Vehicles & ServiceOntario
The paperwork a private vehicle sale, a family gift or a ServiceOntario counter visit asks for: bills of sale for cars, boats, trailers and off-road vehicles, and the sworn statements that waive or settle the retail sales tax when ownership changes hands.
24 documents
Documents in this group
Every template is free to fill in and download. Notarization is the paid step — $24.95 per seal plus HST.
Authorization Letter for Vehicle Pickup
A letter authorizing another person to pick up or take possession of your vehicle — for a dealership, shop, tow yard, or transport. Fill it in online, download a ready-to-sign PDF, and have it notarized in Ontario where required.
Letters & authorizationsVehicle Border-Crossing Authorization Letter | U.S. & Canada
A letter giving permission to drive your vehicle across the Canada–U.S. border when you are not travelling with it — helpful at the border when the driver is not the registered owner. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario.
Letters & authorizationsApplication for Registrant Identification Number (RIN)
A letter of authorization asking ServiceOntario to issue a Registrant Identification Number (RIN) to a business. ServiceOntario takes its own Proof of Business Address form, which needs no notary, or a notarized letter like this one. Fill it in online and download a ready-to-sign PDF.
OtherAlberta Bill of Sale (Vehicle)
An Alberta bill of sale for a private vehicle sale, with every detail Alberta says it must include: both parties' names and addresses, the VIN, the make, model, style, colour and year, the price, and both signatures.
Vehicle & propertyATV and Dirt Bike Bill of Sale (Ontario)
An ATV bill of sale for Ontario that also works for a dirt bike or side-by-side: the buyer, the seller, the price and the VIN. The buyer applies for a new off-road vehicle permit within six days of the sale.
Vehicle & propertyBC Bill of Sale (Vehicle)
A BC bill of sale for a private vehicle sale: the buyer, the seller, the price and the vehicle's VIN. ICBC transfers a BC-registered vehicle with its Transfer/Tax Form, and asks for a signed, dated bill of sale for a vehicle from outside BC that is not registered in your name.
Vehicle & propertyBill of Sale for Trailer
A bill of sale recording the sale of a trailer between a buyer and seller — proof of purchase for registration and your records. Fill it in online, download a ready-to-sign PDF, and have it notarized if required.
Vehicle & propertyBill of Sale for Watercraft
A bill of sale recording the sale of a boat or watercraft between a buyer and seller — proof of purchase for registration and your records. Fill it in online, download a ready-to-sign PDF, and have it notarized if required.
Vehicle & propertyDeclaration Under Oath for a Pleasure Craft Licence
Proof of ownership for a Pleasure Craft Licence when you have no bill of sale, or built the boat yourself. Prepare the declaration Transport Canada accepts, then declare it before a commissioner.
Vehicle & propertyEquipment Bill of Sale (Ontario)
An equipment bill of sale for a private sale in Ontario, for a tractor, construction machine or other equipment: the seller, the buyer, the price, and the make, model, serial number, hours and attachments.
Vehicle & propertyHorse Bill of Sale (Ontario)
A horse bill of sale for a private sale in Ontario: the seller, the buyer, the price and the date, and the horse's name, breed, sex, colour and markings, age and papers.
Vehicle & propertyManitoba Bill of Sale (Vehicle)
A Manitoba bill of sale with every detail MPI needs, including the mileage and the nature of the sale. MPI treats a bill of sale missing any of them as invalid.
Vehicle & propertyMotorcycle Bill of Sale (Ontario)
A motorcycle bill of sale for a private sale in Ontario, with the details ServiceOntario asks for: the VIN, the make, model, year, colour and power source, the price, the date and both parties' names. The buyer registers the motorcycle within six days.
Vehicle & propertyMotor Vehicle Bill of Sale (Ontario)
A bill of sale recording the sale of a vehicle between a buyer and seller — the proof of purchase used to register a used car in Ontario. Fill it in online, download a ready-to-sign PDF, and have it notarized if required.
Vehicle & propertyNew Brunswick Bill of Sale (Vehicle)
A New Brunswick bill of sale with every detail Service New Brunswick asks for: the VIN, the make and model, both names, the date of sale, the price and the seller's signature.
Vehicle & propertyNova Scotia Bill of Sale (Vehicle)
A Nova Scotia bill of sale for a private vehicle sale: the buyer, the seller, the price, the VIN and what was included, on one page both sides sign.
Vehicle & propertyRV and Motorhome Bill of Sale (Ontario)
An RV bill of sale for Ontario, whether the RV is a motorhome, a camper, a travel trailer or a fifth wheel: the buyer, the seller, the price and the VIN. A motorhome is registered like a car; a trailer is registered once.
Vehicle & propertySaskatchewan Bill of Sale (Vehicle)
A Saskatchewan bill of sale with the details SGI asks for: the date, the buyer's name, the year, make, model and VIN, the price, and the seller's name, address and signature.
Vehicle & propertySnowmobile Bill of Sale (Ontario)
Record a private snowmobile sale in Ontario: the buyer, the seller, the price and the snowmobile's VIN. With the snow-vehicle permit signed by the seller, it is what the buyer brings to ServiceOntario to transfer the registration.
Vehicle & propertyStatutory Declaration of Lost Vehicle Permit (Ownership)
A sworn declaration that a vehicle permit (ownership) has been lost or stolen — used to support a replacement permit at ServiceOntario. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario.
Vehicle & propertyStatutory Declaration of No Lien
A sworn affidavit confirming that a vehicle or item is free of liens or security interests — used when selling or transferring so the buyer takes it free and clear. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario.
Vehicle & propertySworn Declaration of Vehicle Ownership
A sworn declaration confirming that you own a vehicle — used to register, transfer, replace documents, or resolve an ownership question. Fill it in online, download a ready-to-sign PDF, and notarize in Ontario.
Vehicle & propertySworn Statement for a Family Gift of a Used Vehicle
A sworn statement used to gift a used vehicle to an eligible family member in Ontario — supporting the transfer and a possible retail sales tax exemption. Fill it in online, download a ready-to-sign PDF, and swear it before a commissioner.
Vehicle & propertySworn Statement for the Transfer of a Used Motor Vehicle
Form 1155E, the sworn statement that claims a retail sales tax exemption when a used vehicle changes hands in Ontario without a sale or a family gift. Fill it in online, download a ready-to-sign PDF, and swear it before a commissioner.
Vehicle & propertyOverview
When you might need one
Two sworn statements drive almost every private vehicle transfer in Ontario. Form 1157E is the sworn statement for a gift between eligible family members, signed by both the giver and the recipient, and it is what waives the 13% retail sales tax at the ServiceOntario counter. The sworn statement for the transfer of a used motor vehicle covers the other exempt transfers — an estate, a separation settlement, a corporate reorganization. A bill of sale records the price and the date of an ordinary sale and travels with the Used Vehicle Information Package the seller must provide.
The sworn statements are commissioned online by video under O. Reg. 431/20 and returned as a sealed PDF to bring to ServiceOntario, where the buyer has six days to register the vehicle. ServiceOntario and the Ministry of Transportation publish the official forms; where a form is prescribed, use theirs and treat the template here as a guide to the facts you will swear. A bill of sale itself is not sworn — a notary witnesses it in person if the buyer or an insurer asks for a witnessed signature.
- 01Recording a private sale of a car, boat, trailer, motorcycle or snowmobile with a bill of sale
- 02Gifting a used vehicle to a family member and claiming the retail sales tax exemption on Form 1157E
- 03Replacing a lost vehicle permit or requesting a Registrant Identification Number
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Your name, your birth, your marital status and the records that have to match
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A general affidavit or statutory declaration for any fact a receiving office wants on the record
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Need one of these vehicles & serviceontario documents sworn?
Fill the document in online for free, then book the notarization. Most affidavits and statutory declarations are commissioned over secure video under Ontario's remote rules; signature witnessing is in person.