sports team travel consent letter
- Third-party travel consent for a minor
The blanks fill themselves in as you type.
- Scope
- General template, not legal advice
- Formats
- PDF + editable Word downloads
- Builder
- Live preview as you type
Consent to Travel for a Minor Child with a Relative or Group
A compact preview of this template
01Parents or guardians
Who is giving consent?
Children travelling
Destination country and city
CONSENT TO TRAVEL FOR A MINOR CHILD
(Travelling with a relative, family friend or group)
______
This consent covers the following child or children:
• ______, born on ______
The trip is to ______, leaving on ______ and returning on ______.
During the trip, the child or children will travel with ______, in the care of ______ (______), of ______, who can be reached at ______.
While away, the child or children will stay at: ______.
This consent covers only the trip described above: that destination and those dates.
______
______ can be reached during the trip at ______.
This affidavit is made so that border, immigration and airline officials can see that the child or children travel with the consent of each parent or guardian who has decision-making responsibility and is not travelling with them.
Signed and sworn (or affirmed/declared) before me by videoconference in Ottawa, Ontario, while the Affiant(s)/Declarant(s) were located in ______________________, on ______________________, pursuant to O. Reg. 431/20, and Electronic Commerce Act, 2000.
______________________________ | ______________________________ |
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Prepare your document, one step at a time.
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Overview
About this document
- 01
What is a travel consent letter for a child travelling with a relative or group?
It is a letter, sworn before a notary, in which the parents or guardians who are not travelling confirm that the child may make a specific trip in another adult's care. It names the accompanying adult or group leader and says how to reach the parents.
It is not required by Canadian law, but the Government of Canada recommends that a child travelling abroad without one or both parents carry a signed consent letter, because border officers, foreign immigration authorities and airline staff can ask for one.
- 02
When you need one
Use this letter when a child under 19 leaves Canada:
- with a grandparent, aunt, uncle or adult sibling;
- with a family friend or another child's family;
- with a school, sports, music, cultural or religious group;
- across the land border into the United States, even for a day.
- 03
What to include
Global Affairs Canada says there is no official format, but a consent letter usually gives:
- the child's full name, with brothers and sisters who travel together listed on the same letter;
- each parent's or guardian's name and contact details;
- the accompanying adult's full name, address, phone number and relationship to the child, or the group and its leader;
- the destination and the exact travel dates.
- 04
Common mistakes
Avoid these:
- Having one parent sign when both share decision-making responsibility.
- Open-ended dates. Name the trip; a new trip needs a new letter.
- Travelling with a photocopy or a picture on a phone. Officials may question copies, so carry the signed original.
- Forgetting that some countries set their own rules for children. Check the destination's entry and exit requirements before you go.
- 05
How to get it notarized in Ontario
Fill in the form on this page and download the PDF. Do not sign it yet: each parent or guardian swears or affirms the letter and signs it in front of the notary.
You can swear it before a notary by video from anywhere in Ontario, and both parents can join the same call from different places; you receive a commissioned electronic PDF. Global Affairs Canada says original signed letters are best and that officials may not accept digital versions, so for a trip across a border you can book an in-person mobile visit instead, and the notary signs and seals a paper original.
Good to know
Before you fill it in.
Short notes on this template. Worth a minute before you start.
- 01
Prepared for use in Ontario. A general template, not legal advice.
- 02
Notarize online by video across Ontario, or in person anywhere in Ontario.
- 03
Sign in front of the notary, who administers your oath or affirmation and applies the seal.
Frequently asked
Questions about the Consent to Travel for a Minor Child with a Relative or Group
- Do both parents have to sign?
- Every parent or guardian with decision-making responsibility who is not travelling should consent. If you alone have that responsibility, choose that option on the form, state the basis, and send a copy of the court order or death certificate with the child.
- Can I list two or three children on one letter?
- Yes, when they travel together for the whole trip. Use separate letters for children who will be apart for part of it.
- Is a letter sworn by video accepted at the border?
- A letter commissioned by video is an electronic PDF. Global Affairs Canada says original signed letters are best and that officials may not accept copies or digital versions, so for travel across a border consider having the notary sign and seal a paper original in person.
- How long is the letter valid?
- It covers the trip and dates it names. Make a new letter for each trip.
- What should each parent bring to the appointment?
- Government-issued photo ID and the completed letter, unsigned. A parent relying on sole decision-making responsibility should have the court order or death certificate at hand.
Keep exploring
Related templates
Other documents for passports, travel & children.
- 01Consent to Travel for a Minor Child (Both Parents)
A sworn travel consent letter signed by both parents or guardians, authorizing a child to travel with a named third party such as a grandparent, relative, family friend, or school group.
Fill it out - 02Minor Travel Consent Letter (Canada)
A free travel consent letter template for Canada: fill in the child, trip and consenting-parent details online and download a ready-to-sign PDF. The Government of Canada recommends carrying a consent letter, although it is not legally required in Canada.
Fill it out - 03Consent Letter for an Unaccompanied Minor Travelling Alone
A sworn consent letter for a child who flies or crosses a border alone, naming the carrier and route, the dates, and the adults who hand the child over and meet the child at each end.
Fill it out - 04DS-3053 Statement of Consent: U.S. Passport Issuance to a Child
The DS-3053 Statement of Consent, used when one parent cannot appear in person for a child’s U.S. passport application — it must be notarized. Fill in your details online, download a ready-to-sign PDF, and notarize in Ontario.
Fill it out
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Fill it in online, then download a ready-to-sign PDF or an editable Word copy. Use the generated PDF to continue to booking. Not sure what the appointment involves? Read about the Immigration Documents service first.