Name, birth & civil status
Documents about who you are on paper: a name spelled two ways, a name you changed or resumed, a date of birth or a marriage that has to be proven, your single or marital status for a wedding abroad, and the declarations ServiceOntario takes for a name change or a birth registration.
12 documents
Documents in this group
Every template is free to fill in and download. Notarization is the paid step — $24.95 per seal plus HST.
Affidavit of No Impediment to Marriage
A sworn affidavit that you are free to marry and that there is no legal impediment to your marriage — for marrying abroad where the authority asks for one. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario.
AffidavitsAffidavit of Single Status
A sworn affidavit confirming that you are single and free to marry — often required to get married abroad or to prove you have no record of marriage. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario.
AffidavitsName Change Affidavit
A sworn affidavit confirming the name you now use and linking it to your former name — used to update records after a name change. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario. (This is not a legal change of name through ServiceOntario.)
AffidavitsOne and the Same Person Affidavit
A sworn affidavit confirming that two or more names refer to the same person — used when your documents show different spellings, a maiden and married name, or a legal name and a nickname. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario.
AffidavitsStatutory Declaration of Marital Status
A sworn declaration of your marital status — single, married, common-law, separated, divorced, or widowed — for an organization that asks for a sworn statement of your status. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario.
AffidavitsStatutory Declaration of Living Separate and Apart
A sworn declaration that you and your spouse or partner have been living separate and apart since a given date — for an organization that asks for a sworn separation date. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario.
Family lawAffidavit of Marriage
A sworn affidavit confirming that a marriage took place, including the date, place, and spouses — useful where a marriage certificate is unavailable and an organization asks for sworn confirmation. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario.
Immigration & passportStatutory Declaration of Date of Birth
A sworn declaration confirming your date of birth — used when a birth certificate is unavailable or a record shows the wrong date. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario.
Immigration & passportSworn Statement Replacing a Birth Certificate
A sworn statement of your birth details used where a birth certificate is unavailable — confirming your name, date, and place of birth and parentage. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario.
Immigration & passportAffidavit of True Likeness (Photograph)
A sworn affidavit confirming that a photograph is a true likeness of a named person — for an organization that asks for a sworn statement about a photo. Canadian passport photos do not need it. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario.
OtherApplication to Change an Adult’s Name in Ontario (Form 11155)
The supporting documents to change an adult’s legal name in Ontario, which are sworn before a commissioner. Fill in your details online, download a ready-to-sign PDF, and notarize in Ontario. The legal change is completed through ServiceOntario.
OtherStatutory Declaration of Resumption of a Former Name
A sworn declaration that you are resuming a former or birth name — useful after a divorce or to confirm to banks and agencies the name you now use. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario.
Statutory declarationsOverview
When you might need one
Most of these are statutory declarations: a solemn statement of fact under the Canada Evidence Act, commissioned by a notary public or a commissioner for taking affidavits, used when a plain letter is not enough and a court affidavit is more than the situation calls for. ServiceOntario prescribes the forms for a legal name change and for a birth registration; for a wedding abroad, the consulate of the destination country decides what a single-status affidavit must say and whether it then needs authentication.
Every template in this group is free to fill in and download. The paid step is the commissioning: you sign in front of the notary, on a video call under O. Reg. 431/20 or in person, after showing government photo ID. Do not sign in advance, and bring the record the declaration is about — the mismatched ID, the birth or marriage certificate, the earlier name-change certificate — so the notary can note it.
- 01Proving two differently spelled names belong to one person, for a bank, a university or a passport office
- 02Changing an adult's or a child's name through ServiceOntario
- 03Declaring single, married, separated or widowed status for a marriage abroad, a pension or a foreign registry
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OSAP affidavits and the declarations a school, college or university asks a student for
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Resolutions, certificates and declarations a corporation signs for a bank, a registry or a tender
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Declarations about where you live, what you own and a first home's land transfer tax
BrowseGeneral affidavits & sworn statements
A general affidavit or statutory declaration for any fact a receiving office wants on the record
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Need one of these name, birth & civil status documents sworn?
Fill the document in online for free, then book the notarization. Most affidavits and statutory declarations are commissioned over secure video under Ontario's remote rules; signature witnessing is in person.